Active SLED Opportunity · SOUTH CAROLINA · CITY OF ROCK HILL
AI Summary
The City of Rock Hill, SC seeks bids for asphalt paving services at two locations including grading and paving. Requires SC General Contractor's License with Asphalt or Concrete Paving certification. Bids due May 7, 2026, with mandatory pre-bid meeting on April 23, 2026.
The City of Rock Hill, South Carolina ("City") is seeking competitive bids from qualified companies to provide the City with all labor, materials, and equipment necessary for paving various course locations as listed in this solicitation.
Site 1
Emmett Scott Recreation Center - Basketball / Tennis Courts
Address: 801 Crawford Road, Rock Hill, South Carolina 29730
Project includes, but is not limited to, light to minimal grading and asphalt
Site 2
Rock Hill Criterium Course
Address: 1307 Riverwalk Parkway, Rock Hill, South Carolina 29732
Project includes, but is not limited to, removing old asphalt, bad dirt, and stone, then adding new stone and new asphalt.
Electronic submissions will be received by the Procurement Division of the City of Rock Hill, South Carolina via the City's eProcurement Portal up to but not later than the published date and time. The eProcurement Portal clock is the official timekeeper for determining all deadline dates and times. Without exception, responses will not be accepted after the submission deadline, regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.
The Company agrees that the Company shall keep and maintain general automobile liability insurance for $1,000,000 per occurrence for each vehicle and $1,000,000 in aggregate for all vehicles that the Company brings onto City property or uses in any manner in the provision of services, including transportation to and from the site(s) where the services are rendered. The Company further agrees that the Company shall maintain general liability insurance for at least $2,000,000 per incident/occurrences and $2,000,000 in aggregate for all incidents/occurrence during the policy period, and the Company agrees that the Company shall maintain Workers' Compensation Insurance on all the Company’s employees. In no event shall the Company serve as a self-insurer for Workers' Compensation Insurance.
The Company also agrees that the Company shall provide, in a form acceptable to the City, certificates of Workers' Compensation Insurance, Automobile Liability Insurance, and General Liability Insurance. Coverages must be maintained throughout the life of the contract, including any applicable warranty period.
The Bidder certifies that it will comply with South Carolina Code of Laws Sections 8-14-10 through 8-4-90 (as amended) titled, “Unauthorized Aliens and Public Employment,” and agrees to provide to the City any documentation required to establish, as applicable, (i) the inapplicability of such laws to the Bidder, its subcontractor(s) and its sub-subcontractor(s); and (ii) the compliance with these laws by the Bidder, its subcontractors, and its sub-subcontractors. Illegal Immigration Reform Act Compliance :
A mandatory pre-bid meeting will be held at 10:00 am on Thursday, April 23, 2026 at the following location:
Emmett Scott Recreation Center* 801 Crawford Road Rock Hill, SC 29730
*Please meet in the parking lot near the basketball/tennis courts. This is on the right side of the main building and towards the back of the lot.
Inspection, questions, and work review will take place at this time. Only those companies with representatives in attendance will be allowed to submit a bid. Companies must be present during the entire meeting to submit. Measurements may be taken at this meeting.
A non-mandatory pre-bid meeting will be held at 10:00 am on Thursday, April 23, 2026 at the
Emmett Scott Recreation Center*
801 Crawford Road
Rock Hill, SC 29730.
Inspection, questions, and work review will take place at this time. It is highly encouraged that companies attend the pre-bid meeting.
The Contractor shall indemnify and hold harmless the City from and against all liability, loss, damages, or injury, and all costs and expenses (including attorneys’ fees and costs of any suit related thereto), suffered or incurred by the City, to the extent arising from Contractor’s or its subcontractors’ (i) negligent performance of the Work under the Final Contract; (ii) intentional misconduct, negligent acts, or omissions during the performance of the Work; and (iii) breach of any term, covenant, representation, or warranty of the Final Contract.
All bids will be public information, per FOIA guidelines.
