Air District Organizational & Service-Area Assessments

The Bay Area Air Quality Management District (“Air District”) seeks statements of qualifications from qualified firms to provide a qualified, independent consultant to conduct organizational and service-area assessments of Air District programs related to technical air quality and regulatory functions.

The Air District operates within a complex regulatory environment that integrates technical, legal, enforcement, and policy functions to protect public health and air quality. Key service areas—including Compliance & Enforcement, Engineering, Permitting, Source Test, Meteorology and Measurement, and related functions—are interdependent and must function cohesively to support effective and timely service delivery. The assessment is intended to evaluate how systems and service-area design support operational effectiveness. It is not intended to function as a disciplinary review, compliance audit, or evaluation of individual employee performance.

Through this Request for Qualifications (RFQ) process, the Air District expects to enter into a master services contract with one firm to provide services upon request. The firm qualified under this RFQ and the execution of a contract with the Air District does not guarantee any particular amount of work. The anticipated duration of the contract will be for a period of up to five (5) years. The Air District, at its sole discretion, will determine the initial duration of the contract and any subsequent extensions.

Background

The Air District is the government agency responsible for protecting air quality in the San Francisco Bay Area. The Air District is tasked with regulating stationary sources of air pollution in the nine counties that surround San Francisco Bay: Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, southwestern Solano, and southern Sonoma counties. It is governed by a 24-member Board of Directors composed of locally elected officials from each of the nine counties. The Air District’s mission is to improve air quality to protect public health, reduce historical and current environmental inequities, and mitigate climate change and its impacts.

The Air District aims to achieve its mission through many strategic goals, including: reducing and eliminating health problems caused by air pollution, achieving and maintaining air quality standards, leading the Bay Area’s efforts to fight global climate change, creating high-quality regulatory programs, and applying environmental best practices in all operations. To do so, the Air District regulates air pollution emissions from stationary emission sources such as factories, refineries, and power plants, and from smaller facilities like gas stations and dry cleaners. The Air District ensures that such facilities comply with air pollution laws and regulations, provides incentives to replace older, higher-emitting vehicles and equipment with cleaner alternatives, and gives grants and provides outreach to encourage healthy clean air choices by businesses and consumers. The Air District implements these efforts with an equity focus, aiming to reduce air quality disparities and promote environmental justice by targeting local air pollution in overburdened communities.

Project Details

• Reference ID: 2026-003
• Department: Human Resources Office
• Department Head: Lisa Baker (Officer)

Important Dates

• Questions Due: 2026-03-20T23:00:00.000Z
• Answers Posted By: 2026-03-27T01:00:00.000Z

Evaluation Criteria

• Experience and Qualifications - Firm (10 pts) —

  Experience and qualifications of the firm working on projects of similar scope for other governmental agencies.

• Experience and Qualifications - Assigned Staff (10 pts) —

  Experience and qualifications of the team members assigned to the Air District.

• Approach and Methodology (10 pts) —

  Approaches in methodology with respect to the anticipated scope of services that demonstrate maximum comprehension of and ability to provide such services to the Air District.

• Ability to Perform (10 pts) —

  Ability and availability of the firm and assigned team members to work effectively with Air District staff, management, and leadership.

• References (10 pts) —

  Quality and applicability of references.

• Competitiveness and Reasonableness of Proposed Fee Structure (10 pts)
• Local Business (10 pts) —

  The Air District gives preferences to local businesses. “Local business” means that a firm’s headquarters is located within the nine counties of the Air District’s jurisdiction. Firms must include a statement in their statement of qualifications self-certifying that the firm qualifies as a local business to receive points for this criterion.

Submission Requirements

• Contact Information
• Contact Information - Nearest Office Address (required) —

  Provide the Address of the office nearest to San Francisco, California.

• Contact Information - Nearest Office Phone Number (required) —

  Provide the full Telephone Number of the office nearest to San Francisco, California.

• Office of Staff (required) —

  Are there any proposed staff members that work out of an office not located at the above noted location?

• Staff - Other Office Address(es) (required) —

  Provide the Address(es) of the office that each of the proposed staff members are based out of if different than the nearest office to San Francisco, California.

• Staff - Other Office Telephone Number(s) (required) —

  Provide the full Phone Number(s) of the office(s) that each of the proposed staff members are based out of if different than the nearest office to San Francisco, California.

• Designated Firm Representative (required) —

  Please provide the Full Name of the firm’s representative designated as the contact for this Statement of Qualifications.

• Designated Firm Representative - Email (required) —

  Please provide the full email address of the firm representative noted above.

• Project Manager (required) —

  Is the project manager that will be assigned different than the designated firm representative noted above?

• Name of Project Manager (required) —

  Please provide the Full Name of the project manager to be assigned.

• Statement of Qualifications
• Firm History (required) —

  Provide an overview of your firm’s history, organization, and team. Include an overview of your firm, number of years in business, firm ownership information, and an organizational chart.

• Experience and Qualifications (required) —

  Provide a statement of your firm’s experience and qualifications in providing similar services to those sought through this RFQ, including any services provided to governmental organizations. Describe the technical capabilities of the firm in all areas relevant to the services sought through this RFQ.

• Assigned Personnel (required) —

  List all key personnel who will provide the services sought in this RFQ by name and role.

• Assigned Personnel - Descriptions (required) —

  For the above noted Assigned Personnel, please provide descriptions of education and training, along with a summary of experience in providing services similar to those sought through this RFQ. Background descriptions can be a resume, curriculum vitae (CV), or summary sheet.

• Past Projects (required) —

  Describe five (5) major projects managed by your firm within the last five (5) years that demonstrate experience in providing the services sought through this RFQ. Include the project name, a description of the nature of the work, and the size and complexity of the project. Past projects should include work performed in the Bay Area region.

