Architectural and Engineering Services Seminole County Indoor Sports Complex

Architectural and Engineering Services for Indoor Sports Complex

The Seminole County Board of County Commissioners is soliciting proposals from qualified architectural and engineering firms to provide comprehensive professional services for the planning, design, permitting, and construction administration of a new Indoor Sports Complex.

The project is envisioned as a multi-use indoor sports and event facility capable of supporting athletic tournaments, community programming, large-scale gatherings, and simultaneous event operations. The facility is anticipated to include indoor court and event hall spaces, outdoor beach volleyball courts, spectator and public support areas, administrative and operations spaces, food service and concession components, site parking and circulation improvements, utilities, landscaping, wayfinding signage, and related site infrastructure.

Project Details

• Reference ID: PS-7224-26/NBM
• Department: Administrative Services - Purchasing & Contracts
• Department Head: Robert T. Bradley (Purchasing and Contracts Manager)

Important Dates

• Questions Due: 2026-06-07T21:00:00.000Z
• Pre-Proposal Meeting: 2026-05-22T14:30:00.000Z — Justice James E. C. Perry Annex 2nd Floor Training Room 101 Eslinger Way Sanford, FL 32773

Evaluation Criteria

• Qualifications of Proposed Team (30 pts) —
  1. 1. Provide qualifications and experience for staff proposed for this project, such as licenses and/or certifications. Resumes of key individuals may be included to demonstrate the skills necessary to complete this project.
     2. Identify and provide qualifications and experience of sub-consultants, relevant to this project. It is preferred for the sub-consultant to have worked with the prime consultant on previous projects and demonstrated their ability to be part of the design team.
     3. Provide an Organizational Chart depicting the team for this project to include roles and responsibilities in relation to the scope of this project. The organizational chart should include the location of each staff member that is proposed.
• Project Understanding/Project Approach (30 pts) —
  1. 1. The content and form of the Proposal shall present a clear, comprehensive, and well-documented representation, demonstrating understanding and commitment of how the Proposer intends to implement and fulfill the requirements of the scope of the project. Delineate the firm’s understanding of the project including special considerations and technical aspects of the project.

  Provide a description of how the Project team can coordinate and expedite the design process, permitting process, utility and agency coordination, and work by sub-Consultants to ensure quality control under an accelerated schedule using project planning methodology. The Proposer shall describe steps to plan, administer, coordinate and complete all requirements of a design project with emphasis on design quality control and construction quality assurance and efficient

• Similar Work Experience (35 pts) —
  1. 1. Provide a list of similar projects, for which services have been successfully completed within the past five [5] years which most closely match the scope of work within this project. List must include a brief description of the project, contact person, address, telephone number, e-mail addresses. The County intends to conduct reference checks of those clients. These checks will be designed to validate the company’s performance, ascertain the difference (if any) between expectations and delivery, and determine overall satisfaction with the company’s services.
     2. Provide a maximum of four [4] verifiable references for similar services provided within the last five [5] years on the form provided in Part 3 of the solicitation package. The contact person(s) listed as a reference shall be someone who has personal knowledge of the Proposer’s performance during the referenced project. Contact person(s) must have been informed that they are being used as a reference and that the County may be calling them on a valid phone number as provided. More than one [1] person can be listed, but all must have knowledge of the project. DO NOT list principals or officers who will not be able to answer specific questions regarding the project. The reference shall be the owner or a representative of the owner. An owner’s representative is defined as a firm or individual hired by the owner to oversee design or construction oversight services performed by the prime Consultant. Consultants or Contractors who provided services under project (contract) shall not be accepted as references unless they were hired as the owner’s representative for the referenced project (contract).
• Location of the Firm (5 pts)

Submission Requirements

• TYPE OF BUSINESS (required)
• LEGAL ENTITY NAME (required) —

  Type Proposer's legal entity name here. This name will be verified against the Secretary of State website.

• FEDERAL EMPLOYER ID NUMBER (FEIN) (required)
• INCORPORATED IN THE STATE OF _______________. (required) —

  Ex.) Florida

• LIST OF PRINCIPALS (required)
• UPLOAD EVIDENCE OF AUTHORITY TO DO BUSINESS IN THE STATE OF FLORIDA. (required) —

  Acceptable form of evidence includes Secretary of State download, or Certificate of Status.

• PROPOSAL CONTENT (required) —

  WARNING: DO NOT UPLOAD CONFIDENTIAL INFORMATION HERE.

