SLED Opportunity · FLORIDA · CITY OF DELRAY BEACH
AI Summary
City of Delray Beach seeks a firm for assembly, disassembly, maintenance, and transportation of a 100' aluminum Christmas tree and installation of North Pole Village structures. ITB with electronic bid submission due by August 5, 2026.
SCOPE: The City of Delray Beach, through its Public Works Department, seeks a firm to provide assembly, disassembly, regular maintenance/repairs and transportation of the City’s 100’ aluminum Christmas tree, and installation of nine (9) City-owned North Pole Village structures and skating rink ... **Solicitation Type**: ITB - Invitation to Bid (Formal) **Source ID**: PU.AG.USA.2731118.C18212526 **Piggyback Contract**: No **Question Acceptance Deadline**: 07/24/2026 05:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Additional Bidding Instructions**: The City will only accept electronic bids for this ITB. Late Bids will not be accepted. **Owner Organization**: Public Works **Solicitation Number**: ITB2026-034 **Reference Number**: 0000429788 **Pricing**: Lump sum **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | No | No | **Pre-Bidding Events**: Event: Prebid Conference | Date: 07/14/2026 10:00 AM EDT | Location: Microsoft Teams **Line Items**: | description | quantity | uom | |---|---|---| | All labor, supervision, materials, tools, equipment, hardware and incidentals to provide transportation from the City’s storage facility (434 S. Swinton Ave.) to the assembly site (Old School Square – 51 N. Swinton Ave.) as well as from the assembly site back to the storage facility for the 100’ aluminum tree, nine (9) North Pole village structures, branches/lights, decorations, star with supports, skating rink, fencing, etc. Brand Preference Not Applicable - Service Item | 1.0 | Lump-Sum | | All labor, supervision, materials, tools, equipment, hardware and incidentals to properly establish the site ready for the installation of the 100' tree, as well as restoration of the site after disassembly of the 100' tree. Includes excavating existing sod (including replacement of sodding, irrigation, and restoration of site after holiday season) from the concrete foundation and replace any/all damaged connector lugs and connector plates which must be supervised/inspected by the Professional Engineer and the City. Replace any/all damaged sprinklers and utility boxes during construction. Supply any/all missing or damaged hardware necessary for the complete assembly of tree and villages each year. Brand Preference Not Applicable - Service Item | 1.0 | Lump-Sum | | All labor, supervision, materials, tools, equipment, hardware and incidentals to properly establish electrical service for the installation of the 100' tree. Includes providing needed electrical connections/services to the site (tree, villages, and holiday carousal). Should any electrical work be required, Contractor shall employ a licensed electrician to perform the required electrical work. Brand Preference Not Applicable - Service Item | 1.0 | Lump-Sum | | All labor, supervision, materials, tools, equipment, hardware and incidentals to provide equipment operator and rental of a 100 Ton Crane service (includes all rigging and supporting systems to protect the villages), cherry picker, and forklift for the assembly and disassembly of the 100’ tree and North Pole villages structures. Brand Preference Not Applicable - Service Item | 1.0 | Lump-Sum | | Provide the oversight and inspection services of a Florida Registered Professional Structural Engineer to inspect, supervise, and certify the assembly/disassembly of the tree each year. A detailed inspection report of all structural members and fasteners must be included in the report. All structural members that do not pass inspections shall be replaced (not repaired) within contracted price. Manufacturer * = Mandatory Brand Preference Not Applicable - Service Item | 1.0 | Lump-Sum | | All labor, supervision, materials, tools, equipment, hardware and incidentals to provide assembly and disassembly of 100’ tree frame and star, wiring harness, and branches, which will be supervised/inspected by the Professional Engineer. All broken decorations shall be replaced within contracted price. Brand Preference Not Applicable - Service Item | 1.0 | Lump-Sum | | All labor, supervision, materials, tools, equipment, hardware and incidentals to provide fluffing of tree branches, replacement of needed branches, decorations, installation of holiday LED lights, and replacement of any needed LED lights and electrical harness (replace harness every 3-years) on the branches. Brand Preference