Active SLED Opportunity · MISSOURI · CITY OF FLORISSANT
AI Summary
The City of Florissant seeks bids for the supply of Bulk Hot Mix Asphalt for 2026-2027 road maintenance and resurfacing. Vendors must meet DOT specs and provide various HMA grades. Evaluation includes cost, plant proximity, quality control, and capacity. Submission requires detailed documentation and compliance with city requirements.
The City of Florissant is seeking competitive proposals from qualified vendors for the supply (plant pick-up) of Bulk Hot Mix Asphalt (HMA) for our upcoming fiscal year road maintenance, resurfacing, and patching operations.
Our goal is to secure a reliable supply of high-quality asphalt that meets strict state and local DOT specifications, ensuring the longevity and safety of our municipal roadway network.
The City of Florissant has determined that it would be in the best interest to continue to make major repairs to the City's street system. This solicitation is based on historical purchases for asphalt materials and projected needs for 2026-2027. The successful proposer will be required to supply various grades of HMA (including surface course and binder course mixes) on an as-needed basis.
Total cost per ton for specified mixes, including any applicable high-volume discounts or escalators.
Distance/travel time from the production plant to the City of Florissant borders.
Demonstration of strict adherence to DOT mix designs, QA/QC program robustness, and history of material consistency.
Available daily output tonnage, turnaround times at the scale house, and extended/weekend hour flexibility. Furthermore, proposers must identify backup plant locations and their respective transit times to guarantee uninterrupted supply during primary plant breakdowns or scheduled maintenance.
Please Upload your COMPLETE Proposal here.
Did you read through and confirm that you met all of the proposal requirements including the sections:
Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
Please upload your Certificate(s) of Insurance (WITHOUT ENDORSEMENTS) listing the City of Florissant as additional insured.
When the Vendors selected are to furnish materials to the City Public Works Complex or other location within the City, it will be necessary for the Vendor of furnish certification of adequate insurance coverage.
When the City of Florissant is placed in an emergency situation (i.e., tornado, earth quake, airliner disaster, etc.), the City will expect the awarded supplier of this bid to provide materials and supplies up to a 10% excess of the bid quantities as may be required by the City to handle the emergency. This requirement may require the winning bidder to carry additional inventory at their store or warehouse to be able to make deliveries or allow pick up within 2 hours’ notice from the City.
The City will pay the supplier, at bid prices, for goods and/or services obtained by authorized City employees from the supplier during the emergency. The City will furnish names of persons authorized to sign for materials.
The Supplier agrees to release the materials to authorized City employees during the emergency, only after the Mayor or the Emergency Preparedness Director declares an emergency. Supplier may receive word of the emergency via telephone or letter from either of the above officials.
The Supplier also agrees to give the City priority in the sales of materials needed during the emergency, and to accept payment for them at a reasonable time after City payment services have been re-established. Requests for earlier payment will be honored if the situation permits.
The Supplier’s order form or sales slip, signed by a person authorized as cited above, will serve as the record of purchase on which the City will base payments.
Physical address of the plant(s) servicing this contract and estimated haul times to our maintenance yard.
Copies of current DOT plant certifications, approved mix designs (Surface and Binder), and a brief overview of your testing frequency.
Maximum daily production capacity (tons/hour) and a description of your staging/scale house process to minimize truck turnaround times.
If it is deemed to be in the best interest of the City, the City reserves the right to split the bid award between vendors.
The bidder hereby proposes to furnish all materials on the completed line items in the bid pricing table for the unit cost amounts shown on the completed line items in the bid pricing table.
In submitting this bid, the bidder understands and acknowledges that the right is reserved by the City of Florissant to reject any and all bids. If written notice of acceptance of this bid is received within forty-five (45) days after the opening of the bids, the bidder agrees to execute and deliver an agreement in the prescribed form within ten days after such agreement is presented.
Please enter the Authorized Representative's name and contact information here:
Please provide the name and title of the person who will sign the contract for your organization in the event you are awarded the bid. Should appear as you would like on the contract.
The bidder hereby offers to furnish and deliver the articles or services as specified at the terms stated and in strict accordance with the specifications, instruction, and general conditions of bidding which have been read and understood and all of which are made a part of this order.
Please confirm:
Your confirmation below indicates that you, the Bidder, have exhausted every effort to file a bid/quotation using American made products to fulfill the requirements of the bid and have done so whenever the quality and price are comparable with other Non-American made goods.
Please confirm here:
Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person or firm, or corporation making a bid for the same items, and is in all respects fair without outside control, collusion, fraud or otherwise illegal action.
By checking that you confirm you agree no outside control, collusion, fraud or otherwise illegal action has transpired.
All Bidders must submit a minimum of three references.
Example of information to be filled in :
Name of Company 1:
Contact Information 1:
Name of Company 2:
Contact Information 2:
Name of Company 3:
Contact Information 3:
Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.
Each bid must be accompanied by a deposit of not less than 5% of the amount of the bid. The deposit shall consist of a certified check, cashier's check or a bid bond, payable to the City of Florissant or your bid will be rejected.
Please indicate which form you will submit, Bid Bond, Certified checks or Cashier's Check
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of not less than 5%, payable toCity of Florissant, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.
Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanMonday, June 15, 2026 addressed to:
City of Florissant
Melanie Bringer
955 Rue St Francois
Florissant,MO63031
Please have the Bidder Name, Contract Title ("Asphalt Materials 2026"), and Contract Number ("25-0254-PW") listed clearly on the outside of the envelope.
A performance bond in an amount equivalent to 100% of the contract price must be furnished and executed by the successful bidder.
Please confirm you understand this statement
Will this solicitation require a bid security?
Would you like to have bidders respond to an electronic pricing table through ProcureNow?
Some examples of of when to say "yes":
If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.
Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?
Will the vendor need to provide references?
What will be the initial term of this contract?
Example: one year
Please enter the initial timeframe of the contract.
Example: December 1, 2021 through November 30, 2022
Please indicate how many options to renewal
Example: two (2)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.