Air Traffic Control Tower Rehabilitation

This project includes the Rehabilitation of the Air Traffic Control Tower (ATCT) and supporting infrastructure at the Flagler Executive Airport. This project may include, but is not limited to; building envelope repair and repainting, structural repairs and structural improvements to the ATCT structure and tower cab catwalk, Tower cab carpet/cabinet/countertop replacement, Tower cab ceiling repairs and repainting, replacement of roof hatches, replacement of air conditioning systems (7 PTAC's and 2 RTU's), painting of the interior of the Tower cab and vestibule, and access control upgrades to consolidate the vehicular access gate, Tower entry door, and Tower elevator under a single card system.

Depending upon the availability of funding, the project may also include upgrades to hand railings, the addition of up-lighting on the Tower exterior, replacement of the vehicular gate operator, repainting of bollards, and seal coating/re-striping the ATCT parking lot inside of the ATCT security fencing.

A Design Criteria Package (DCP) has been provided as the primary design document for the solicitation. The DCP contains the directives, specifications, and details necessary to provide pricing for this invitation to bid.

Background

Flagler Executive Airport's Air Traffic Control Tower (ATCT) is one of the busiest in the Contract Tower Program and its continued viability is vital to the aviation system and users it serves daily. The existing ATCT at FIN, built in 2009, exhibits signs of age accelerated by the salt laden environment that deteriorates its equipment and fixtures. The Airport has invested in maintenance projects on the tower for the past 15 years. This scope of work addresses significant needs beyond maintenance, including roof, window, AC system, building envelope repairs, and equipment upgrades needed to bring the facility up to current standards.

Project Details

• Reference ID: 26-ITB-018
• Department: Airport
• Department Head: Roy Sieger (Director)

Important Dates

• Questions Due: 2026-08-04T21:00:00.000Z
• Pre-Proposal Meeting: 2026-07-31T14:00:00.000Z — Airport Administration Building - 201 Airport Rd, Palm Coast, FL 32164

Meetings & Milestones

Submission Requirements

• Bidders Checklist (required) —

  Please download the below documents, complete, and upload.

• Bid Bond
• Bid Bond (required) —

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• Forms/Documentation
• Bid Submittal Form (required) —

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• Affidavit of Non-Collusion (required) —

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• Human Trafficking Attestation Pursuant to Section 787.06, Florida Statutes (required) —

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• Certification of Compliance with Florida Trench Safety Act (required) —

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• Drug-Free Workplace (required) —

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• E-Verify Acknowledgement (required) —

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• List of Proposed Subcontractors —

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• Sworn Statement Pursuant to Section 287.133 FS Public Entity Crimes (required) —

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• W-9 (required) —

  Please attach current W-9 Form

• Vendor Information Form (required) —

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• Proof of Insurance (required) —

  Please provide Proof of Insurance - evidence of required insurance coverage or proof of insurability in the amounts indicated. If available, a properly completed ACORD Form is preferable. Upon award, final forms must contain the correct solicitation and/or project number and Flagler County contact person.

  Firms that have owner/operators that have filed a "Notice of Election to be Exempt" shall submit a copy with the response

• Acknowlegements
• Registration on SAM.gov (required) —

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• Please provide your UEI# (required)
• Registration on Sunbiz.org (required)
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• Please upload your Sunbiz.org certificate. (required)
• Procurement Type (required) —

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• Pre-Solicitation Meeting? (required) —

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• Local Preference? (required) —

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• Initial Contract Term (required) —

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  two (2) year

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  until project completion

• Contract Renewals (required) —

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  two (2) subsequent one (1) year renewals

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• New Material Section? (required) —

  Is the "New Material" section in Special Terms and Conditions applicable to this solicitation?

• Price Redeterminations? (required) —

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• Wage Redeterminations (required) —

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• IT Project? (required) —

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• Federal Provisions (required) —

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• Federal Transit Administration (FTA) Regulations? (required) —

  Do Federal Transit Administration (FTA) regulations as indicated in the FTA Master Agreement and Best Practices Procurement applicable to this project?

• Liquidated Damages? (required) —

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• Amount of Liquidated Damages (if applicable) (required) —

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  EXAMPLE:

  - Five Thousand Dollars ($5,000) per day

  - One thousand Dollars ($1,000) per day

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  Time is of the essence for this project. Any delays from the dates contained in the Agreement issued to the Contractor shall inconvenience the Public and result in monetary losses and damages to the County. The losses and damages shall be difficult to determine. In the event that the deliverables are not provided by the date set in the resulting Agreement, there shall be deducted, as agreed, fixed liquidated damages from the Agreement price being paid by the County of Flagler. This computed sum shall be: Five Thousand Dollars ($5,000.00) per day, including Saturdays and Sundays.

• Submittal Bond? (required) —

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• Amount of Submittal Bond (required) —

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• Payment and Performance Bond? (required) —

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• Brand Name or Equal? (required) —

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• Navigable Water? (required) —

  Does this project include Navigable Water activities?

• Insurance Requirements (required) —

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  Commercial General Liability
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  Garage Liability
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  Garage Keeper's Legal Liability
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  Excess/Umbrella Liability
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  Motor Vehicle Liability
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  Professional Liability
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  Installation Floater
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  Builder's Risk Insurance
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  Contractor's Pollution Liability
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  Transportation Pollution Liability
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  Pollution Liability
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  Cyber Insurance
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  Computer Software and Services (Technology) Errors and Omissions Liability
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  Marine/Vessel Pollution
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  Aerial Applicator Aviation Insurance
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  Worker's Compensation
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  Employer's Liability
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• Rental Equipment? (required) —

  Will the County be renting any equipment for this project?

• Proposal Acceptance Period (required) —

  When/what date should proposals/bids/submittals continue to remain valid until?  Specify a complete date, being sure to note Month, Day Year.

  Example:
  June 30, 2025

• Indemnification for Grant Funded Projects (required) —

  The design professional shall indemnify and hold harmless the County, and its officers and employees, Florida Department of Emergency Management, its employees and/or their contractors (FDEM) and the government of the United States, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract.

  In all claims against FDEM or US, Contractor’s indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or any benefits payable by or for Contractor, or its employees, agents, contractors, or subcontractors.