• Work Samples (required) —

  Provide three (3) work samples that the firm has completed in areas relevant to the services sought in this RFQ. Include the client, a description of the nature of the work, and the size and complexity of the project.

• References (required) —

  Provide a minimum of three (3) references of other, similar projects including company name or government entity, contact name, title, phone number and e-mail address for all references listed. For each reference, include a description of services provided and dates the services were provided.

• Subcontractors (required) —

  List any subcontractors that will be used and the work to be performed by them.

  If no subcontractors will be used please respond here with: "N/A"

• Conflict of Interest (required) —

  Address possible conflicts of interest or appearance of impropriety regarding other clients of the firm that could be created by providing services to the Air District. Describe procedures to be followed to detect and resolve any conflict of interest or appearance of impropriety. The Air District reserves the right to consider the nature and extent of such work in evaluating the statement of qualifications.

• GenAI Use and Reporting (required) —

  “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data (Gov. Code § 11549.64.). Proposers must include a statement disclosing:

  • Whether GenAI was used in the preparation of the proposal submission; and
  • Whether GenAI is anticipated to be used in the performance of any work under the resulting contract.

  If GenAI will be used during contract performance, the proposal must include a brief description of its use.

  If awarded a contract, all work performed must comply with applicable state, federal, and local laws and regulations, including any restrictions or disclosure requirements related to the use of GenAI.

• Working Papers (required) —

  All working papers are the property of the Air District. Confirm here that if your firm is awarded the contract, you will retain project related papers and related reports for a minimum of TBD.

• Self-Certification for Local Business (required) —

  Do you certify that your firm qualifies as a local business? “Local business” means that a firm’s headquarters is located within the nine counties of the Air District’s jurisdiction.

• Fee Information (required) —

  Provide the following regarding fees for your firm's performance of services noted in this Request for Qualifications:

  1. The normal hourly rate of each principal and staff member whose resume is provided or whose job category may be required, and the rate that would be charged to the Air District. If an annual increase in fees is expected, include the percentage increase, if any, in the response.
  2. A list of rates for reimbursable expenses, such as expenses for travel, presentation materials, supplies, deliveries, B/W and color printouts and copies, faxes, photo scans and, copywriting and copyediting services.
  3. Any reduced fees offered to the Air District.
  4. Any other fees or charges.
• Submittal Confirmation
• Additional Information (if needed) —

  For any additional information requested or required by any of your previously provided answers or as stated within this RFQ please upload the additional documentation here.

  This includes any other essential data that may assist in the evaluation of your Statement of Qualifications.

  NOTE: DO NOT INCLUDE ANY COST INFORMATION HERE

• Submittal Confirmation (required) —

  Proposer hereby certifies that all information provided within this proposal is accurate to the best of their knowledge. Proposer acknowledges that they have examined and carefully studied all Contract Documents and any Addenda and that they have provided any necessary proof of their authority to submit a proposal on behalf of the Company Name stated on the proposal thereby committing the Company to the information contained within.

• Fee Information
• Fee Information Upload (required) —

  Please upload the firms fee information

  1. The normal hourly rate of each principal and staff member whose resume is provided or whose job category may be required, and the rate that would be charged to the Air District. If an annual increase in fees is expected, include the percentage increase, if any, in the response.
  2. A list of rates for reimbursable expenses, such as expenses for travel, presentation materials, supplies, deliveries, B/W and color printouts and copies, faxes, photo scans and, copywriting and copyediting services.
  3. Any reduced fees offered to the Air District.
  4. Any other fees or charges.
• Bench Contracts (required) —

  Will this RFQ result in a bench of qualified firms?

• Duration of Bench (required) —

  For how long will the bench remain valid?

  Please be sure to provide your response in the following format:
  written number (#) unit of duration

  EXAMPLE
  five (5) years

• Brief Description of Services (required) —

  Briefly describe the services within which you are looking for qualified service providers.

  Provide your response in a format as if filling in the highlighted blank of the statement below:

  The Bay Area Air Quality Management District (“Air District”) seeks to qualified firms to provide _____________________.

• Statement of Qualifications Contents (required) —

  Select all pieces of the Statement of Qualifications that you wish to require. You will be given the ability to modify existing requirements and add any additional requirements as necessary for this individual RFQ by updating the Submission Contents (Vendor Questionnaire) section.

• Number of Past Projects (required) —

  What is the number of past projects you wish to require a responsive Statement of Qualifications to provide?

  Please be sure to provide your response in the following format:
  written number (#)

  EXAMPLE
  five (5)

• Number of Work Samples (required) —

  Since you have chosen to require work samples as part of the submittals for this RFQ, how many work samples do you wish to receive for each submittal?

  Please be sure to provide your response in the following format:
  written number (#)

  EXAMPLE
  three (3)

• Working Papers Retention Period (required) —

  For how long will you require firms to retain working papers?

  Please be sure to provide your response in the following format:
  written number (#) unit of duration

  EXAMPLE
  five (5) years

• Local Business Preference (required) —

  Does Local Business Preference apply to this RFQ and its evaluations?

• Fee Information (required) —

  If this RFQ is requesting fee information from firms, how do you wish to obtain that fee information?

• Evaluation Critera (required) —

  Select the evaluation criteria that you will be applying to the review and scoring of the statements received in response to this RFQ. The evaluation committee will be scoring all criteria that you select here and any additional criteria you add to this individual RFQ. You may add additional criteria and modify the options for these later in the creation process.

• Applicable Contract? (required) —

  Which contract type is the applicable type that will be awarded as a result of this RFQ?

Questions & Answers