There will be no pre-bid meeting for this project. Bidders are expected to fully inform themselves as to the conditions, requirements, and specifications necessary to submit a bid.
By submitting its Bid, the Bidder certifies that it:
(i) is not identified on the list of persons determined by the Executive Director of the State Fiscal Accountability Authority to engage in investment activities in the country of Iran as described in South Carolina Code of Laws Section 11-57-310 (as amended), or any other list of prohibited investments created by the State legislature;
(ii) will not take any action causing it to appear on any such list during the term of the Final Contract; and
(iii) will not utilize any subcontractor that is identified on any such list to provide goods or services thereunder.
The City of Rock Hill, South Carolina is seeking competitive bids from qualified companies to provide the City with Asphalt Services for Course Locations. The anticipated start date is upon the completion of a contract. This project is to be completed within thirty (30) days of execution. The Parks, Recreation, & Tourism Department is responsible for this project.
The City of Rock Hill, South Carolina is seeking competitive bids from qualified companies to provide the City with Asphalt Services for Course Locations. The Parks, Recreation, & Tourism Division is responsible for this project.
The selected company will be required to use the City of Rock Hill’s standard agreement. See the attached sample agreement.
The process of responding to this Invitation for Bid (IFB) should involve interested companies reviewing and analyzing the information provided herein and responding to all items where a response is requested.
This Agreement shall be subject to the availability and appropriation of funds by Management and City Council. Management and City Council appropriate funding on an annual basis during each fiscal year. If Management or City Council does not appropriate the funding under this agreement, the City will not be obligated to pay amounts due beyond the fiscal year for which funds were appropriated. No act or omission by the City, which is attributable to non-appropriation of funds, shall constitute a breach of or default under this Agreement.
Bidder/Company/Vendor/Contractor/Supplier: These terms are used to encompass the party seeking to have an agreement with the City of Rock Hill.
City: This term is defined as the City of Rock Hill, South Carolina. All communications relating to the procurement process or the resulting purchase should be directed to the City’s Procurement Office.
Purchase: This term means the agreement to be executed by the City and the successful company.
(i) The City recognizes that business firms owned and operated by minority persons and women have been historically restricted from full participation in our free enterprise system to a degree disproportionate to other businesses.
(ii) The City believes that it should work to ameliorate past discrimination by facilitating the participation of underrepresented groups in the City’s economic community and that such participation is in its best interests and the best interests of its citizens.
(iii) The City will work to ensure that such underrepresented groups, and the businesses they own and lead, are afforded the maximum practicable opportunity—in balance with financially safe and sound business practices–to compete for and perform contracts when the City is procuring construction services, supplies, equipment contracts, lease agreements, or consultant and other services, within the laws of the State of South Carolina.
(iv) The City endeavors to develop, establish, implement, and administer its policies, programs, and procedures to promote balanced economic growth throughout its community.
Accordingly, the City shall not discriminate and shall prohibit discrimination in its selection and retention of contractors, subcontractors, and suppliers, against any person or business on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, status as a parent, age, disability, genetic information, or military status. The City recognizes that disparate treatment on any such basis in the pursuit of economic opportunities is intolerable discrimination.
Companies shall have no contact related to this project with the City of Rock Hill elected or appointed officials or employees during the solicitation process, other than the contact person specified within this solicitation. Any such contact will subject the Company to immediate disqualification for consideration for this project.
Should the Company have questions, find discrepancies in the plans and/or specifications, or be in doubt as to the meaning or intent of any part thereof, the Company shall request clarification from the City via the eProcurement Portal, not later than 4:00 pm on Thursday, April 30, 2026.
All questions will be answered, and any changes will be communicated through an addendum posted on the City’s eProcurement Portal. As a registered Company, you will also receive addenda notifications in your email by clicking “Follow” on this project. It is the Company's responsibility to check the website for this information before submitting. Failure to request such clarification is a waiver of any claim by the Company for additional expenses because its interpretation was different from the City’s.
