Air Service Development Consulting

The City of Flagstaff, AZ is requesting Statements of Qualifications (SOQs) for Air Service Development Consulting. SOQs are to be submitted on or before Monday, August 24, 2026 at 5:00 pm via the City's eProcurement portal at https://procurement.opengov.com/portal/flagstaffaz. Late SOQs will not be accepted.

Project Details

• Reference ID: 2027-148
• Department: Management Services - Purchasing
• Department Head: Patrick Brown (Director)

Important Dates

• Questions Due: 2026-08-20T00:00:00.000Z
• Pre-Proposal Meeting: 2026-08-06T16:30:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/223345373117098?p=Kk6xrIJlDg8pvtyZSL Meeting ID: 223 345 373 117 098 Passcode: EC2tu74K Dial in by phone +1 520-415-3558,,840779769# United States, Nogales Find a local number Phone conference ID: 840 779 769#

Evaluation Criteria

• Qualifications and Experience of Project Manager and Key Team Members (30 pts) —

  ∙ Number of years and type of experience providing air service development consulting services

   ∙ Experience: 

  • Conducting aviation industry analysis 
  • Maintaining domestic and international airline and aviation industry CEO/executive level relationships to support air service development programs
  • Obtaining and analyzing local market demographics, including local business and leisure travel data, to support air service development programs for airport clients 
  • Preparing and executing airline presentations (Project Manager only)
• Qualifications and Experience of Proposer (25 pts) —

  ∙ Number of years and type of experience providing air service development consulting services 

  ∙ Experience:

  • Conducting aviation industry analysis 
  • Maintaining airline and aviation industry CEO/executive level relationships to support air service development programs 
  • Managing multiple air service development projects simultaneously 
  • Obtaining and analyzing local market demographics, including local business and leisure travel data, to support air service development programs for airport clients 
  • Planning and participating in aviation-industry conferences 
    
    
• Approach to Scope of Services (20 pts) —

  ∙ Approach to providing air service development consulting services: 

  • Conducting aviation industry analysis 
  • Developing FLG market assessment and FLG program recommendations
  • Maintaining airline and aviation industry executive level relationships
  • Obtaining and analyzing local market demographics, including local business and leisure travel data 
  • Availability of Project Manager and key team members 
  • Proposed staffing plan
• Sample Presentation (15 pts) —

  Proposers are required to submit a sample presentation for an airline of their choice that supports service for one of FLG’s top unserved markets.  Please keep presentation limited to 15 pages.

• Value Added Knowledge and Experience (10 pts) —

  The Consultant hired by the City must be familiar with local community needs, City and State standards, historical challenges, local codes, and site conditions. Additionally, the Consultant must be accessible to the project manager, staff, and residents (e.g., public hearings, neighborhood meetings, and other public outreach identified in the RSOQ) to facilitate the assigned services.

  1. Resolution of issues may be part of the project work. Describe the Consultant’s response protocol and how the Consultant’s project manager will be accessible to the project manager, staff, business owners, and residents.
  2. Explain why the Consultant is particularly qualified to perform its services in the Flagstaff area. Demonstrate the Consultant’s knowledge and experience working with geography, economy, geology, climate, practices, materials, and codes like those of the City of Flagstaff.
  3. During the Scope of Services and project assignments, what is the response time by a qualified person (decision-making authority) of the Consultant to meet via electronic methods, including video conferencing (Microsoft Teams), phone, or in person to resolve concerns and accommodate unforeseen issues
• Responses to Interview Questions (20 pts) —

  Quality, completeness, and responsiveness of the Consultant’s answers, including demonstrated understanding of FLG’s air service development needs and the Consultant’s proposed approach.

• Project Manager and Team Presentation (30 pts) —

  Communication and presentation skills of the proposed Project Manager and key personnel; clarity of team roles; availability and responsiveness; and demonstrated ability to work collaboratively with Airport and City staff.

