Amador Hotel Rehabilitation Phase 2

The City of Las Cruces is seeking responses from qualified contractors for the Amador Hotel Rehabilitation Phase 2 project in accordance with the specifications contained herein.

Background

The Amador Hotel Rehabilitation Phase 2 project is proposed at the existing Amador Hotel located at 180 W Amador Avenue, Las Cruces, NM 88001 is located at the intersection of Amador Avenue and Water Street.  The restoration of the Amador Hotel, an essential piece of Las Cruces history, began in 2010. The City of Las Cruces is working to restore the building's exterior to its "period of significance," guided by a historic photo from the mid-1930s.

Project Details

• Reference ID: 25-26-101
• Department: Public Works
• Department Head: David Sedillo (Director of Public Works)

Important Dates

• Questions Due: 2026-08-04T22:00:00.000Z
• Pre-Proposal Meeting: 2026-07-30T16:00:00.000Z — via Zoom through the following link: https://zoom.us/j/9972568333 on Zoom Meeting ID # 9972568333, and at City Hall Conference Room 3138, located at 700 N. Main Street, Las Cruces, NM, 88001

Meetings & Milestones

Evaluation Criteria

• Technical approach to the requested services (35 pts)
• Qualifications/competence of team members to manage services to be provided (25 pts)
• Performance of the firm with previous clients, based upon quality of the work, control of costs, ability to meet schedules or deadlines; and responsiveness to the client (15 pts)
• Cost (25 pts)

Submission Requirements

• RFP Compliance Declaration (required) —

  In compliance with the requirements of this RFP, I offer and agree to furnish any or all materials and/or services to the City of Las Cruces within the time agreed.

  I further certify that this company has not been debarred, suspended, or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549 Debarment and Suspension as described in the Federal Rules and Regulations.

• Bid Bond (required) —

  Please download the below documents, complete, and upload.

• Bonds (required) —

  I, the undersigned, acknowledge that if awarded the contract for this project, I (we) will be required to provide the below detailed bonds.

  1. The selected contractor shall be required to provide a Labor and Materials Payment Bond in the amount of 100% of their contract amount. See Attachment for bond document.
  2. The selected contractor shall be required to provide a Performance Bond in the amount of 100% of their contract amount. See Attachment for bond document.
• Payment Terms (required) —

  By clicking 'Please confirm' below, you acknowledge that the Payment Terms are Net 30 Days

• NM Tax & Revenue Dept. CRS # —

  If not applicable, enter N/A as the response.

• Current NM Secretary of State Business ID # —

  Corporations Only 

• Current CLC Business Registration # —

  To receive five (5) points for local preference, submit a current copy of the respondent’s Business Certificate issued by the City of Las Cruces Community Development Department.

• Federal I.D. Number (required)
• Contractor's License Information (required) —

  This project is subject to the applicable requirements of Title 14 of the New Mexico Administrative Code (NMAC). The City will reference such requirements in evaluating bids for determining bidder responsibility as related to possession of appropriate licensing to perform the work. However, the City is not the authority for determining license requirements for this project and, as such, may require any bidder to obtain written confirmation from the New Mexico Construction Industries Division stating that the bidder and/or any of its subcontractors, at any tier, are appropriately licensed to perform the required work. Written confirmation required by the City shall be provided by the bidder timely within three (3) work days from date of request.

  Bid results will not be given over the telephone. For apparent bid results please contact bidclerk@lascruces.gov. After the project is awarded, the results will be posted on the OpenGov Procurement Portal.

  Please include the following information in your response:

  • License Number
  • License Classification
  • License Expiration Date
  • License Qualifying Party
• List of Subcontractors (required) —

  Please download the below documents, complete, and upload.

• Statement of Qualifications for General Contractors (required) —

  Please download the below documents, complete, and upload.

• State Labor Enforcement Fund Registration Number (required) —

  Except as otherwise provided in the Public Works Minimum Wage Act (ACT), a contractor or subcontractor that submits a bid valued at more than sixty thousand dollars ($60,000) for a public works project that is subject to the ACT must be registered with the New Mexico Department of Workforce Solutions, Labor Relations Division, before bid opening. All tiers of subcontractors shall be subject to the requirements of this subsection. Bids will not be accepted on public works projects subject to the public works minimum wage act amended by House Bill 471, from a contractor that does not provide proof of required registration for itself or its subcontractors at time of bid due date/time.

  Contractors and subcontractors may register with the New Mexico Department of Workforce Solutions, Labor Relations Division on a form provided by the Division and in accordance with Department rules.

  The Department charges a two-year registration fee of four hundred dollars ($400). The Division shall issue to the applicant a certificate or registration within fifteen days after receiving from the applicant the completed registration form and the registration fee.

