Banking Services

Montgomery County, Ohio, is requesting proposals for PP-2026-0017, Banking Services. All submissions are due before 1:30 pm on Wednesday, May 27, 2026.

Background

Project Details

• Reference ID: PP-2026-0017
• Department: Treasurer's Office
• Department Head: John McManus (Treasurer)

Important Dates

• Questions Due: 2026-05-08T17:30:25.259Z
• Answers Posted By: 2026-05-15T17:30:37.109Z

Evaluation Criteria

• Financial & Regulatory Qualifications (10 pts) —
  • Financial strength and stability of the institution.
  • Demonstrated compliance with all applicable laws and regulations, including but not limited to the Ohio Revised Code, Chapter 135 – Uniform Depository Act.
• Service Quality & Operational Capabilities (35 pts) —
  • Quality, breadth, and reliability of services offered, including any value‑added capabilities.
  • Experience and qualifications of key personnel, such as the designated account representative and bank operations staff.
  • Quality and feasibility of the proposed transition plan, if applicable, ensuring minimal disruption of services. 
  • Service level expectations (SLAs) for issue resolution.
  • Timeline and milestones for onboarding
• Information Security & Risk Management (20 pts) —
  • Cybersecurity controls and certifications (SOC reports, penetration tests, etc.)
  • Fraud prevention tools and alerting
  • Business continuity and disaster recovery planning
  • Data protection, encryption, and secure transmission processes
• Performance History & Past Performance (15 pts) —
  • Past performance with similar‑sized municipalities or institutions
  • Reference checks from other government or enterprise clients
  • Record of regulatory or compliance issues, if any
• Pricing & Financial Terms (20 pts) —
  • Aggregate cost of services. Price will be considered in vendor selection but will not be the sole determining factor.
  • Methodology for determining the interest rate on overnight repurchase agreements (sweep accounts), including transparency and competitiveness.

Submission Requirements

• Proposer Information
• Date of Establishment (required) —

  When was organization established?

  Style

  01/01/1991

• Years of Experience (required) —

  For how many years has the Proposer engaged in services under its present business name?

• Other Business Names (required) —

  Has this business operated under a different name?

• DBA Names (required) —

  Please list all former names and the dates during which they were used.

• Federal Employer Identification Number (FEIN) (required) —

  Please provide Federal Employer Identification Number (FEIN)

• Unique Entity Identifier Number (required) —

  Please provide Unique Entity Identifier (UEI) Number. If none, please provide reason. 

• Workers Compensation Account Number (required) —

  Please provide Workers Compensation Account Number. If none, please provide a reason.

• Unemployment Insurance Account Number (required) —

  Please provide Unemployment Insurance Account Number. If none, please provide reason. 

• Registered in Ohio (required) —

  Are you registered to do business in the state of Ohio?

  https://businesssearch.ohiosos.gov/

• Foreign Entity (required) —

  As stated within the previous question, the Proposer is required to furnish a Certificate of Good Standing from the Ohio Secretary of State showing the right of the proposer to do business in the State. Or, in the case that the proposer is an individual or partnership, the proposer shall certify it has filed, with the Ohio Secretary of State, a Power of Attorney designating the Ohio Secretary of State as the proposer agent for the purpose of accepting service of summons in any lawful legal action.

  Please upload the applicable proof based on your current status at the time of this submittal.

• Subcontractors (required) —

  Will you be using Subcontractors to carry out the work covered under this project.

• Subcontractor Entities (required) —

  Please list the full business name of all anticipated subcontractors, including dba names.

• EEO (required) —

  Do Federal, State, or local Affirmative Action or Equal Employment Opportunity rules bind the Proposer?

• EEO Reports (required) —

  If yes, has the Proposer filed all required EEO reports to the necessary agencies?

• Bankruptcy (required) —

  Has Proposer ever filed for reorganization under the bankruptcy laws of Ohio or any other state?

• Civil Judgment (required) —

  Have you, or any of your principals, within a three-year period preceding award of this agreement been convicted of or been subject to a civil judgment rendered for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property?

• Additional Information (required) —

  Please provide detailed information about the existence of such instances in your organization.

• Indictment or Criminal Charges (required) —

  Are you, or any of your principals, presently indicted for or otherwise criminally charged by a governmental entity (Federal, State, or Local) within commission of any of the offenses enumerated in the previous question?

• Additional Information (required) —

  Please provide detailed information about the existence of such instances in your organization.

• Transactions Terminated for Cause or Default (required) —

  Are you, or any of your principals, within the three-year period preceding this proposal date had one or more public transactions (Federal, State, or Local) terminated for cause or default?