  Please note that the Proposal Content shall not exceed twenty-eight (28) pages and must use be submitted on 8 ½” x 11” size sheets, with a font no smaller than 10 pt with one (1) inch borders. Failure to comply with the stated maximum page count for each submittal section may cause disqualification of your submittal for further consideration.

  1. Letter of Transmittal: This letter will summarize in a brief and concise manner, the Proposer's understanding of the scope of work and make a positive commitment to perform the work in a timely manner. The letter should name all of the persons authorized to make representations for the Proposer, including the titles, addresses and telephone numbers of such persons. An authorized agent of the Proposer must sign the Letter of Transmittal indicating the agent’s title or authority. This letter should also serve as acknowledgement by the Proposer that the contents of the submittal are true and accurate, and that the requirements of this PS can be met, including but not limited to, insurance, bonding and licensing requirements. Further, the Proposer acknowledges their intent to execute an Agreement with the COUNTY.
  2. QUALIFICATIONS OF PROPOSED TEAM: (Three [3] single-sided pages maximum):
     1. Provide qualifications and experience for staff proposed for this project, such as licenses and/or certifications. Resumes of key individuals may be included to demonstrate the skills necessary to complete this project.
     2. Identify and provide qualifications and experience of sub-consultants, relevant to this project. It is preferred for the sub-consultant to have worked with the prime consultant on previous projects and demonstrated their ability to be part of the design team.
     3. Provide an Organizational Chart depicting the team for this project to include roles and responsibilities in relation to the scope of this project. The organizational chart should include the location of each staff member that is proposed.
  3. PROJECT APPROACH /UNDERSTANDING: (Three [3] single-sided pages maximum):
     1. The content and form of the Proposal shall present a clear, comprehensive, and well-documented representation, demonstrating understanding and commitment of how the Proposer intends to implement and fulfill the requirements of the scope of the project. Delineate the firm’s understanding of the project including special considerations and technical aspects of the project.
     2. Provide a description of how the Project team can coordinate and expedite the design process, permitting process, utility and agency coordination, and work by sub-Consultants to ensure quality control under an accelerated schedule using project planning methodology. The Proposer shall describe steps to plan, administer, coordinate and complete all requirements of a design project with emphasis on design quality control and construction quality assurance and efficient implementation.
  4. SIMILAR PROJECT EXPERIENCE: (Four [4] single-sided page maximum):
     1. Provide a list of similar projects, for which services have been successfully completed within the past five [5] years which most closely match the scope of work within this project. List must include a brief description of the project, contact person, address, telephone number, e-mail addresses. The County intends to conduct reference checks of those clients. These checks will be designed to validate the company’s performance, ascertain the difference (if any) between expectations and delivery, and determine overall satisfaction with the company’s services.
     2. Provide a maximum of four [4] verifiable references for similar services provided within the last five [5] years on the form provided in Part 3 of the solicitation package. The contact person(s) listed as a reference shall be someone who has personal knowledge of the Proposer’s performance during the referenced project. Contact person(s) must have been informed that they are being used as a reference and that the County may be calling them on a valid phone number as provided. More than one [1] person can be listed, but all must have knowledge of the project. DO NOT list principals or officers who will not be able to answer specific questions regarding the project. The reference shall be the owner or a representative of the owner. An owner’s representative is defined as a firm or individual hired by the owner to oversee design or construction oversight services performed by the prime Consultant. Consultants or Contractors who provided services under project (contract) shall not be accepted as references unless they were hired as the owner’s representative for the referenced project (contract).
• LOCATION (required) —

  Provide the location of the firm’s office that will support the activities under this Agreement. Regional firms whose physical address is located within the Counties of Brevard, Lake, Orange, Osceola, Seminole, and Volusia will receive five (5) points. Firms located within the state of Florida will receive 2 points.

• LICENSE SANCTIONS (required) —

  Regulatory/license agency sanctions within the past 5 years.

  (If Proposer prefers to upload a file, upload in next question and enter "see file upload" in this field)

• LICENSE SANCTIONS —

  Regulatory/license agency sanctions within the past 5 years.

   

• CONFLICT OF INTEREST STATEMENT (required) —

  I certify that I am an authorized representative (the Affiant) of my company (the Entity submitting this response) to sign and submit this statement on my company's behalf.

  My company is submitting an Expression of Interest for the Seminole County project described as Architectural and Engineering Services Seminole County Indoor Sports Complex.