Submission Requirements

• Proposer Questionnaire (required) —

  Please complete the fillable Questionnaire document and re-upload.

• References (required) —

  Please complete the References document and re-upload.

• References - Airline References —

  Please download the below documents, complete, and upload.

• Disclosure (required) —

  Please complete the Disclosure form and re-upload.

• Exceptions (required) —

  Notations: Any strikeouts, notes or modifications to the Solicitation documents shall be initialed in ink by the authorized person who signs a Proposal. If notations are made, they must be submitted with a Proposal and are considered Exceptions.

  Exceptions: In addition to any notations on the Solicitation documents, please identify and list any exceptions to the Solicitation, by section/paragraph, on this Exceptions Form. The City reserves the right to reject, accept or further negotiate Exceptions. Exceptions may render a Proposal non-responsive.

  Exceptions to Form of Contract: A Proposer may request changes to the form of contract (including any Standard or Special Terms and Conditions or Insurance Requirements) on the Exceptions Form. A Proposer may also submit its own form of contract. The City will consider these in the same manner as any other exceptions.

  A Proposer must indicate any and all exceptions taken to the requirements, specifications, and/or terms and conditions of this Solicitation, including the form of contract. If "Yes" is selected, please upload a document detailing the exception.

• Confidential Materials (required) —

  Pursuant to Section 11.3(A)(7) of the Procurement Code Manual, information provided in a Proposal shall be confidential so as to avoid disclosure of contents prejudicial to competing Proposers during the process for evaluation. Proposals shall be open for public inspection after Contract award. Except to the extent a Proposer designates, and the Director of Procurement concurs, trade secrets or other proprietary data contained in the Proposal documents shall remain confidential.

  If a Proposer believes that part of a Proposal is a trade secret or contains other proprietary data, a Proposer shall mark the page(s) “CONFIDENTIAL” and isolate the pages as an attachment to this form. A Proposer shall also include an explanation why the information is a trade secret or contains other proprietary data.

  Requests to deem the entire Proposal as confidential will not be considered.

  A Proposer must provide notice if it would like confidential information returned after final Contract award (and a Proposer is not selected for contract award). A Proposer is responsible for pick-up.

  Upon City Council Contract award, information submitted in response to a Solicitation is subject to disclosure pursuant to the Arizona Public Records Law. A.R.S. § 39-121, et seq. If a Proposer has clearly marked its trade secrets or other proprietary information as “confidential”, the City will endeavor to notify the Proposer prior to release of such information.

• Cooperative Purchases (required) —

  The City of Flagstaff is a member of Flagstaff Alliance for the Second Century, along with the Coconino County Community College District, Northern Arizona University, Coconino County and Flagstaff Unified School District. The City is also a member of S.A.V.E. (Strategic Alliance for Volume Expenditures), which consists of numerous municipalities, counties, universities, colleges, schools and other Arizona State agencies. Cooperative purchasing arrangements such as the above are sanctioned by state law and allow a Contractor to sell services and materials to any member of a cooperative group under the same pricing, terms and conditions of contract awarded to the Contractor by any other member, following a competitive procurement process.

  
  Is your company willing to offer the goods and services solicited under the terms and conditions of this solicitation to other members of the Flagstaff Alliance for the Second Century and S.A.V.E. under the same pricing, terms and conditions?
  
  If you answer No, that is acceptable. The City will not reject your submission or consider it to be non-responsive. If you answered Yes, and a contract is approved, others may seek to do business with you under the same terms and conditions, subject to your approval.

• Declaration Related to Solvency (required) —

  Is Proposer currently involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or has a trustee or receiver been appointed over all or a substantial portion of the property of Proposer under federal bankruptcy law or any state insolvency law?

• Declaration Related to Gratuities (required) —

  I hereby verify and declare that, to the best of my knowledge, neither the Proposer nor anyone associated with the proposer has given, offered to give, or intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the Proposal (“Gratuities”).

