Annual Arts & Crafts Festival

The City of Coral Springs, FL , is soliciting sealed responses for Annual Arts & Crafts Festival. Responses are to be submitted via the City's eProcurement Portal via https://procurement.opengov.com/portal/coralsprings PRIOR TO 2:00 pm on Wednesday, May 6, 2026. Late responses will not be accepted.

Project work includes The City of Coral Springs is seeking Requests for Proposals (RFPs) from qualified companies for the operation and management of an Art and Craft two (2) day Festival. The festival’s location will be at Mullins Park, 10000 NW 29th Street occupying multiple natural and artificial turf fields, and additional park footprint. The City is looking for an annual Art and Craft Festival.

Background

The City of Coral Springs, Florida was incorporated on July 10, 1963, and is located in northwestern Broward County, FL. It encompasses 23.94 square miles and has a population of over 134,000, making it the fifth largest city in Broward County and the 16^th largest in the State of Florida. Known as the "The City in the Country", Coral Springs has become a premier South Florida community, known for its abundant parks, quality schools, numerous athletic programs, and attractive neighborhoods.

The City of Coral Springs is the first local government in the nation to receive the coveted Malcolm Baldrige National Quality Award, a Presidential honor that recognizes U.S. companies for organizational performance excellence. As a two-time Florida Governor’s Sterling Award winner, Coral Springs has achieved national recognition as a leader in government management, including Money Magazine’s Best Places to Live, 100 Best Communities for Young People by America’s Promise, and a recipient of the ICMA Center for Performance Measurement Certificate of Excellence.

The City of Coral Springs continues to receive the highest bond rating, “AAA”, by all three rating agencies on Wall Street. Our solid overall financial position, effective long-range planning, and prudent management policies truly make Coral Springs the premier community in which to live, work, and raise a family.

Project Details

• Reference ID: 26-B-182
• Department: Procurement
• Department Head: Miguel Machuca (Purchasing Manager)

Important Dates

• Questions Due: 2026-04-24T21:00:00.000Z

Evaluation Criteria

• Scope of Services Proposed (40 pts) —

  Clearly describe the scope of services proposed including details of your approach and work plans.  A brief statement is to also be included which explains why your approach and plan would be the most effective to meet the project objectives and beneficial to the City of Coral Springs.  This portion should also include a project schedule.

• Firm Qualifications (30 pts) —

  This section of the Proposal should briefly introduce and give a description of the firm, including the size, range of activities, etc.  Particular emphasis should be given as to how the firm-wide experience and expertise in the area managing and operating a multi-day Annual Arts and Crafts Festival may be brought to bear on the proposed work.  Describe the firm’s experience and provide a list and description of events.

  Also identify the supervisory personnel who will work on the project along with an organizational chart.  Resumes of each person that will be assigned to the project should be provided with emphasis being given to their experience with similar work.  If resumes are not available at the time the proposal is submitted, you should provide a listing of qualifications, including education, certifications, experience, etc., that will be required.  List the name and location of the Arts and Crafts type festivals proposer currently operates, including the number and mix of participating vendors. 

• Experience & References (15 pts) —

  Provide a minimum of two (2) references of similar size and scope that were satisfactorily performed within the last five (5) years, governmental references are preferred.  For each engagement provide a completed Reference Verification Form from the companies or governmental agencies that the services were provided to.

• Revenue Sharing (10 pts) —

  Points will be awarded based on the highest percentage provided to the City.

• Local Preference (5 pts) —

  In accordance with section 2-302 and 2-307 of the City of Coral Springs Purchasing and

  Procurement Code a proposer with a physical business location within the municipal boundaries of Coral Springs, Florida shall be granted a preference in the amount of five (5) points with submission of a valid business tax license.

• Best Value Scoring (2 pts) —

  The Evaluation Committee will score responses from “1” being the highest ranked proposer, “2” for the second highest ranked proposer, and so on, for the total number of responses under consideration. The Proposer with lowest combined score will be deemed as the highest ranked proposer.

Submission Requirements

• Request for Proposal (RFP) (required) —

  Upload your completed proposal per Section 3 of the RFP.

   

• Offeror's Certification (required) —

  Please download the below documents, complete, and upload.

  This form is to be notarized.

• Bidder Pricing Certification Form (required) —

  Upload completed Bidder Pricing Certification Form.  Form is included in the solicitation document attached.

  The form should be notarized to be accepted. 

• Certified Resolution Form (required) —

  Please download the below documents, complete, and upload.

• Non-Collusive Affidavit (required) —

  Please download the below documents, complete, and upload.

• Foreign (Non-Florida) Corporation Form-If Applicable —

  Please download the below documents, complete, and upload.

• Qualification Statement (required) —

  Please download the below documents, complete, and upload.

• References (required) —

  Please download the below documents, complete, and upload.

• Drug-Free Workplace Certification (required) —

  Please download the below documents, complete, and upload.

• Certification Pursuant to Florida Statute §287.135 (required) —

  Please download the below documents, complete, and upload.

• Affidavit of Compliance with Foreign Entity & human Trafficking Laws (required) —

  Please download the below documents, complete, and upload.

• Certificates of Insurance (required) —

  Upload current Certificate of Insurance which include General Liability, Automobile Liability, and Workers Compensation as set forth within the solicitation document attached.

• E-Verify Registration (required) —

  Upload copy proof of E-Verify Registration.

  *Response required

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.

Questions & Answers