The winning Bidder, prior to execution of the Final Contract, must possess or obtain a City of Rock Hill Business License. Such license must be maintained throughout the duration of the Work. If the Bidder is not currently doing other business inside the City limits, the fee for such a license is based on the amount of the Final Contract. If the winning Bidder is currently doing other business within the City limits and does not possess a business license, then the fee for the license is based on the total gross receipts from customers within the City limits. Contact the City Business License Office at 803-329-5590 to determine the exact amount of the fee or ask other pertinent questions regarding doing business in the City of Rock Hill.
A qualified vendor is defined for this purpose as one that meets, or by the date of bid acceptance can meet, all requirements for licensing, insurance, and service contained within this IFB. The Bidder must have and maintain throughout the life of the project a A SC General Contractor's License with either an Asphalt Paving (AP) or Concrete Paving (CP) license certification is required for the work in this solicitation.
Bids from companies may be excluded for any of the following reasons:
(i) Reason to believe collusion exists among the companies
(ii) The Company is involved in any litigation against the City
(iii) The Company is in arrears on any existing contract or has defaulted on a previous contract with the City
(iv) Lack of financial stability
(v) Failure to perform under previous or present contracts with the City
(vi) Is currently debarred by the State of South Carolina Procurement Services
Excluded vendors/contractors can resubmit complete company information with references for City review after a minimum of one (1) year from the last excluded Bid. The City will contact the submitting vendor/contractor with its decision within thirty (30) days of company information submittal. The City reserves the right to include or exclude said vendor/contractor based on findings.
A qualified vendor is defined for this purpose as one that meets, or by the date of bid acceptance can meet, all requirements for licensing, insurance, and service contained within this IFB.
Please remember, although you are a contracted City service, you each represent the City of Rock Hill during all work performed, face-to-face as well as telephone conversations. These guidelines are to give all contract employees a solid feeling of what the City of Rock Hill expects from any contracted service.
Overview:
Company's Employees:
Before the company's employees can enter the project site, it shall investigate and determine that its employees working on the project site are not listed on the sexual offender registry. The contractor shall require all subcontractors to make a similar investigation. One such investigation within six (6) months of commencement of the project work, by the employer, fulfills the City’s requirement for the project.
The Rock Hill Police Department along with the City of Rock Hill also reserves the right to cancel any contracts, agreements, purchasing or distribution, etc., if they feel the project, purchasing, vehicle(s), and or property(s) may be in jeopardy due to the company's employee(s) having a criminal history which may lead to ethical issues while dealing with City workings or investigative activities.
All responses shall be:
1. Prepared and submitted electronically via the City's eProcurement Portal by an authorized Company representative.
2. Each bid constitutes an offer and may not be withdrawn except as provided herein. Bid prices are to remain firm for the period stated in the Invitation for Bids.
3. Each bid shall include the name, address, telephone number, and e-mail address of at least three (3) current customers for whom they have provided similar products/services. These references may be contacted, and if so, their responses may constitute a significant part of the evaluation process.
4. The City of Rock Hill assumes no responsibility for costs incurred in responding to this IFB.
Bids received after the deadline of 2:00 pm on Thursday, May 7, 2026 will not be considered.
The City assumes no responsibility for late bids. No bid may be withdrawn for a period of sixty (60) calendar days after the date set for the opening thereof unless approved in writing by the Procurement Manager. All bids must be approved by the Rock Hill City Manager and the department(s) in charge of the project. Should the bids be higher than the amount allocated by the City for this project, the City reserves the right to negotiate in good faith with the low Bidder. Failing an agreement, the City may reject all bids and resubmit for new bids or make any other decisions it deems to be in its own best interest.
The e-Procurement Portal uses an 'electronic lock box' system to receive and protect all Company responses. Only the Company can see that they have submitted a response and the information contained in that response. The Company may withdraw its submission and resubmit anytime until the due date and time. Once the submission phase has ended, the City can view the submissions and begin the evaluation of all received.