  The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his/her own knowledge.

  The Affiant states that only one submittal for the above project is being submitted and that the above-named entity has no financial interest in any other entities submitting proposals for the same project.

  Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity's submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of the Agreement for this project.

  Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participating in contract lettings by any local, state, or federal agency.

  Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

  The Affiant certifies that no member of the entity's ownership, management, or staff has a vested interest in any aspect of or Department of Seminole County.

  The Affiant certifies that no member of the entity's ownership or management is presently applying for an employee position or actively seeking an elected position with Seminole County.

  The Affiant certifies that no member of the entity’s ownership or management is currently serving as a member of any Seminole County advisory board(s) or committee(s), or alternatively, state the individual(s) name(s), who is a member of the above-named entity’s ownership or management, and is currently serving as a member, and on which Seminole County advisory board(s) or committee(s) they are currently serving as a member, in the following question.

• CONFLICT OF INTEREST STATEMENT CONT... (required) —
  1. Enter the name(s) of the individual(s) who is serving on a Seminole County advisory board(s) or committee(s).
  2. Enter the Seminole County advisory board(s) or committee(s) that the individual(s) is serving as a member.
  • If this is not applicable, type "N/A."
• COMPLIANCE WITH THE PUBLIC RECORDS LAW (required) —

  Seminole County shall comply with the Public Records Law as provided by Chapter 119, Florida Statutes, and all applicable amendments. Applicants must invoke the exemptions to disclosure provided by law in the response to the solicitation and must identify the data or other materials to be protected by separate envelope, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a response authorizes release of your firm’s credit data to Seminole County.

  If the company submits information exempt from public disclosure, the company must identify with specificity which pages/paragraphs of their submittal/proposal package are exempt from the Public Records Act, identifying the specific exemption section that applies to each. The protected information must be submitted to the County in a separate envelope marked “EXEMPT FROM PUBLIC RECORDS LAW”. Failure to identify protected material via a separately marked envelopment will cause the County to release this information in accordance with the Public records Law despite any markings on individual pages of your submittal/proposal.

  1. CONTRACTOR acknowledges COUNTY’s obligations under Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statues, to release public records to members of the public upon request. CONTRACTOR acknowledges that COUNTY is required to comply with Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statutes, in the handling of the materials created under this Agreement and that said statute controls over the terms of this Agreement.
  2. CONTRACTOR specifically acknowledges its obligations to comply with Section 119.0701, Florida Statutes, with regard to public records, and shall:
     1. keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the services required under this Agreement;
     2. provide the public with access to public records on the same terms and conditions that COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law;
     3. ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and;
     4. meet all requirements for retaining public records and transfer, at no cost to the COUNTY, all public records in possession of CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to COUNTY in a format that is compatible with the information technology system of COUNTY.
  3. Failure to comply with this Section shall be deemed a material breach of this Agreement for which COUNTY may terminate this Agreement immediately upon written notice to CONTRACTOR.

  By submitting a response to this solicitation, the company agrees to defend the County in the event it is forced to litigate the public records status of the company’s documents.

• CONFIDENTAL FILE(S) —

  In compliance with Chapter 119, Florida Statutes, if Proposer must include confidential information that qualifies as “EXEMPT FROM PUBLIC RECORDS LAW" as part of their response to this RFP, it shall be uploaded here.

  If the company submits information exempt from public disclosure, the company must identify why the information is exempt from the Public Records Act, identifying the specific exemption section that applies to each.

• WORKERS’ COMPENSATION COMPLIANCE CERTIFICATION (required) —

  Chapter 440, Florida Statutes establishes a workers’ compensation system designed to assure the quick and efficient delivery of disability and medical benefits to an injured worker and to facilitate the worker’s return to gainful employment at a reasonable cost to the employer. It is the policy of Seminole County to do business only with those entities which are fully compliant with Chapter 440, including all reporting and premium payment requirements.

  To comply with this requirement, the undersigned hereby certifies that:

• WORKERS’ COMPENSATION COMPLIANCE CERTIFICATION CONT... (required) —

  If the undersigned is exempt from the provisions of Chapter 440, Florida Statutes, state the reasons here. If this is not applicable, type "N/A."

