Appliance and Mattress Recycling

The City of Golden is seeking proposals for an appliance and mattress recycling RFP. Proposals are due no later than 11:55 PM on Sunday, June 28. Questions must be submitted no later than 5:00 pm on Friday, May 29, 2026. Proposals and Questions must be submitted through the E-Procurement Portal at https://procurement.opengov.com/portal/cityofgolden.

The following link has helpful information and videos for vendors, contractors, and consultants new to OpenGov Procurement - Video Guides: OpenGov Procurement Vendor Training. It is strongly encouraged to familiarize yourself with the portal well in advance of the bid submission date, email the Project Manager or Procurement Manager with portal questions, and use the OpenGov chat feature in the lower righthand corner.

Project Details

• Reference ID: 2025-RFP-277
• Department: Sustainability
• Department Head: Theresa Worsham (Director)

Important Dates

• Questions Due: 2026-05-29T23:00:00.000Z

Evaluation Criteria

• Experience and Qualifications (15 pts) —

  The City will evaluate the proposer’s relevant experience and qualifications to perform the work. This includes experience with hauling, logistics, recycling, bulk item collection, or similar services, as well as demonstrated success in delivering reliable service.

• Cost Proposal (25 pts) —

  The City will evaluate the overall cost-effectiveness of the proposal based on the submitted pricing. Consideration will be given to the clarity, completeness, and reasonableness of the proposed costs in relation to the services provided.

• Service Commitment and Capacity (20 pts) —

  The City will evaluate the proposer’s ability to provide consistent, dependable weekly collection services. This includes the adequacy of staffing, equipment, vehicles, and overall operational readiness. Consideration will be given to the proposer’s ability to complete all scheduled pickups, as well as the strength of contingency plans to ensure uninterrupted service. This also includes the proposer’s ability to accommodate changes in service demand over time, in terms of flexibility of staffing, equipment, and operations, and the proposer’s ability to coordinate with the City to adjust service levels as the program evolves.

• Approach to Scope of Work (20 pts) —

  The City will also evaluate the proposer’s understanding of the requested services and the quality of their proposed approach. This includes collection methods, routing strategy, ability to service a variety of property types (including multi-family and alley access), and processes for locating items, handling missed pickups, and providing required documentation.

• Communication and Responsiveness (20 pts) —

  The City will evaluate the proposer’s approach to communication and coordination. This includes responsiveness, clarity of communication methods, and processes for working with the City to manage scheduling, resolve issues, and ensure effective service delivery.

Submission Requirements

• Proposal (required) —

  Please upload proposal per Proposal Elements and Format Section.

• Statement Submittal (required) —

  A completed Acceptance of Conditions Statement is required. This Statement affirms the acceptance of all conditions or requirements contained in the Request for Qualifications, and lists the names of any of the submitting firm’s employees, and any proposed subconsultant’s employees, who are spouses or children of City employees or the spouse of a City employee’s child. 

  Please download the document, complete, and upload.

• Does firm commit to DBE requirements? (required) —

  Failure to commit to DBE requirements will result is rejection of proposal.

• DBE Goal Compliance - Affidavit (required) —

  CDOT Affidavit of Small Business Participation must submitted with the proposal. Failure of the proposer to submit the affidavit will result in the consultant being deemed non- responsive and ineligible for award. 

  Please download the below document, complete, and upload.

• Is your business located in Golden, Colorado —

  For information only and not to be used as part of evaluation

• Is your business located in the Denver Metro Region? —

  For information only and not to be used as part of evaluation

• Do you have any small business certifications from the City and County of Denver? —

  For information only and not to be used as part of evaluation

• Does your business qualify as a small business under the SBA size standards at https://www.sba.gov/document/support-table-size-standards? —

  For information only and not to be used as part of evaluation

• Is your business majority owned (at least 51%) by women or minorities? —

  For information only and not to be used as part of evaluation

• How many full time employees does your business employ? —

  For information only and not to be used as part of evaluation

• Will you be using the systems electronic pricing table? (required)
• Which contract will you be using? (required)
• Does the project have DBE requirements? (required)