Aquatics Program And Instruction Services For Senior Adults (Three (3) Year Multiyear Contract)

The County of DeKalb, GA (the "County"), is requesting Proposals for Aquatics Program And Instruction Services For Senior Adults (Three (3) Year Multiyear Contract). Proposals are to be submitted via the County's eProcurement Portal via https://procurement.opengov.com/portal/dekalbcountyga PRIOR TO 3:00 pm on Wednesday, May 20, 2026. Late Proposals will not be accepted.

Project work includes aquatic programming design and delivery, certified staffing, safety inspections and compliance, facility organization, participant assessments and recordkeeping, attendance tracking, reporting, and administrative coordination with Senior Center staff.

Project Details

• Reference ID: 2026-045-RFP
• Department: Purchasing & Contracting
• Department Head: Michelle Butler (Chief Procurement Officer)

Important Dates

• Questions Due: 2026-05-07T21:00:00.000Z
• Pre-Proposal Meeting: 2026-05-06T16:00:00.000Z — Lou Walker Senior Center 2538 Panola Road, Stonecrest, Georgia 30058

Addenda

• Addendum #1 (released 2026-04-07T19:25:47.757Z) —

  Addendum 1 has been uploaded to the project site. Addendum 1 provides an important project update. 

• Addendum #2 (released 2026-04-21T16:06:13.741Z) —

  Addendum 2 has been uploaded to the project site. Addendum 2 provides an important project update. 

Evaluation Criteria

• Technical Approach to the Project (25 pts)
• Project Management (20 pts)
• Personnel (15 pts)
• Organizational Qualifications (20 pts)
• Financial Responsibility (5 pts)
• References (5 pts)
• Cost (10 pts)
• Optional Interview (If Applicable) (10 pts)

Submission Requirements

• Authorized representative contact info (required) —

  Please include the name, title, phone and email of the authorized representative submitting this bid

• Federal Tax ID No. (required)
• Type of Organization (required)
• Are you a DeKalb County Firm? (required)
• Respondent Submittals (without Cost) (required) —

  Please upload your COMPLETE response, including any and all required corresponding attachments.

  (Do not upload cost information here)

• Cost Proposal Form (required) —

  Please download the below documents, complete, and upload.

• CONTRACTOR REFERENCE AND RELEASE —

  List below at least three (3) references, including company name, contact name, address, email address, telephone numbers and contract period who can verify your experience and ability to perform the type(s) of product(s)/ service(s) listed in the solicitation.

• Reference 1: Company Name (required)
• Reference 1: Contact Person Name and Title (required)
• Reference 1: Complete Primary Address (required) —

  Include city, state and zip code

• Reference 1: Email Address (required)
• Reference 1: Telephone Number (include area code) (required)
• Reference 1: Project Name, Description and Contract Period (required)
• Reference 2: Company Name (required)
• Reference 2: Contact Person Name and Title (required)
• Reference 2: Complete Primary Address (required) —

  Include city, state and zip code

• Reference 2: Email Address (required)
• Reference 2: Telephone Number (include area code) (required)
• Reference 2: Project Name, Description and Contract Period (required)
• Reference 3: Company Name (required)
• Reference 3: Contact Person Name and Title (required)
• Reference 3: Complete Primary Address (required) —

  Include city, state and zip code

• Reference 3: Email Address (required)
• Reference 3: Telephone Number (include area code) (required)
• Reference 3: Project Name, Description and Contract Period (required)
• Would you like to include more than 3 references? (required)
• Include any additional reference information here (required) —

  Please include the same information as requested above in detail

• REFERENCE CHECK RELEASE CONFIRMATION (required) —

  By confirming, you are authorizing the County to contact the references provided above for purposes of this RFP.

• SUBCONTRACTOR REFERENCE AND RELEASE FORM —

  List below at least three (3) references, including company name, contact name, address, email address, telephone numbers and contract period who can verify your experience and ability to perform the type(s) of product(s)/service(s) listed in the solicitation.

  If not using subcontractors, leave the following questions blank.

• Reference 1
• Reference 2
• Reference 3
• Would you like to include more than 3 references? —

  This is not required, however is it recommended.

• Include any additional reference information here (required) —

  Please include the same information as requested above in detail

• REFERENCE CHECK RELEASE CONFIRMATION —

  By confirming, you are authorizing the County to contact the references provided above for purposes of this RFP.