Not Applicable - Service Item | 1.0 | Lump-Sum | | All labor, supervision, materials, tools, equipment, hardware and incidentals to provide installation, dismantling and repairs of North Pole village structures (inside/outside) either inside the 100’ tree or outside of the tree, skating rink, fencing, chicken wire protective fencing inside the tree, ADA entrances/exit ramps with mulch, frame and star and supports, and all electrical connections, which will be supervised/inspected/certified by the Professional Structural Engineer. Brand Preference Not Applicable - Service Item | 1.0 | Lump-Sum | | All labor, supervision, materials, tools, equipment, hardware and incidentals to provide routine, required maintenance, repairs, and replacements of parts for the 100’ aluminum tree (including re-painting all aluminum members with an approved industrial rust preventative aluminum metallic paint), supports, fasteners, hardware, etc. and the nine (9) North Pole village structures (includes painting, termite treatment, roofing, carpentry, and facia repairs and maintenance), and skating rink between seasons (before assembly, during assembly, during seasonal activities, and after disassembly) which must be supervised/inspected by the Professional Engineer and a City Representative. Note: The Electrical Harness shall be replaced every 3-years along with all lights. The City will NOT pay for any additional cost for any repairs or replacements. Brand Preference Not Applicable - Service Item | 1.0 | Lump-Sum | | All labor, supervision, materials, tools, equipment, hardware and incidentals to pack, secure and deliver all components back to the City’s storage facility (434 S. Swinton Ave.). Brand Preference Not Applicable - Service Item | 1.0 | Lump-Sum | **Questions and Answers**: | Question | Answer | |---|---| | What does the City of Delray Beach do to protect the tree and village when it has been set up? | Answered in Addendum 1 | | Does the contractor need to keep insurance all year? Or, just during the project assemble and disassemble time frame? | Answered in Addendum 1 | | Will this project need a bid bond for ITB, and then a payment and performance bond every year? | Answered in Addendum 2 | | Was pre-bid meeting recorded? If yes, is it available. | Answered in Addendum 1 | | Can the site visit be scheduled before the question submission deadline? | Answered in Addendum 1 | | What was the confirmed issue with the tree lighting last year? Failure of proper testing from the vendor or was it a city electrical infrastructure issue? If it was a city issue, what has been done to prevent this from happening again? | Answered in Addendum 2 | | Do you have a contact at Crystal Valley Decorating in the case branches need to be replaced? | Answered in Addendum 2 | | Does the city provide the 30amp wire harness to power each of the village houses? | Answered in Addendum 2 | | On the pricing schedule, item NO.9 says all lights need to be replaced every 3 years. The lights that are currently on the branches, how many years have they been installed on them? Are you expecting new lights to be installed on them this year? Do you foresee the lights staying multi color throughout the duration of the contract? | Answered in Addendum 2 | | For repairs, replacing lights and other repairs: do all of these repairs need to take place at the City's facility or is the vendor allowed to bring branches to their own facility to make proper repairs? | Answered in Addendum 2 | | How old are these ornaments? The ornaments currently on branches look very worn and faded. Does the City expect all new ornaments the first year of this contract? | Answered in Addendum 2 | | How soon after the project due date do you expect to announce the winner? There is a vast amount of planning and organizing that needs to happen to ensure a successful installation. | Answered in Addendum 2 | | On page 15, it says the City may allow mid October to begin installation. Can you please confirm this is doable, especially for the first year of this project? | Answered in Addendum 2 | | The replacement of all lights every 3 years, is this new to the contract this year or was the previous vendor responsible for this as well? | Answered in Addendum 2 | **Addendums**: | Addendum | Date | Note | |---|---|---| | Addendum No. 1 | 07/21/2026 09:42 AM EDT | | | Addendum No. 2 | 07/30/2026 02:16 PM EDT | | **Communications**: - Communication No.1: Addendum No. 2 revising Section 1.13 and 1.15 — ITB2026-033 -Addendum No. 2.pdf
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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