All responses to the Solicitation must be submitted electronically through the e-Procurement Portal. Should any technical issues with the Portal (not user/Supplier issues) prevent any Supplier from submitting a response within the two (2) hours immediately before the due time, the Solicitation due date and time shall be extended for 24 hours. The technical issue must be by the Portal provider (OpenGov) and affect all participating Suppliers. The City shall verify the technical issue or unavailability of the Portal with OpenGov, the system provider. Technical issues localized to a single supplier will not be considered a cause for an extension.
The e-Procurement Portal will not allow submissions
after the established due date and time have passed.
Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting bids. Failure to do so will be at the Bidder’s own risk. In case of an error in the extension of prices in the bid, the unit price shall govern. If an error is made before submitting, the Bidder may withdraw its bid electronically through the City's eProcurement Portal and resubmit before the stated submission deadline. The City reserves the right to waive any informalities, technical defects, and minor irregularities in bids received.
The award shall be made to a bidder that submits the lowest responsible and responsive bid, taking into consideration product quality, past performance, and compliance with the stated terms, conditions, and specifications. Notwithstanding the foregoing, the City of Rock Hill reserves the right to reject any or all bids, to accept any bid submitted, waive any informality, and negotiate with the low Bidder or Bidders on any changes which the City of Rock Hill considers necessary or desirable for its own interests. The City alone shall make such determination.
Should the City identify the lowest bid as an Abnormally Low Bid (ALB) in accordance with the City's own internal guidance, the City may request the Vendor to provide information or an explanation in support of what appears to be an ALB. Should the City believe the Vendor cannot fulfill the requirements of an Awarded Contract for the amount of the offer, the City may disqualify the submission.
In addition, the City of Rock Hill's Procurement Policies and Procedures Manual, as amended or supplemented from time to time, is hereby incorporated by this reference and shall apply to this solicitation. The City reserves all alternatives, terms, and conditions as set forth therein.
The successful Bidder shall obtain and maintain all licenses, permits, liability insurance, and workers' compensation insurance, and comply with all other standards or regulations required by federal, state, county, or City statutes, ordinances, and rules during the performance of any purchase between the Bidder and the City. Any such requirement specifically outlined in any purchasing document between the Bidder and the City shall be supplementary to this section and not in substitution thereof.
The Bidder certifies, by submission of this bid, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal, state, or local agency. Where the Bidder is unable to certify any of the statements in this certification, such Bidder shall attach an explanation to this proposal.
The awarded Bidder agrees that they shall not delegate, subcontract, or assign all or any portion of the project to any third party without the express written consent of the City.
The use of a brand name is for the sole purpose of describing the standard of quality, performance, and a characteristic desired, and is not intended to limit or restrict competition.
The City reserves the right to hold up to 10% of the invoice amount in retainage to ensure that the project, materials, and services are delivered to the City’s satisfaction. All retainages will be paid when all issues, in the sole opinion of the City, have been resolved, and retainage may be held until the project completion.
Bidders should keep in mind the City’s goal of supporting local businesses and supply houses for materials and labor whenever practicable, so long as pricing and other contract conditions are not adversely affected.
Each bid must be accompanied by a “Bid Guaranty” of not less than five percent (5%) of the amount of the bid, up to a maximum amount of $25,000, to guarantee that the successful Bidder will, within ten (10) days from the date of the notice of award of the Final Contract, enter into a contract with the City and execute to the City bonds as required. The Bid Guaranty shall be in the form of either a certified check or a “Bid Bond.” The surety company on a Bid Bond shall be authorized to do business in South Carolina. An attorney-in-fact who signs a Bid Bond must file with each a certified and effectively dated copy of their power of attorney. Bid Bonds and surety thereon shall be subject to approval by the attorney for the City.