• COOPERATIVE PROCUREMENT —

  The County through the Department of Purchasing & Contracting may permit piggybacks to this contract from other city, county, local authority, agency, or board of education if the vendor will extend the same prices, terms, and conditions to the city. Piggybacking shall only be available where competition was used to secure the contract and only for a period of 12-months following entry, renewal or extension of the contract. This provision shall not apply to any contract where otherwise prohibited or mandated by state law.

• If awarded, agree to extend to other public procurement entities? (required)
• If so, please propose a percentage discount to be offered to DeKalb County if a piggyback is utilized. (required) —

  i.e., 0%, 3%, 10%, etc.

• RESPONDER AFFIDAVIT
• RESPONDER AFFIDAVIT (required) —

  Please download the below documents, complete and have notarized. Failure to complete, notarize and submit with the proposal will deem the responder non-responsive. An online notarization option will be provided for you when responding.

• SUBCONTRACTOR AFFIDAVIT (required) —

  Please download the below documents, complete and have notarized. These forms are applicable if a subcontractor will be utilized to fulfill the requirements of this contract. If these forms are applicable, it must be completed and submitted along with the proposal. Failure to submit these forms, if applicable, will result in the responder being deemed non-responsive. An online notarization option will be provided for you when responding.

• LSBE INFORMATION
• Please Confirm (required) —

  By confirming, I agree that I've reviewed the LSBE Information document in the ATTACHMENTS.

• My firm, as the prime bidder/proposer on this unit of work, is a certified: (required)
• If you are a Certified LSBE-DeKalb or MSA, please indicate below the percentage of that your firm will carry out directly. (required)
• If the prime bidder/proposer is a joint venture, please describe below the nature of the joint venture and level of work and percentage of participation to be provided by the LSBE-DeKalb or MSA joint venture firm. (required)
• List the LSBE-DeKalb or MSA subcontractors and/or firms (including suppliers) to be utilized in of this contract, if awarded. No changes can be made in the subcontractors listed below without the prior written approval of the County. Please attach a signed letter of intent from all certified LSBEs describing the work, materials, equipment or services to be performed and/or provided and the agreed upon percentage of work to be performed. A Letter of Intent form is attached hereto as “Exhibit B”.
• Name of LSBE Company (required)
• Address of LSBE Company (required)
• Phone Number of LSBE Company (required)
• LSBE Company Contact Person (required)
• Indicate certification status and attach proof of certification: (required)
• Description of services to be performed (required)
• Percentage of work to be performed (required)
• Would you like to include more than one (1) LSBE Company? (required)
• Include any additional reference information here. (required) —

  Please include the same information as requested above in detail, including:

  Name, address and phone number of LSBE Company, LSBE contact person, LSBE-DeKalb/MSA, Description of services to be performed, and Percentage of work to be performed.

• SUBCONTRACTOR AFFIDAVIT (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Did the Prime Contractor(s) attend a MANDATORY LSBE Meeting in person or via video conference within two-weeks of advertisement of the solicitation? (required)
• Please explain your "no" answer in detail. (required)
• GOOD FAITH EFFORTS
• Did you attend the MANDATORY LSBE Meeting? (required) —

  Prime Contractors shall attend a MANDATORY LSBE Meeting in person or via video conference within two-weeks of advertisement of the solicitation. If you attended, select yes. If not, select no and explain.

• Why were you unable to attend the Mandatory LSBE Meeting? (required)
• Will you be uploading a contact log? (required) —

  If yes, provide a contact log showing the company’s name, contact person, address, email and contact number (phone or fax) used to contact the proposed certified subcontractors, nature of work requested for quote, date of contact, the name and title of the person making the effort, response date and the percentage of work. If no, explain why.

• Please upload your Contact Log (required)
• If no, please explain below (required)
• Did you notify interested LSBEs at least 5 business days prior to submission of the bid or proposal? (required)
• Please upload proof of notification (required)
• If no, please explain below (required)
• Did you make efforts to divide work for LSBE subcontracting? (required) —

  Efforts made to divide the work for LSBE subcontracting areas likely to be successful and to identify portions of work available to LSBEs consistent with their availability. Include a list of divisions of work not subcontracted and the corresponding reasons for not including them. The ability or desire of a bidder/proposer to perform the contract work with its own organization does not relieve it of the responsibility to make good faith efforts on all scopes of work subject to subcontracting.

