Animal Cremation Services

The Domestic Animal Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

Project Details

• Reference ID: QQ-2026-131
• Department: Domestic Animal Services
• Department Head: Meredith McLean (Division Director)

Important Dates

• Questions Due: 2026-06-12T19:00:00.000Z
• Pre-Proposal Meeting: 2026-06-08T19:00:00.000Z — Join from the meeting link https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=m3d38f7c560c1dedc1560f99048d0a46f Join by meeting number Meeting number (access code): 2349 131 0481 Meeting password: 2J3Yv93vGVm Tap to join from a mobile device (attendees only) +1-408-418-9388,,23491310481## United States Toll Join by phone +1-408-418-9388 United States Toll Global call-in numbers Join from a video system or application Dial 23491310481@colliercountyfl.webex.com You can also dial 173.243.2.68 and enter your meeting number. If you are a host, click here and login site to view host information. Need help? Go to https://help.webex.com

Evaluation Criteria

• Worker’s Compensation —

  Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements

  Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

• SPECIFICATIONS/SCOPE OF WORK- ANIMAL CREMATION SERVICES —

  Based on this year’s average, Collier County Domestic Animal Services anticipates an estimated $7,000 will be spent from 10/1/26-9/30/27. This may increase or decrease over time. Service must be provided at a minimum of one (1) day per week, with the ability to pick up more frequently, or on-call, if the need arises. Pricing shall be all-inclusive associated with the specified service.

  Responsibilities:

  • Prior to picking up, all remains shall be placed in the designated freezers (provided by the County) and clearly tagged with a unique, identifying, ID (i.e., Animal ID). It is the County’s responsibility to ensure all remains are placed in the freezers and are properly identified for confirmation by the vendor at the time of pickup.
  • The vendor shall be responsible for emptying the freezer by removing all animal remains and verifying the remains are properly identified. The vendor shall remove the remains from the freezer and load them into their vehicle for transportation.
  • In the event where remains are not properly identified, the vendor must notify a supervisor prior to leaving the pickup site to try to resolve the discrepancy.
  • The vendor shall be required to transport animal remains to an authorized facility for cremation. The vendor shall provide all cremation services in accordance with all licensing regulations, environmental compliance, professional and industry standards and practices.  
  • Required to have an air general permit pursuant to the requirements of 62-210.310(5)(d), Florida Administrative Code (F.A.C.).
  • The vendor shall have sufficient qualified trained technicians. The vendor’s personnel shall be physically capable of conducting removals without assistance from non-contractor personnel. All personnel shall present a professional appearance while performing services.
  • The vendor shall dispose of all cremated remains in a manner that is respectful, proper, and adequate.
  • All pricing shall remain firm for the term period. No maximum or minimum amount of business is guaranteed, as all services shall be purchased on an as-needed basis. Pricing shall be all-inclusive associated with the specified service.
  • Pick up of remains will be scheduled between the hours of 9:00 a.m. through 5:00 p.m., Monday through Saturday.
  • The vendor shall provide and utilize all approved safety devices and equipment and shall exercise all care and measures necessary to safeguard property and persons. In instances where the vendor believes that an unsafe condition exists in regard to services being performed, the vendor must immediately notify the County as well as take all appropriate mitigating action.
  • The County may, at its sole option, remove any of the vendor’s employees from providing service. The County requires replacement personnel to be equally or better qualified in all respects to perform the services.
• Employer’s Liability —

  $500,000 single limit per occurrence

• Commercial General Liability (Occurrence Form) patterned after the current ISO form —

  Bodily Injury and Property Damage

  $1,000,000 single limit per occurrence, $1,000,000 aggregate for Bodily Injury Liability and Property Damage Liability.  This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability.

• Indemnification —

  To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement. 

• Automobile Liability —

  $500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included

• Watercraft —

   $TBD Per Occurrence

• United States Longshoreman's and Harborworker's Act —

  United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work.

   $TBD Per Occurrence 

• Maritime Coverage (Jones Act) —

  Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work.

  $TBD Per Occurrence

• Aircraft Liability —

  Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement.

  $TBD Per Occurrence

• Pollution —

  $TBD Per Occurrence

• Professional Liability —

  $TBD Per claim & in the aggregate

• Project Professional Liability —

  $TBD Per Occurrence 

• Valuable Papers Insurance —

  $TBD Per Occurrence 

• Cyber Liability —

  $TBD Per Occurrence 

• Technology Errors & Omissions —

  $TBD Per Occurrence 

• Additional Information —
  1. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet.  The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.
  2. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.
  3. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County.  The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read:  For any and all work performed on behalf of Collier County.
  4. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295 Tamiami Trail East, Naples, FL 34112
  5. Thirty (30) Days Cancellation Notice required.
  6. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor.  Premiums shall be billed to the project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings.  All questions regarding Builder’s Risk Insurance will be addressed by the Collier County Risk Management Division.
  7. Professional Services and/or Consulting Services may require professional liability insurance. 
  8. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

Submission Requirements

• I certify that I have read, understood and agree to the terms in this Quick Quote, and that I am authorized to submit this response on behalf of my company. (required)
• Quick Quote Instructions have been acknowledged and accepted. (required)
• Collier County Purchase Order Terms and Conditions. Collier County Purchase Order Terms and Conditions have been acknowledged and accepted. (required) —

  Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

   

• Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote. (required)
• Pricing Proposal (required)
• Proof of Status from Division of Corporations - Florida Department of State (SunBiz) (required) —

  http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

• E-Verify - Memorandum of Understanding (required) —

  Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

• W-9 Form (required)
• Any required licenses. (required)
• Insurance Requirement (required)
• Watercraft (required) —

   $ __________ Per Occurrence

• United States Longshoreman's and Harborworker's Act Coverage (required) —

  $ __________ Per Occurrence

• Maritime Coverage (Jones Act) (required) —

  $ __________ Per Occurrence

• Aircraft Liability (required) —

  $ __________ Per Occurrence

• Pollution (required) —

   $ __________ Per Occurrence 

• Professional Liability (required) —

  $ ___________ Per claim & in the aggregate

• Project Professional Liability (required) —

   $__________ Per Occurrence

• Valuable Papers Insurance (required) —

  $__________ Per Occurrence

• Cyber Liability (required) —

   $__________ Per Occurrence

• Technology Errors & Omissions (required) —

  $__________ Per Occurrence

• Employer's Liability (required) —

   $ __________ single limit per occurrence

• Aggregate - Commercial General Liability for Bodily Injury Liability and Property Damage Liability (required) —

  $_________ aggregate

• Single Limit - Commercial General Liability for Bodily Injury Liability and Property Damage Liability (required) —

  $________ single limit per occurrence

• Automobile Liability (required) —

  $________ Each Occurrence

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Is this a grant-funded quote? (required) —

  If this is a grant-funded quote, please make sure that the approval process is updated to accommodate the grants department's approval. 

  You can invite the grant department to upload relevant attachments by clicking on "Invite" and then adding the relevant user with edit access.