Arsenic Treatment System

The City of Cottonwood is soliciting sealed proposals for Arsenic Treatment System from an experienced individual/firm with direct experience in these services. Sealed offers for the service specified will be received by the City of Cottonwood, Purchasing Division via the City’s eProcurement Portal at: https://procurement.opengov.com/portal/cottonwoodaz . Late submittals or unsigned submittals will not be considered under any circumstances. Additional instructions for preparing your offer are provided in the Information and Instructions to Offerors.

Solicitation documents are available to download upon registering as a vendor and following the project via the City's eProcurement Portal.

Background

The City of Cottonwood was established in the 1870's as an agricultural community and incorporated in 1960. The City is located within Yavapai County with a population of 12,296 (2022) and encompasses 27.4 square miles (17,576 acres) within its corporate boundaries.

Project Details

• Reference ID: FY27-UT-01
• Department: Utilities
• Department Head: Tom Whitmer (Utilities Director)

Important Dates

• Questions Due: 2026-07-31T17:00:00.000Z
• Answers Posted By: 2026-08-05T18:00:32.564Z
• Pre-Proposal Meeting: 2026-07-27T16:30:00.000Z — 111 North Main Street Conference Room

Evaluation Criteria

• Systems meet or exceed RFP requirements (50 pts)
• Lifecycle costs (50 pts)
• Offeror qualifications and experience (20 pts)
• Technical and system reliability (20 pts)
• Operational simplicity and maintainability (20 pts)
• Warranty and support services (20 pts)
• Delivery Schedule (10 pts)
• References and past performances (10 pts)

Submission Requirements

• Offer Confirmation (required) —

  Offer Acceptance Period. All offers shall remain open for ninety (90) days after the day of the opening of offers, but the City may, at its sole discretion, release any Offeror and return the security (as applicable) prior to that date. No Offeror may withdraw his/her offer during this period without written permission from the City. Should any Offeror refuse to enter into a contract, under the terms and conditions of the RFP, City may retain the security (as applicable), not as a penalty, but as liquidated damages.

• Offeror's acceptance of Terms and Conditions (required) —

  Please confirm that you have read and accepted all terms and conditions in the RFP document.

• OFFEROR INFORMATION WITH SUBCONTRACTORS (required) —

  Please download the below documents, complete, and upload.

• Please upload your COMPLETE narrative proposal here. (required)
• Cost Proposal (required) —

  Please download the below documents, complete, and upload.

• Schedule Proposal (required) —

  Please download the below documents, complete, and upload.

• Certificate of Insurability (required) —

  I hereby certify that as an Offeror to the City of Cottonwood (City) for Solicitation No. FY27-UT-01, I am fully aware of the insurance requirements contained in the Agreement and by the submission of this proposal. I hereby assure City that I am able to produce the insurance coverage required should I be selected to be awarded the Agreement.

  Should I be awarded the Agreement by the City and then become unable to produce the insurance coverage specified within ten (10) days, I am fully aware and understand that this shall constitute a material breach of this Agreement and shall be subject to penalties up to and including termination of the Agreement at the sole discretion of the City. I also understand am fully aware that I may not be considered for further projects by City. 

• IMMIGRATION WARRANTY (required) —

  Please download the below documents, complete, and upload.

• NON-COLLUSION AFFIDAVIT (NOTARIZED) SELECT ONE OR THE OTHER (required) —

  Please download the below documents, complete with Notary, and upload.

• DISCLOSURE OF RESPONSIBILITY STATEMENT (NOTARIZED) (required) —

  Please download the below documents, complete with Notary, and upload.

• Project Description (required) —

  Please provide a brief project description. A few sentences of pagraph.

• Project Funding Source(s) (required) —

  Please mark all that apply

• Do you require separate Technical and Cost Proposals? (required) —

  Answer YES if you would like to evaluate Technical and Cost proposals separately.

  Answer NO if you would like to receive and unseal Technical Cost information simultenously.

• Contract or Purchase Order? (required) —

  Will this solicitation result in a Contract or a Purchase Order only?

• Expected Contract Start Date (required) —

  Expected date of the Council meeting that the Contract will be going to

• The term of this contract is (required)
• Renewals (required)
• Type of solicitation (required)
• Is this a Construction Project? (required)
• Construction Project Estimated Cost (required)