• Please upload evidence of efforts (required)
• If no, please explain below (required)
• Did you make efforts to assist potential LSBE subcontractors to meet bonding, insurance, or other governmental contracting requirements? (required) —

  Where feasible, facilitating the leasing of supplies or equipment when
  they are of such a specialized nature that the LSBE could not readily
  and economically obtain them in the marketplace.

• Please upload evidence of efforts (required)
• If no, please explain below (required)
• Did you communicate with DeKalb First Program Staff? (required) —

  Communication via email or phone with DeKalb First Program Staff seeking assistance in identifying available LSBEs. 

• If yes, provide DeKalb First Program Staff representative name and title, and date of contact. (required)
• If no, please explain below (required)
• LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR (required) —

  Please download the below documents, complete, and upload.

• Did you upload the signed letters of intent from all certified LSBEs above? (required) —

  For all contracts, a signed letter of intent from all certified LSBEs describing the work, materials, equipment or services to be performed or provided by the LSBE(s) and the agreed upon LSBE participation percentage shall be due with the bid or proposal documents.

• If no, please explain below (required)
• Did you perform any other actions, to include Mentor/Protégé commitment for solicitations $5M and above? (required)
• If yes, please specify below (required)
• If no, please explain below (required)
• BIDDER/PROPOSER STATEMENT OF COMPLIANCE (required) —

  Please download the below documents, complete and have notarized. Failure to complete, notarize and submit with the proposal will deem the responder non-responsive. An online notarization option will be provided for you when responding.

• Please upload any additional information as necessary
• Confirmation of LSBE Ordinance? (required) —

  Bidder confirms the LSBE ordinance (The DeKalb First – LSBE Ordinance), as well as review, understating and uploading of all supporting documentation? 

• LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR (required) —

  Please download the below documents, complete, and upload.

• FIRST SOURCE JOBS ORDINANCE —

  The DeKalb County First Source Jobs Ordinance requires contractors or beneficiaries entering into any type of agreement with the County, including purchase orders, regardless of what they may be called, for the procurement or disposal of supplies, services, construction projects, professional or consultant services, which is funded in whole or part with County funds or County administered funds in which the contractor is to receive $50,000 or more in County expenditures or committed expenditures and recipient of urban redevelopment action grants or community development block funds administered in the amount of $50,000 or more make a good faith effort to hire DeKalb County residents for at least 50% of jobs using the First Source Registry (candidate database). The work to be performed under this contract is subject to the provisions of the DeKalb County First Source Jobs Ordinance.

• Please complete and upload: D. First Source Jobs Ordinance Acknowledgement, and E. New Employee Tracking Form (required) —

  You may upload multiple files here.

• Confirmation of First Source Jobs Ordinance? (required) —

  Bidder confirms they have read the full WorkSource DeKalb information and agrees to comply with the provisions of the DeKalb County First Source Jobs Ordinance. 

• PUBLIC WORKS AND CONSTRUCTION FORMS
• PUBLIC WORKS CONSTRUCTION AFFIDAVIT AND OATH OF SUCCESSFUL RESPONDER (required) —

  Please download the below documents, complete and have notarized. Failure to complete, notarize and submit with the proposal will deem the responder non-responsive. An online notarization option will be provided for you when responding.

• CERTIFICATE OF CORPORATE RESPONDER (required) —

  Please download the below documents, complete, and upload.

• RESPONDER ACKNOWLEDGEMENT (required) —

  Responder acknowledges that this Proposal is valid for 150 days from and including the RFP opening date.

  Responder acknowledges that their Proposal exceeds the minimum requirements. Any deviation from minimum specifications must be explained, in detail, by the Responder as to how the Proposal does not meet the exact specifications.

  I, the authorized representative, acknowledge that I have read the RFP Document in its entirety and agree to conform to its every requirement. I further acknowledge that failure to prepare, submit, or execute this Proposal in the exact manner requested will be just cause to reject my entire Proposal. 

• RFP purpose? (required)
• How will you collect pricing? (required) —

  Select Electronic Pricing Table for auto-tabulation

• Will this RFP allow for subcontractors? (required)
• Will the DeKalb First LSBE Ordinance apply? (required)
• Will First Source Jobs Ordinance apply? (required) —

  Select yes if budgeted amount is over $50,000

• Funding Type? (required)