SLED Opportunity · CALIFORNIA · CITY OF MILPITAS
AI Summary
City of Milpitas seeks proposals for backflow prevention assembly testing and condition assessment on up to 171 assemblies at city-owned properties. Services must be by accredited specialists. Due April 7, 2026.
The City of Milpitas ("City") is seeking proposals from qualified vendors ("Proposer") in response to this Request for Proposals ("RFP") for services to perform backflow prevention assembly (BPA) testing and condition assessment by either a Cross-Connection Control Specialist or a BPA Tester accredited by an organization recognized by the State of California to perform testing and condition assessments on up to 171 BPA located on City-owned property at various locations.
Has the firm successfully and completely answered the required information to provide an accurate and complete overview of its experience, capabilities, and organization? Overall, has the firm demonstrated the ability to successfully provide services for projects of a similar complexity and nature as described herein. Have all required sections and information been provided clearly and completely?
Does the firm offer the breadth and quality of services required for the types of planning services listed in the Scope of Work? Does the firm’s organizational structure show sufficient depth and capacity for its current and additional workload proposed by this project?
Has the firm satisfactorily described its ability to achieve budget, task and timeline delivery goals for projects of a similar complexity and nature as described in the Scope of Work? What is the firm’s management philosophy in accepting responsibility for project tasks or in sharing such responsibilities with City staff?
Are the firm’s references from past clients and associates overall favorable? What is the Proposer’s record of deliverables submitted on time and within budget? Does the firm communicate with, collaborate with, and take direction well from City staff?
What are the qualifications of principals and project team members and what would be the primary responsibilities of each? What experience do these members bring with them in performing similar services or in managing subconsultants in such services? Do assigned personnel have the requisite education, experience, and professional qualifications?
Fee proposals shall include everything necessary for the completion of all Services or otherwise fulfillment of the Agreement including but not limited to furnishing all labor, materials, equipment, tools, facilities and all management; overhead expenses and profit required to complete the Services in accordance with the Scope of Work. Fee proposals must contain the information to accurately and completely capture all Proposer's costs.
Please provide your full name, your title, direct phone number, email address, your firm's name, and today's date.
Time is of the essence for each and every provision of this Agreement/Contract. Vendor confirms that is has thoroughly reviewed every requirement of this solicitation and the accompanying sample Agreement/Contract and will furnish all necessary documents outlined in either this solicitation or the attached Agreement/Contract. By confirming this question, vendor understands that failure to provide any and all documents, including but not limited to, forms, subcontractor information, bonds, insurance, and quotes within ten (10) business days of the close of this solicitation may result in the disqualification of their bid/proposal.
Any proposal submitted that does not acknowledge each and every addenda issued may be considered non-responsive. By confirming this prompt, you agree that you have seen and responded to all addenda to the RFP.
Any Proposal submitted that does not acknowledge questions and the City's corresponding answers may be considered non-responsive. By confirming this prompt, you agree that you have seen all questions and answers related to the RFP.
Please upload your firm's current W-9 form.
Proposer MUST disclose any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable.
If “None,” Proposer MUST state as follows:
“Proposer has no prior or ongoing contract failures, civil or criminal litigation or pending investigation.”
Failure to comply with this provision will disqualify any proposal.
The Proposer shall provide a general description of the firm, including a brief history and its experience in providing similar services as those requested in this RFP. The City will only consider submittals from Proposers whose proposed team can demonstrate the following background and capabilities:
The plan represents the Proposer’s offer of Services to the City. The proposed execution plan must include a detailed work plan describing how the Proposer will meet the project objective in the most cost-effective and timely manner. This section is to provide a detailed explanation of the Proposer’s approach in performing the Services described in the RFP – SEE SCOPE OF WORK.
Shall include all of the following:
If the City elects to interview prospective firms, such persons shall be in attendance and materially contribute to the discussion.
Attach your Technical Proposal here. Your Technical Proposal shall include, but not be limited to, the following:
You may also include any other relevant information regarding your software Solution and/or Services you believe is relevant for the City to take into consideration in evaluating your Proposal. Note: Do not include cost in this response. All cost information should be provided in your Proposed Compensation response.
This section shall consist of a detailed outline of Proposer’s proposed compensation for the products and services outlined in the Scope of Work.
All proposals shall include the compensation proposed, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Proposer’s authorized representative. Fee proposals shall include everything necessary for the completion of the work or fulfillment of the Agreement, including, but not limited to furnishing all labor, materials, equipment, tools, facilities, goods, and management; overhead expenses and profit required to complete the work in accordance with the Contract Documents, except as may be provided otherwise in the Contract Documents. Fee proposals must contain the information as outlined in the RFP.
Note: For any applicable ongoing services, any requests for annual increases will be capped at CPI or 3%, whichever is less.
Complete, sign, and upload your Certification of Proposer form here. See Attachment A - RFP Submittal Forms to Complete.
Complete, sign, and upload your Non-Collusion Declaration form here. See Attachment A - RFP Submittal Forms to Complete.
Complete, sign, and upload your Proposer's Statement Regarding Insurance Coverage form here. See Attachment A - RFP Submittal Forms to Complete.
Complete, sign, and upload your Worker's Compensation Insurance Certification form here. See Attachment A - RFP Submittal Forms to Complete.
Complete, sign, and upload your Nondiscriminatory Employment Certificate form here. See Attachment A - RFP Submittal Forms to Complete.
Complete, sign, and upload your Wage Theft Certification form here. See Attachment A - RFP Submittal Forms to Complete.
Complete, sign, and upload your References form here. See Attachment A - RFP Submittal Forms to Complete. Proposers are directed to use the form provided in Attachment A to list references.
Complete, sign, and upload your RFP and/or Agreement Exceptions form here. See Attachment A - RFP Submittal Forms to Complete.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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