Active SLED Opportunity · FLORIDA · SANFORD AIRPORT AUTHORITY
AI Summary
Sanford Airport Authority seeks information from vendors for modernizing its airport-wide public address and communications system. The RFI focuses on system upgrades or replacement to improve reliability, emergency communication, integration, and accessibility features. Responses will inform future procurement planning; no contract is guaranteed.
The Sanford Airport Authority (Authority) is seeking information from qualified vendors regarding the upgrade and/or replacement of the existing Public Address (PA) system serving its Small Hub commercial service airport terminal and associated facilities. The current system is approaching the end of its useful life and requires evaluation for improved reliability, intelligibility, maintainability, and operational functionality.
The objective of this project is to identify modern PA system solutions that support routine passenger announcements, emergency communications, and future airport growth. The Airport is interested in solutions that provide enhanced audio coverage, system redundancy, centralized management, integration capabilities with existing airport systems, and compliance with applicable aviation and life-safety requirements.
Information received through this RFI will assist the Authority in evaluating available technologies, understanding industry best practices, and developing procurement requirements for a potential future PA system upgrade/replacement project. This RFI is for information-gathering purposes only and does not constitute a solicitation. The Sanford Airport Authority does not guarantee that a Request for Proposals (RFP), Invitation to Bid (ITB), or any other procurement process will result from this RFI, nor does it guarantee the award of any contract.
A non-mandatory site visit will be held on Tuesday, June 16, 2026, at 10:00 a.m. Participants should park in the Hourly Parking Lot (parking vouchers will be provided). The group will meet at Baggage Claim 3, which is located inside the main terminal next to the elevator adjacent to the sidewalk from the Hourly Parking Lot.
This Request for Information (RFI) is issued solely for planning and information-gathering purposes and does not constitute a Request for Proposal (RFP), Invitation to Bid (ITB), or commitment to procure goods or services. The Authority is under no obligation to review, consider, or respond to any submission received and reserves the right to modify, postpone, or cancel this RFI or any future solicitation at any time without liability.
Respondents are requested to provide the following information:
PROVIDE RESPONSES TO THE BELOW IN THE RESPONDENT QUESTIONNAIRE
A. Company Information (2 pages maximum)
B. Solution Overview (7 pages maximum)
C. Infrastructure Reuse (5 pages maximum)
D. Implementation Considerations (5 pages maximum)
E. Maintenance and Support (3 pages maximum)
F. Budgetary Information (3 pages maximum)
Provide planning-level budgetary information or rough order-of-magnitude (ROM) cost ranges for:
Budgetary information is requested solely for planning purposes and will not be considered binding.
G. Supplemental Information (5 pages maximum)
Respondents may provide additional information, documentation, or materials that they believe would enhance the organization's understanding of the marketplace, available solutions, industry best practices, emerging technologies, implementation considerations, or other matters relevant to the subject of this RFI.
Examples may include white papers, research reports, product literature, case studies, lessons learned, or recommendations not specifically requested elsewhere in this RFI.
Any supplemental information provided is optional and will be considered for informational and planning purposes only. Submission of supplemental materials will not be used to evaluate respondents for contract award. Information received through this RFI is intended solely to support market research, planning, and requirements development.
Respondents are encouraged to provide only information that is directly relevant to the subject of this RFI.
Respondents may provide information covering the following general areas:
The Authority is evaluating potential options for:
The Authority is interested in solutions that provide reliable, intelligible, scalable, and resilient communications throughout terminal and associated airport facilities.
The Authority’s current system includes:
Respondents are requested to provide general information regarding:
All costs associated with preparing and submitting a response to this RFI are the sole responsibility of the Respondent. The Authority will not reimburse any costs incurred in connection with this RFI.
The Authority reserves the right to:
Participation in this RFI shall not confer any advantage, preference, or special consideration in any future procurement.
The Authority is interested in information regarding systems capable of supporting:
The Authority is interested in solutions capable of interfacing with or supporting:
Respondents are encouraged to identify:
Respondents are advised that all submissions in response to this RFI are subject to the Florida Public Records Act, Chapter 119, Florida Statutes, and may be disclosed upon request unless a specific statutory exemption applies. Respondents should clearly identify any information they believe to be exempt from disclosure and cite the applicable statutory basis. Marking a document or portion thereof as “confidential,” “proprietary,” or similar designation is not binding on the Authority and does not, by itself, create an exemption under Florida law. The Authority will independently evaluate all asserted exemptions and will withhold records only to the extent required by applicable law. The Authority makes no assurances of confidentiality beyond those provided under Florida Statutes.
The Authority places significant emphasis on accessibility and inclusive passenger communications.
Respondents are encouraged to provide information regarding:
Respondents may also identify:
By submitting a response, respondents certify that their submission is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, products, or services.
Participation in this RFI will not confer any advantage, preference, or special consideration in any subsequent procurement process.
Respondents shall comply with all applicable federal, state, and local laws, regulations, codes, and ordinances related to the proposed services and equipment.
This RFI does not create any contractual rights or obligations between the Authority and any Respondent.
Information submitted in response to this RFI may be used by the Authority in developing future procurement documents, specifications, project requirements, and planning activities.
Respondents are responsible for verifying all assumptions, conditions, and technical information used in preparing their responses.
The Authority may request clarification of information submitted in response to this RFI and may conduct follow-up discussions with respondents as needed. Information received may be used to support planning activities and the development of any future procurement documents. However, the Authority is not obligated to seek clarification or return submitted materials.
Responses are due no later than the date and time listed in the Timeline Section.
All questions and clarifications regarding the Solicitation must be submitted in the OpenGov Question/Answer section by the Question Deadline in the Timeline.
This RFI is issued solely for information gathering and planning purposes. The Authority is not obligated to issue an RFP or award any contract as a result of this RFI.
Responses to this RFI will be used to assist the Authority in refining project requirements, budget estimates, procurement strategies, and technical specifications for a future solicitation.
Total submissions, including all attachments and supplemental materials, shall not exceed thirty (30) pages, excluding cover page and table of contents. Respondents are encouraged to focus on relevant, substantive information rather than marketing materials.
Responses are to be submitted in the Authority's eProcurement portal prior to the Response Deadline. The submittal of the Response to the Authority prior to the Response Deadline is solely and strictly the responsibility of the Respondent. Only online submittals will be accepted.
Provide planning-level budgetary information or rough order-of-magnitude (ROM) cost ranges for:
Budgetary information is requested solely for planning purposes and will not be considered binding.
Respondents may provide additional information, documentation, or materials that they believe would enhance the organization's understanding of the marketplace, available solutions, industry best practices, emerging technologies, implementation considerations, or other matters relevant to the subject of this RFI.
Examples may include white papers, research reports, product literature, case studies, lessons learned, or recommendations not specifically requested elsewhere in this RFI.
Any supplemental information provided is optional and will be considered for informational and planning purposes only. Submission of supplemental materials will not be used to evaluate respondents for contract award. Information received through this RFI is intended solely to support market research, planning, and requirements development.
Respondents are encouraged to provide only information that is directly relevant to the subject of this RFI.
Q (Site Walk): We would like to send a team to conduct a site walk - when would this be possible?
A: A non-mandatory site visit will be held on Tuesday, June 16, 2026, at 10:00 a.m. Participants should park in the Hourly Parking Lot (parking vouchers will be provided). The group will meet at Baggage Claim 3, which is located inside the main terminal next to the elevator adjacent to the sidewalk from the Hourly Parking Lot.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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