  Contractors and subcontractors may register at:

  https://www.dws.state.nm.us/public-works

  Additional information may be obtained by contacting the Department at 505-841-4405

• Technical Proposal Content - Evaluation Criteria No. 1 - Technical Approach
• Executive Summary (required) —

  Submit an Executive Summary describing the firm's approach to this Project, specialized skills, previous experience in Project (s) of similar scope and complexity, and a brief review of the firm's approach in working with the City and the Architect in constructing the Project on time and on budget, while maintaining high standards of quality.  Highlight in the Executive Summary the specialized skills, experience, and unique character of the Respondent that distinguishes it from other Respondents. Include a statement on the availability and commitment of the Respondent, its principal(s), and assigned professionals. This project will require specialized skills and experience with historic buildings, particularly adobe, preservation carpentry, and concrete. Please identify the subcontractors needed, if any, for these trades and provide information on the skills, experiences, unique character, and similar projects by these subcontractors.

• Project Coordination (required) —
  1. Describe your understanding of the administrative challenges and opportunities associated with providing construction services on this Project and your strategy for resolving these issues.
  2. Describe how your firm will develop, maintain and update the project schedule during construction.
  3. Describe your approach, procedures, and methodology regarding the punch-list process, punch-list completion and resolution, the Owner's occupancy process, project close-out, and warranty call-back issues with consideration for occupied facilities.
• Communication Plan (required) —

  Outline how you intend to get input from City staff, in addition to your interaction with the Architect.  Describe how you will keep the City apprised of progress – through regular weekly meetings and or through other means.

• Technical Proposal Content - Evaluation Criteria No. 2 - Qualifications/Competence
• Key Personnel (required) —

  Provide the names of key personnel who will be assigned to provide the services described herein. For each person listed, a description of experience, areas of competence and percentage of time assigned to the Project shall be provided.

• Principal member/officer of the firm responsible for administration of the contract (required) —

  Name, address, telephone number, of the principal member/officer of the firm responsible for administration of the contract. If applicable, list of subcontractors, including addresses, qualifications and areas of responsibility.

• Location(s) of office(s) (required) —

  Location(s) of office(s) where the work will be performed, and percent of work to be performed at each. 

• Management Team (required) —
  1. Provide an organization chart of the Management Team and address how critical subcontractors will be selected and will be managed.
  2. Describe how the construction will be organized, managed, and administered to meet the project requirements, including security and safety controls, staging areas, delivery routes, equipment locations and interfaces required at the site with the using agency. Describe the technical approach to the Project that is intended to ensure that tasks are executed within cost, schedule, and quality goals.
  3. Include a summary of plans for vehicle and pedestrian traffic in and around work Areas.
  4. Provide proposed project time schedule, operational/management approach, major tasks to be accomplished, and a detailed statement of services to be provided under each task.
  5. Provide a description of the firm’s ability to deliver the Project within the 14‑month construction duration established for this work.
• Respondent's Financial Qualification (required) —
  1. Each respondent shall provide a copy of your company's financial statements for the past three (3) years.
  2. Is your company currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, please explain the impact both in organizational and directional terms.
  3. Provide any details of all past or pending litigation or claims filed against your company that would affect your company's performance under a contract with Owner.
  4. Is your company currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, specify date(s), details, circumstances, and prospects for resolution.
  5. Does any relationship exist, whether by family relative, business associate, financial agreement or any other relationship, between your company and any Owner employee? If yes, please explain.
  6. A statement certifying that the respondent is not in arrears in payment of any obligations to Owner or any other governmental entity, including, without limitation, property or sales taxes, fees, or utility charges.
• Technical Proposal Content - Evaluation Criteria No. 3 - Performance of the Firm
• Previous Work/References (required) —

  Description and name of a total of three past contracts similar to the scope herein that have been completed by the firm, including 1-2 projects dealing with historic adobe, and project examples from subcontractors working with adobe, including the name and telephone number of the contact person for each Project. Scoring will be based on three successfully completed reference checks, each worth a maximum of 5 points, for a maximum possible total of 15 points. Unsuccessful/non-responsive reference checks will be worth zero (0) points.

• Technical Proposal Content - Evaluation Criteria No. 4 - Cost
• Cost Proposal (required)
• Type of RFP: (required)
• Will cost be evaluated? (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Is this project Federally Funded? (required)
• Pre-Proposal Meeting? (required)
• Options for Pre-Proposal Meeting Attendance (required)
• Term for the Agreement (required) —

  Select one of the examples below and edit the answer for your project. 

  Examples:

  • The agreement will be for one year.
  • The agreement will be for a base period from the date of award through ____, 2020, with the option to renew at the discretion of the City for an additional [number] (#) one (1)-year terms.
  • The term of the agreement will be for the time period established in the professional services agreement between the City and the Consultant as required to complete the delivery of the contracted services.
  • (This piggyback clause is optional and determined on case-by-case basis)
    The contract resulting from this RFP will authorize the successful respondent to extend the same terms and conditions to other governmental entities conditioned upon the procurement laws and regulations of those entities. The CITY shall not be a party nor have any liability relating to such extensions.
• City intends to award: (required) —
  • Select Option 1 if the City plans to award a single respondent for the project.
  • Select Option 2 if the City plans to award multiple respondents for the project.
• Will an Evaluation Committee be reviewing results? (required)