• Eligibility of Transactions with Federal Agencies and Departments (required) —

  Are you, or any of your principals, presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency?

• Additional Information (required) —

  Please provide detailed information about the existence of such instances in your organization.

• Functionality & Proposal Forms —

  Proposer will provide banking services for the Montgomery County Treasurer's Office consistent with the provisions of the Ohio Revised Code and the specifications identified within this RFP. Those services will invoice the following:

• Form 3: Disclosure Policy (required) —

  Please download the below documents, complete, and upload.

• Form 4: Tax Delinquent. Must be notarized! (required) —

  Please download the below documents, complete, and upload. Please note, this form must be notarized

• References (required) —

  Proposers shall provide a minimum of three (3) references that the County may contract. Each reference must include the following information: 

  • Name, Address, Telephone Number, and email address of client 
  • A brief description of the work performed (limited to one page per contact) 
  • One (1) of the references should be a public entity that is similar in size to Montgomery County
  • A description of the relationship between the proposer and the client
  • Dates of performance - must be within the last three (3) years 
  • Volume of the work performed (e.g. number of transactions processed, departments served, etc.) 
• Processing the Treasurer's daily deposit (required) —
  • What is your bank's deposit deadline in order to receive same-day credit?
  • If your bank has different vaults for cash and checks, will the Treasurer still get credit the same day? 
  • Will your bank accept ACH and Image Deposit files sourced from the County's internal decision engine via web or FTP exchange?
  • Please specify what your banks process is involving daily deposits. 
• Serving as the clearing bank for County warrants (required) —

  What is your bank's positive pay process and imaging capability?

• Providing on-line wire transfer services (required) —
  • What is your bank's deadline for having funds in the account for same-day wire? 
  • Do you have an automated wire transfer system? 
    • If so, please provide detailed information relevant to the Montgomery County Treasurer's Office. i.e.: requirements within our system to allow for requested transfer. 
  • Can future-dated wires be processed? 
    • Please provide clarification if there are deadlines or requirements for these types of transactions.
• Providing daily automatic repurchase agreement, or similar investment, of collected balances (required) —
  • Is a daily report available with a description of collateral for that investment?
    • If so, please provide an example of what the report would look like. 
  • If your bank doesn't provide a repurchase agreement, please provide what can be offered in terms of interest earnings credits that can be applied against fees. 
• Providing on-line services through a secure Internet-based system including balance reporting, transactions, stop-pay, EDI reporting (required) —
  • What is the earliest time of day reports are available? 
  • Does your bank have the capability for customer administration of who is allowed access to account information/transactions? Example: Can departments access information about their account activity? 
• Serving as the organizing institution for ACH transactions (required) —
  • What is your bank's deadline for receiving transmissions for next day's effective date or is a two-day notice required? 
  • What is your bank's deadline for receiving transmissions for same day effective date?  
• Providing capability for Treasurer and Auditor to originate ACH debits and credits through a secure Internet-based system (required) —
  • What are your bank's deadlines for receiving instructions?
  • Are there any dollar limits? During period of tax collection, the Auditor distributes funds to subdivisions - can be excess of $100 million dollars. 
• E-Lock Box Services previously known as Bill Consolidator Payment Services (required) —
  • How (i.e. format and content limits) does your bank report the information regarding payments received?
    • Please provide an example of report 
  • Do you offer retail E-Lock Box services? 
• Supplying printed checks and deposit slips for Treasurer's account, ordered in amounts of 300 checks and 200 pads of deposit slips (required) —
  • What is the turnaround time on orders?
  • What is the unit cost? 
  • Can you accommodate different names for the same account (i.e. Treasurer, Water Services, etc.) on the deposit slips? 
• Providing Monthly Statements (required) —
  • Can you report on account activity within two (2) business days of the end of the month? 
  • Are statements available on an online platform? 
    • Please provide an example of what the statements would look like.
• Providing routine operational services (required) —
  • Do you offer bulk cash processing, handling returned checks and processing change orders and stop payments?
    • Please provide what the fees would be if there are any associated with these services. 
• Special Services (required) —
  • Can you accommodate special requests for cash for the Sheriff's Office to use in their special operations? 
• Daily Reporting to the Ohio Pooled Collateral System (required) —

  Does your bank submit daily reporting on the behalf of the County? ORC 135.182

• Payroll Services (required) —

  Currently the Montgomery County Auditor's Office has direct deposit payroll services for two accounts. ACH files are uploaded on a weekly basis using the banks secure website paying about 4,000 employees. Can these files be transmitted by secure FTP? 

