Active SLED Opportunity · FLORIDA · GAINESVILLE REGIONAL UTILITIES
AI Summary
Gainesville Regional Utilities seeks a licensed armored car service for secure daily cash pickups and same-day bank delivery by 1:30 p.m. Services include change deliveries, emergency pickups, and furnishing deposit supplies. Minimum three years experience and Florida licensing required. Contract term is one year with renewals.
Gainesville Regional Utilities (GRU) is seeking a licensed, experienced armored courier partner to safeguard daily deposits and ensure same-day bank credit by 1:30 p.m. The Awardee will pick up sealed containers (cash, coins, checks, money orders, and related instruments) from GRU locations and deliver them in the condition received to GRU’s designated bank. The scope includes furnishing clear deposit bags, seals, manifests, and security envelopes at no charge, as well as supporting scheduled returns if deposits aren’t ready at the initial arrival time.
Beyond routine pickups, GRU values partners who can reliably handle change deliveries from the bank (typical requests around $1,000) and special/emergency pickups, including weekend service when needed. Interested vendors should bring at least three years of comparable service experience, hold the required State of Florida/Occupational License, and be prepared to document capability through references and an equipment list. Pickup schedules are shared via written request for security purposes, and additional GRU locations may be added during the term—offering qualified providers a stable, well-defined engagement with clear performance expectations.
Gainesville Regional Utilities, known as GRU, is a multi-service utility owned by the City of Gainesville. We are the 5th largest municipal electric utility in Florida.
Our combined services make us the most comprehensive utility service provider in the state. We serve approximately 100,000 retail and wholesale customers in Gainesville and surrounding areas, offering:
Gainesville Regional Utilities (GRU) seeks a licensed Armored Car Service to:
Pick up sealed containers (cash, coins, checks, money orders, notes/other instruments) from GRU representatives; and
Deliver to GRU’s designated bank no later than 1:30 p.m. the same business day in the condition received, ensuring same-day credit to GRU.
Service includes furnishing deposit supplies, returning for pickups if deposits aren’t ready at the scheduled time, supporting “change” deliveries from the bank to GRU locations upon request, and providing special/emergency pickups when needed.
Locations: Primary pickup at Gainesville Regional Utilities (additional GRU locations may be added during the contract term).
Service Area
The pickup and delivery locations are within an approximate 15-mile roundtrip radius. This mileage estimate is provided for general reference purposes only and may vary slightly based on routing, traffic conditions, or operational needs. The CONTRACTOR shall ensure the ability to perform all required pickups and deliveries within this service area as directed by Gainesville Regional Utilities (GRU).
Key Service Requirements
Bank Delivery & Credit: Deliver all pickups to the designated bank by 1:30 p.m. for same-day deposit and credit to GRU.
Timing Is of the Essence: If the armored car arrives early and deposits are not ready, the carrier must return at the specified time to retrieve deposits that day.
Adjusted Damages for Late Credit: If same-day credit is not achieved for any items picked up that day, GRU will deduct an amount calculated using the Federal Prime Interest Rate applied to the total of uncredited items per day until credited. Deductions appear on the invoice for the month in which the late deposit occurred (or the following month if already paid). This is not a penalty but adjusted damages.
Change Deliveries: Upon GRU’s written request, Awardee will pick up currency/coin change from the designated bank and deliver to the specified GRU location.
Requests completed by 11:00 a.m. → next business day delivery.
Requests after 11:00 a.m. → second business day delivery.
Typical amount = $1,000 (may vary).
Price this service separately on the Bid Response Page.
Special/Emergency Pickups: During declared emergencies/disasters, Awardee shall support additional delivery services as requested by GRU and will be compensated at the Special Pickup price (also applies to Saturday/Sunday pickups if needed).
Holidays Observed
Supplies & Materials
Monthly: Deliver required bags to the GRU representative at the beginning of each month.
All other supplies: Provide as needed.
Failure to supply within two (2) weeks: GRU may procure elsewhere and deduct GRU’s cost from the current (or next) month’s invoice.
Security & Personnel Controls
Employee Roster: At award start, provide a list of all employees eligible to handle GRU pickups, including photographs and required identification data; maintain accuracy throughout the term and notify GRU immediately of changes.
GRU will designate which Awardee employees are authorized for service.
Awardee is liable for losses attributable to individuals removed from the Awardee’s employee list without proper notification to GRU.
Compliance
Awardee must, at its own expense, obtain and maintain all necessary licenses and permits, and comply with all Federal, State, County, and City laws and regulations throughout the contract term.
Security and Operational Coordination
For security and operational integrity reasons, Gainesville Regional Utilities (GRU) is intentionally omitting from this RFQ detailed pickup and delivery instructions—including but not limited to specific locations, schedules/scheduling information, access procedures, or procedural instructions. Prior to contract execution, Gainesville Regional Utilities (GRU) will review and confirm with the selected vendor all operational requirements and logistics. This review will ensure that the vendor fully understands and can perform all required services in compliance with GRU’s security protocols and operational standards.
Term & Renewals
The term of this Contract shall commence on the execution date and terminate one (1) year from the date of execution.
Upon mutual written agreement between the Parties, this Contract may be renewed for up to four (4) additional one-year periods.
Beyond the extensions described above, this Contract may be extended for an additional six (6) months to allow for completion of a new solicitation.
Pricing
Award Basis
Award intended to the lowest responsive, responsible Bidder for the total (base + listed alternates), or otherwise in GRU’s best interest.
GRU may reject any/all bids, waive irregularities, accept minor informalities, and negotiate clarifications.
GRU may make multiple or split awards if advantageous, unless otherwise stated.
Minimum Qualifications
Bidders must:
Have 3 years or greater continuous experience performing similar armored courier services (proof required with bid).
Hold a valid State of Florida license and/or Occupational License authorizing armored car services (copy required with bid).
Required Submittals
Include with the bid:
Licensing: Copy of Florida State and/or Occupational License evidencing authorization to provide armored car services.
References: At least three (3) client references (within the last 3 years) for similar services, including contact name, phone, and email.
Equipment List: Inventory of vehicles/equipment to perform the work, with capabilities and relevant technical data sufficient for GRU to determine suitability.
Pricing Lines
Base Pickup/Delivery to bank (same-day credit by 1:30 p.m.).
Change Delivery Service (per request/delivery as specified above).
Special Pickup (including weekends and emergencies/disasters).
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Provide Proof of Three Years of Comparable Service Experience
Provide State of Florida/Occupational License
At least three (3) client references (within the last 3 years) for similar services, including contact name, phone, and email.
Inventory of vehicles/equipment to perform the work, with capabilities and relevant technical data sufficient for GRU to determine suitability.
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SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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