For any reason whatever, if a Bidder (i) withdraws its bid after the bids have been opened or, (ii) after acceptance of its bid, refuses to execute the Final Contract and bonds, then in such case, the City may retain the amount of the certified check or proceeds on the Bid Bond.
Performance and payment bonds in the amount of 100% of the contract value will be required from the awarded Bidder.
The City, at its sole discretion, reserves the right to waive the performance and payment bond requirement after the contract award and, if waived, the contract price shall be reduced by the amount of the costs related to providing such payment and performance bond that are included in the bid amount, provided that the Bidder is willing to waive the charged bond fees from the contract price.
Please provide the following information as it should appear in a potential agreement with your company:
The Company affirms that we have read and understand the enclosed IFB requirements and specifications and do submit this proposal for: Asphalt Services for Course Locations.
Upload a copy of your company's SC General Contractor's License with either an Asphalt Paving (AP) or Concrete Paving (CP) license certification.
See Section 2.19 for more details.
Include any additional information requested in the solicitation.
Please provide the name, address, telephone number, and e-mail address of at least three (3) recent customers for whom your company has provided similar products/services.
The Company certifies, by submission of this bid, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal, state, or local agency. Where the submitting entity is unable to certify any of the statements in this certification, such company shall attach an explanation to the submission.
The Company certifies that it will comply with South Carolina Code of Laws Sections 8-14-10 through 8-4-90 (as amended) titled, “Unauthorized Aliens and Public Employment,” and agrees to provide to the City any documentation required to establish, as applicable, (i) the inapplicability of such laws to the Company, its subcontractor(s) and its sub-subcontractor(s); and (ii) the compliance with these laws by the Company and any subcontractors or sub-subcontractors.
The Company certifies that it:
1) is not identified on the list of persons determined by the Executive Director of the State Fiscal Accountability Authority to engage in investment activities in the country of Iran as described in South Carolina Code of Laws Section 11-57-310 (as amended), or any other list of prohibited investments created by the State legislature;
2) will not take any action causing it to appear on any such list during the term of the Final Contract; and
3) will not utilize any subcontractor that is identified on any such list to provide goods or services thereunder.
The Company representative has read and agrees to the standards set forth in the City's Customer Service agreement.
What is the anticipated start date for this project?
What is the initial term for the agreement?
How many one-year renewals are available for this project?
Select "no" for no renewals.
Answering YES to this question will add the following language to the solicitation:
Each Bid must be accompanied by a “Bid Guaranty” of not less than five percent (5%) of the amount of the Bid, up to a maximum amount of $25,000, to guarantee that the successful bidder will, within ten (10) days from the date of the notice of award of the Final Contract, enter into a contract with the City and execute to the City bonds as required. The Bid Guaranty shall be in the form of either a certified check or a “Bid Bond.” The surety company on a Bid Bond shall be authorized to do business in South Carolina. An attorney-in-fact who signs a Bid Bond must file with each a certified and effectively dated copy of their power of attorney. Bid Bonds and surety thereon shall be subject to approval by the attorney for the City.
For any reason whatever, if a bidder (i) withdraws its Bid after the bids have been opened or, (ii) after acceptance of its Bid, refuses to execute the Final Contract and bonds, then in such case, the City may retain the amount of the certified check or proceeds on the Bid Bond.
Performance and payment bonds in the amount of 100% of the contract value will be required from the awarded contractor.
The City, at its sole discretion, reserves the right to waive the performance and payment bond requirement after the contract award and, if waived, the contract price shall be reduced by the amount of the costs related to providing such payment and performance bond that are included in the Bid amount, provided that the Contractor is willing to waive the charged bond fees from the contract price.
Note any certifications or licenses required of the Bidder.
Answering YES to this question will add the following language to the solicitation:
Local vendors, services, contractors, companies, and businesses (Rock Hill/York County) with a valid City of Rock Hill business license may have the opportunity to receive a 3% or a 5% adjustment factor during the consideration of bids. A local vendor, service, contractor, company, or business is defined as a business offering the services and or products being bid.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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