• Comprehensive Fee Proposal (required) —

  Proposers shall submit a detailed fee proposal that includes all costs associated with the required services outlined in this RFP, as well as any optional services available. The fee proposal must clearly identify:

  • All one-time implementation or setup fees
  • Recurring fees (e.g., monthly service charges, transaction fees, maintenance costs)
  • Fees for optional or value-added services, if applicable
  • Any hardware or software licensing costs
  • Chargeback or dispute resolution fees
  • Training or support costs, if not included in the base pricing

  Pricing must be provided for the initial contract term of two (2) years, and include proposed pricing for thee (3) optional renewal periods of one (1) years each, subject to mutual agreement by both parties. Proposers should clearly indicate whether pricing will remain fixed during renewal periods or be subject to adjustment, and if so, specify the basis for any such adjustments (e.g., CPI, volume tiers, etc.).

  All fees must be presented in a clear, itemized format to facilitate evaluation and comparison.

  Response must include an explanation of what the proposer will offer in terms of interest earnings credit that can be applied against fees.

• Optional Services (required) —

  If there are any additional cash management products your financial institution offers that you propose the Treasurer use, include them as an optional service in your response to this RFP.  

• Table of Organization / Personnel (required) —

  Please provide a table of organization. Please demonstrate capacity to meet project needs.

• Full Proposal (required) —

  Please submit your full proposal documents, including all requested materials and answers to all questions posed in the scope of work.

• Additional Information (if needed) —

  For any additional information requested or required by any of your previously provided answers please upload that additional documentation here.

• Disaster and Business Recovery Plan
• Disaster and Business Recovery Plan (required) —

  The proposer shall submit with its proposal a description of the company's Business Disaster/Business Recovery Plan in the event of internal failure and/or external disaster beyond the vendor's control. Please define and identify specific backup equipment, personnel and locations. 

• Disaster and Business Recovery Plan Essential Services (required) —

  Please identify what your Disaster/Business Recovery Plan specifically covers for essential services. 

• Disaster and Business Recovery Plan Testing (required) —

  How often is your Disaster/Business Recovery Plan actually tested? 

• Disaster and Business Recovery Plan (required) —

  Have you had to active the Disaster/Business Recovery Plan due to an actual disaster or major systems failure within the last three years? If yes, please explain. 

• Disaster and Business Recovery Plan (required) —

  Do you have a post-disaster contingency plan if your first back-up location becomes inoperative? If yes, please explain.

• Finalizing Submitted Information
• General Terms and Conditions (required) —

  Proposer has read, understands, and accepts the General Terms and Conditions contained within the Bid documents?

• Exceptions (required) —

  Are there any exceptions to the details, requirements, or goals contained herein these project documents? 

• Exceptions Justification (required) —

  Please list all exceptions and the reason for such exceptions.

• Contract Exceptions (required) —

  After reading the sample contract provided in Attachment A, does proposer have any exceptions to the contract terms? 

• Contract Exception Justification (required) —

  Please list all contract exceptions and the reason for such exceptions.

• Proposal (required) —

  Proposal will remain firm for acceptance for 90 days after proposal opening unless otherwise stated?

• Proposal Length (required) —

  How long will the proposal remain valid?

• Warranties (required) —

  Does your proposal include warranties?

• Warranty Information (required) —

  Please provided detailed warranty information.

• Delivery Charges (required) —

  Prices proposed include any and all delivery/freight charges?

• No Lobbying (required) —

  The Proposer certifies they will not use contract funds to lobby.

• Subcontractors Acknowledgement (required) —

  The Proposer certifies that they will not enter into contracts with subcontractors who are debarred or suspended from such transactions to complete work related to this Request for Proposals.

• Federal Debarred / Suspended (required) —

  The Bidder certifies that they are neither debarred nor suspended under Federal and State rulings from receiving Federal funds.

• Submittal Confirmation (required) —

  Proposer hereby certifies that all information provided within this submittal is true, accurate and complete to the best of their knowledge. Submitting party or Proposer further acknowledges that they have authority and have provided proof of said authority to submit a proposal on behalf of the stated agency name committing them to the information and pricing contained within this Proposal Response.

• Pre-Proposal Conference (required) —

  Will there be a pre-proposal conference? 

• Mandatory (required) —

  Is the pre-bid conference required/mandatory?

• Advertisement Date (required) —

  Please enter the advertisement date in the following style:

  December 21, 2024. 

  Not: 12/21/2024.

• Cooperative Purchasing Agreement (required) —

  Will this RFP require the vendor to make pricing available to a Cooperative Purchasing Agreement?