• Declaration of Non-Collusion (required) —

  I hereby verify and declare that:

  The pricing for this Proposal has been arrived at independently and without consultation, communication or agreement with any other Proposer who may submit a Proposal.

  The pricing for this Proposal has not been disclosed to any other Proposer who may submit a Proposal, and will not be, prior to the Closing Date and Time.

  Proposer has made no attempt and will make no attempt to induce any Proposer person to refrain from submitting a Proposal, or to submit a proposal with higher pricing than this Proposal, or to submit an intentionally high or noncompetitive proposal or other form of complementary proposal.

  This Proposal is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any other Proposer or person to submit a complementary or other noncompetitive proposal.

  In the past five (5) years, neither Proposer, its affiliates, subsidiaries, officers, directors, nor employees have been under investigation, convicted or found liable by any governmental agency for allegations of conspiracy or collusion, including, specifically, related to procurement of a public contract.

• Declaration Related to Adverse Position (required) —

  I hereby verify and declare that, to the best of my knowledge, neither the Proposer nor anyone associated with the Proposer have ever made a claim against the City of Flagstaff, filed suit against the City of Flagstaff, or taken an adverse position in a lawsuit filed against the City of Flagstaff.

  If the Proposer has ever made a claim, filed suit, or taken an adverse position in a lawsuit against the City of Flagstaff, identify the name of the parties, the year the action was taken, the court where the lawsuit was filed and the case number. Provide a brief description of the adverse position.

  Failure to provide this information may result in a rejection of the Proposal.

• Please upload your proposal or other associated documents here
• Project Title (required) —

  Short Name of Construction Project

  (Ex. Foxglenn Median Construction Project)

• The City of Flagstaff (“City”) is seeking to hire consultant(s) with demonstrated expertise and experience in [INSERT DESCRIPTION OF NEED]. (required) —

  example: consulting

• Initial Length of Contract (required) —

  How long is the first term - usually three (3) years.

  Ex: three (3)

• Renewal Term (required) —

  How many times can the contract be renewed - usually two (2), one (1)- year renewals.

  Ex: two (2), one (1)

• Materials and/or Service Description (required) —

  What is a short description of the materials and/or service being purchased?

  (Ex. Painting and Paint Supplies for City Hall)

• The City may select [NUMBER OF RESPONDENTS] to enter into Consultant Services Agreement(s) (“Contract”). (required) —

  example two (2)

• Date Published in the Arizona Daily Sun (required) —

  Use MM/DD/YYYY format

• Will there be Interviews for this RSOQ? (required)
• Interview Date (required) —

  example: 8/20/25

• Is there a Award Date Set? (required)
• Award Date (required) —

  Example: 9/10/25

• The purpose of this Request for Statement Of Qualifications is to solicit Statements Of Qualifications from qualified Respondents with demonstrated expertise and experience to provide [INSERT NEED] (required)
• The Scope of Work includes:  Modifying and creating [IDENTIFY DOCUMENTS] (required) —

  Identify Documents

• Submitted SOQ Score (required) —

  ex: ### Points

• Responses to interview questions/presentation (required) —

  EX: ### Points

• Overall Evaluation of interview/presentation (required) —

  EX: ### Points

• TOTAL POINTS POSSIBLE (required) —

  EX: ## Points

• DESIRED EXPERIENCE (required) —

  Discuss Respondent’s qualifications and experience in [INSERT DESIRED EXPERIENCE]

• PROJECT SPECIFICATIONS (required) —

  Discuss Respondent’s experience in facilitating public participation meetings, charrettes, and work sessions to receive public input and comments, building consensus, and conflict resolution in the creation and modification of [INSERT PROJECT SPECIFICATIONS]

• DESIRED REQUIREMENTS OF CONSULTANT (required) —

  Respondent(s) hired by the City must be [INSERT DESIRED REQUIREMENTS OF CONSULTANT].