Audio Production Services for Outdoor Events at Starr Park

The City of Forest Park is seeking proposals from qualified firms to provide professional audio production services for outdoor events at Starr Park. Services will support city-sponsored concerts, festivals, community gatherings, and other special events throughout the year. The selected contractor shall provide qualified personnel to operate all equipment provided by the contractor, all equipment, labor, setup, operation, and teardown necessary to support high-quality sound production for outdoor events.

The City intends to award an as-needed services contract. No minimum amount of work is guaranteed. Initial contract term will be one year with up to two one-year renewal options. Events will be authorized via purchase order or written event request.

The City reserves the right to award contracts to multiple vendors to ensure availability.

Background

Located nine miles south of Atlanta and five miles directly east of Hartsfield-Jackson Atlanta International Airport, Forest Park is the largest city in Clayton County and centrally located in the northern part of the County.  It is bordered on the west by I-75, to the north by the Mountain View/Conley areas and I-285, and to the southeast by Lake City and Morrow.  Jonesboro, the county seat, is located directly south from Forest Park. Clayton County is included in the Atlanta Metropolitan Statistical Area and the ten county Atlanta Regional Commission (ARC).  The city has a population of approximately 19,823.

Project Details

• Reference ID: 2026-RFP-027
• Department: Recreation and Leisure
• Department Head: Tarik Maxwell (Director)

Important Dates

• Questions Due: 2026-05-01T21:00:00.000Z
• Pre-Proposal Meeting: 2026-04-23T18:00:00.000Z — Starr Park 803 Forest Parkway, Forest Park, GA 30297

Evaluation Criteria

• Executive Summary / Methodology (20 pts) —

  Provide an Executive Summary detailing the Proponent's qualifications to accomplish the requirements listed in the Scope of Work. At a minimum, the Executive Summary shall contain, but is not limited to the following:
  A. Complete legal name of the Proponent and the name of the legal entities that comprise the Proponent. The Proponent must provide the domicile where each entity comprising it is organized, including entity name, brief history of the entity, contact name, address, phone number, and facsimile number, as well as the legal structure of the entity and a listing of major satellite offices.
  B. Describe the nature of the Proponent’s business; include a description of experience, competencies, and overall organizational capabilities to include financial stability.
  C. Description of how the Proponent meets any Minimum Qualifications, Requirements and Methodology listed within the RFP.
  D. A declarative statement as to whether the Proponent or any member of the Proponent team has an open dispute with the City or is involved in any litigation associated with work in progress or completed in both the private and public sector during the past five (5) years.

• Management Plan / Quality Control Plan (20 pts) —

  Describe how the project will be organized and managed, ensuring that staffing needs are met to meet the requirements set forth within this RFP and its Scope of Work. Clearly outline the estimated staffing needed to complete the project. The Management and Staffing should include, but is not limited to:
  A. Estimated Staffing needed.
  B. Description of Proponent's process, procedures and methodology for monitoring the required outcomes and services set forth within this RFP and its Scope of Work.
  C. Provide an executive level plan describing the management process the Proponent will implement to ensure all work and services performed are of the highest quality.

  D. Description of Proponent's reporting process and capabilities and provide sample reports for this project, i.e., performance measures, quality of work, and deliverables.

• Organizational Structure / Key Personnel and Resumes (20 pts) —

  The Proponent’s Organizational Structure Section should introduce the proposed Proponent team by:

  1. Provide the Proponent’s Management Organizational Chart
  2. Provide a description of how the organizational structure will facilitate managing the requirements of this RFP and how an efficient flow of information will be realized from the organizational structure. 
  3. Provide resumes for the Key Personnel the Proponent intends to assign to this project, including, but limited to: Principal in Charge, Project Manager, and Quality Assurance Supervisor. 
     Resumes should be organized as follows:
     1. Name and Title
     2. Professional Background
     3. Current and Past Relevant Employment
     4. Education
     5. Certifications
     6. List of two (2) relevant projects including:
        1. Client Name and Reference Contact Information
        2. Project Description
        3. Role of the Individual
• References: Experience and Past Performance (25 pts) —

  Describe the Proponent's and any subcontractor's experience as it pertains to the requirements described in the RFP's Scope of Work. Provide three (3) recent, successfully projects from within the past three (3) years of similar size and scope, including, but not limited to:

  1. Agency Name
  2. Event Type / Size
  3. Project Completion Date (Timeframe)
  4. Reference Contact Name
  5. Reference Contact Phone Number
  6. Reference Contact Email address
• Local, Small Business, and Diversity Program (Outreach Plan)- This section should include Local Labor/Employees (5 pts) —

  Proponent must provide complete the LSBD forms and an executive level plan (3 pages maximum) for achieving, at a minimum, the City LSBD participation goals including the description of their plan for performing good faith outreach efforts. This program should include Local Labor/Employees and local businesses.