• W9 FORM (required) —

  Please upload your current W9 form here

• DRUG-FREE WORKPLACE FORM (required) —

  The undersigned vendor in accordance with Section 287.087, Florida Statutes, hereby certifies that their Company (entity submitting this response) does:

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the statement specified in subsection (1).
  4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will propose by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
  5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

  As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

• AMERICANS WITH DISABILITIES ACT AFFIDAVIT (required) —

  The undersigned CONTRACTOR/CONSULTANT swears that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the COUNTY.

  The CONTRACTOR/CONSULTANT will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The CONTRACTOR/CONSULTANT agrees to comply with the rules, regulations and relevant orders issued pursuant to the Americans with Disabilities Act (ADA), 42 USC s. 12101 et seq. It is understood that in no event shall the COUNTY be held liable for the actions or omissions of the CONTRACTOR/CONSULTANT or any other party or parties to the Agreement for failure to comply with the ADA. The CONTRACTOR/CONSULTANT agrees to hold harmless and indemnify the COUNTY, its agents, officers, or employees from any and all claims, demands, debts, liabilities or causes of action of every kind or character, whether in law or equity, resulting from the CONTRACTOR/CONSULTANT’s acts or omissions in connection with the ADA.

• Foreign Country of Concern Attestation (required) —

  Per section 287.138, Florida Statutes, Seminole County is prohibited from accepting bids, proposals, replies, or from entering into contract with any entity that is owned or controlled by a government of a Foreign Country of Concern or that is organized under or has its principal place of business in a Foreign Country of Concern.  This prohibition also extends to renewals of existing contracts.  In compliance with section 287.138, all vendors must attest to the following:

  1. CONSULTANT/CONTRACTOR is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in its entity.  Foreign Country of Concern include the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolás Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern.

  Under the penalties of perjury, I declare that I have read the foregoing Foreign Country of Concern Attestation and that the facts stated in it are true to the best of my knowledge and belief.

• INSURANCE CONFIRMATION (for the Insurance Agency to complete) (required) —

  Proposer shall have their Insurance Agency complete this form. Once completed, Proposer shall submit it here.

• E-VERIFY FORM (required) —

  Please download the below documents, complete, and upload.

• SIMILAR PROJECT EXPERIENCE - REFERENCES (required) —

  Please download the below document, complete, and submit here.

• SIMILAR PROJECT EXPERIENCE - REFERENCES (required) —

  Please download the below document, complete, and submit here.

• SIMILAR PROJECT EXPERIENCE - REFERENCES (required) —

  Please download the below document, complete, and submit here.

• CERTIFICATION (required) —

  Pursuant to and in compliance with the Request for Professional Services, the undersigned Proposer agrees to perform the Work in strict conformity with Contract Documents, including any and all addenda, on file for the rates hereinafter set forth. The undersigned Proposer declares that the only persons/parties interested in this proposal as principals are those named herein; that this proposal is made without collusion with any person, firm or corporation; and proposes and agrees that, if the proposal is accepted, Proposer will execute an Agreement with the COUNTY and will furnish Insurance Certificates.

• Affidavit of Non-Coercion for Labor and Services (required) —

  As required by section 787.06, Florida Statutes, nongovernmental organizations must attest that they do not use coercion for its labor and services.  Therefore, pursuant to law, I attest to the following:

  1. I, as an officer or representative of a nongovernmental entity, attest under penalty of perjury that my company or organization does not use coercion for labor or services.
  2. The term “coercion” as used in subsection A above includes using or threatening to use physical force against any person; restraining or isolating any person without lawful authority and against their will; using or lending credit methods to establish a debt with labor or services as security, without applying the value of such labor or services towards the debt; destroying, concealing, or withholding identification or immigration documents; causing financial harm or threatening to do so; enticing or luring any person through fraud; and providing controlled substances for the purposes of exploitations. 
  3. This affidavit is provided to Seminole County in compliance with the requirements set forth in section 787.06, Florida Statutes, concerning contracts executed, renewed, or extended between a governmental entity and a nongovernmental entity.

  I declare that I have read the foregoing Affidavit of Non-Coercion for Labor and Services and that the facts stated in it are true to the best of my knowledge and belief.

• Human Trafficking Affidavit (required) —

  Please download the below documents, complete, and upload.

• Is this a single or multi-award RFP? (required)
• SIMILAR PROJECT EXPERIENCE - REFERENCES (required) —

  Proposer shall provide references with similar project experience within the past how many years?

• Pre-Proposal Conference (required)
• Is this Project FEMA Funded? (required)
• Are Maintenance Services Involved? (required) —

  (If yes, this will import the Additional Terms and Conditions for Maintenance Services)