SLED Opportunity · CALIFORNIA · CITY OF SUNNYVALE PROCUREMENT BIDS AND RFPS
AI Summary
City of Sunnyvale seeks an automobile broker to procure and deliver vehicles for its public works fleet. Vehicles must meet specific age and mileage criteria, have clean titles, and include full DMV documentation. Broker will coordinate transportation and provide detailed invoices. Bids due April 8, 2026.
Process & CommunicationThe broker will be contacted by Fleet staff from the City’s Department of Public Works with an email request that provides vehicle specifications or a range of vehicle options including Make, Model, color, and other requirements. All vehicles requested shall have fewer than 25,000 miles and shall be no more than four (4) Model years old unless otherwise approved in writing by the City.Broker shall provide via email vehicle condition photographs and a description of the vehicle (year, Make, Model, mileage), including a vehicle history report (AutoCheck or equivalent), along with the potential purchase cost.City staff will review the currently available vehicles and communicate with Auto Broker via phone & email as to acceptable selections for follow-up and action by Auto Broker. This action may include negotiating up to a not-to-exceed identified price for the selected vehicle or agreeing to an amount to purchase the vehicle for, prior to Auto Broker purchasing the vehicle.If Auto Broker purchases a vehicle without record of approval from the City or in excess of the amount agreed to pay for the purchase, the City will not be required to repurchase any vehicle that the Auto Broker has purchased.If there is any discrepancy between the identified details of the vehicle selected by City, including but not limited to, the age of the vehicle, miles of use for the vehicle, features or specifications of the vehicle, the City will provide notice within 15 business days to the Auto Broker to clarify the request. If the substantial discrepancy is identified, the City will not be required to complete the purchase of this vehicle and will require that the Auto Broker pick up the vehicle within an agreed-upon timeline. The City will not be liable for costs for transport of delivery or pick up in this situation.The Broker shall ensure that all vehicles provided to the City:• Have a clean title• Have no salvage or rebuilt title history• Have no major structural damage• Include a vehicle history reportThe Auto Broker shall purchase the vehicle and provide all required DMV documentation including title, registration, and transfer documents upon delivery.The Auto Broker shall arrange and coordinate transportation of selected vehicles to:221 Commercial St., Sunnyvale CA, 94088, within 10 business days from vehicle purchase.Auto Broker shall provide complete Itemized Invoice/Costs for vehicle transaction, including Auction Company Invoice for the selected vehicle when submitting for payment.Contractor shall schedule and conduct the work so as to minimize the inconvenience to the public as well as to City employees at any City facilities and adjoining areas impacted by the work. Work shall occur only between the hours of 7 a.m. and 6 p.m. Monday through Friday unless an exception is granted by City. Any phase of the work which requires disruption of utilities shall be scheduled three (3) days in advance with the affected parties. Pre-Bid Meeting Information: No Online Q&A: Yes Location Information: Department: Purchasing Address: 456 W. Olive AvenueSunnyvale, California94086 County: Santa Clara
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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