• Cost (10 pts) —

  DO NOT INCLUDE COST IN TECHNICIAL PROPOSAL.

  Each Proponent must submit an Electronic Cost Proposal at the City's e-Procurement portal for this RFP located at https://procurement.opengov.com/portal/forestparkga/projects/128927. The Cost Proposal must support the Scope of Services contained in the RFP and fully encompass all activities in the Proponent’s Proposal.

Submission Requirements

• Proposal Submittal Letter Form (required) —

  Proponent certifies that by submitting this bid proposal to furnish all services, labor, materials, or equipment for RFP 2026-RFP-027, Proponent acknowledges and agrees that Proponent's proposal shall be binding. 

  Furthermore, Proponent understand that if the City of Forest Park, Georgia, awards a contract to Proponent, the Proponent's proposal will constitute a legal, valid, and binding contract between the Proponent and the City of Forest Park, Georgia. Proponent agrees that the Contract created will incorporate the terms and conditions of the bid, including but not limited to, the bid Scope of Work, solicitation instructions and conditions, the contract provisions, and Proponent's proposal. 

• Proponent's Technical Proposal (required) —

  Upload a copy of your response including your responses to the items identified in the Section Titled Contents of Proposal/Required Submittals.

  Do not include any Pricing Information in the Technical Proposal.  The City of Forest Park may disqualify any proposal if Pricing Information is included in the the Technical Proposal.

• Cost Proposal (required) —

  Please download the below documents, complete, and upload.

• Illegal Immigration Reform and Enforcement Act (required) —

  Please download the below documents, complete, and upload.

• Contractor’s Statement of Legal Status and Financial Capability (required) —

  Please download the below documents, complete, and upload.

• Acknowledgement of Insurance and Bonding Requirements (required) —

  Proponent certifies that:

  If selected as the successful Proponent for Audio Production Services for Outdoor Events at Starr Park, 2026-RFP-027, Proponent shall comply with all insurance requirements for the project listed above and any other attachments to the RFP which pertain to insurance.

  Proponent understands that it is expected to share these requirements with potential sureties and insurance brokers, agents, underwriters, etc. prior to the award of a contract and to take all necessary steps to ensure compliance with the applicable requirements without delay.

  The Proponent understands, acknowledges and agrees that any failure to fully comply with the insurance requirements within 10 days of the date the Proponent receives a final contract. By executing this Acknowledgement of Insurance, the Proponent understands and agrees to comply unconditionally with all requirements. Proponent represents that they are authorized to make the representation contained herein on behalf of the Proponent . 

• Proponent's Contact Directory (required) —

  Please download the below documents, complete, and upload.

• List of Clients (required) —

  Please download the below documents, complete, and upload.

• Schedule of Contract Fully Burdened Labor Rates (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Affidavit (required) —

  Proponent hereby certifies that the Proponent has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by them, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Proponent further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee gift, commission or thing of value on account of such sale.

  PROPONENT HEREBY AFFIRMS UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND INFORMATION CONTAINED IN THE FOREGOING RESPONSE ARE TRUE AND CORRECT.

• Certificate Regarding Debarment, Suspension and other Matters (required) —

  The Proposer certifies to the best of its  knowledge and belief, that it and its principals:

  1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal, State, or local department or agency;
  2. Have not within a three-year period preceding this Proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or Contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
  3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with the commission of any of the offenses enumerated in paragraph (2) of this certification; and
  4. Have not within a three-year period preceding this application/Proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

  Where the proposer is unable to certify to any of the statements in this certification, such proposer shall attach an explanation to this Proposal.

  The proposer certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this certification.

• Trade Secret Status (required)
• Local, Small Business, Diversity Program (Forms 1-4) (required) —

  Please download the below documents, complete, and upload.

• Joint Venture Agreement (required)
• Georgia General Contractor's License(s) (required)
• State of Georgia Certificate of Existence (required) —

  Upload your Georgia Certificate of Existence Here

• W-9 (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
  • This is a quote for goods or commodities.
  • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
  • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Joint Venture (required) —

  Is a Joint Venture an option for this RFP?

• Pre-Proposal Meeting (required) —

  Is there a pre-proposal meeting?

• Mandatory (required) —

  Is the pre-proposal meeting mandatory?

• Multi-Award (required) —

  Will there be multiple contracts awarded?

• Up to how many? (required) —

  Up to how many will be considered?

• Local Small Business Diversity Program (required) —

  Is the City's Diversity Program applicable to this RFP?

• Proposal Contents (required) —

  Select which item are required.  You may add or delete additional requirements as needed within the document.

• Required Forms (required) —

  Select all Forms that apply