Active SLED Opportunity · FLORIDA · CITY OF HOMESTEAD
AI Summary
City of Homestead seeks bids for the Basin 11 Pump Station Force Main Project involving installation of approximately 6,700 linear feet of force main using open cut and HDD methods. The project includes roadway restoration, traffic maintenance, and system commissioning. Bidders must meet bonding, insurance, and qualification requirements. Pre-bid meeting on May 21, 2026; bids due June 18, 2026.
The purpose of this Invitation to Bid (ITB) is to establish a contract, through sealed bids, for the construction and completion of the Pump Station 11 Force Main Project for the City of Homestead. The Project generally consists of the installation of approximately 6,249 linear feet of 12-inch C900 PVC force main and approximately 451 linear feet of 14-inch HDPE force main.
The selected Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to complete the Work in accordance with the Contract Documents. The Work includes, but is not limited to, installation of the 12-inch C900 PVC force main via open cut and 14-inch HDPE force main via horizontal directional drilling (HDD), together with all associated valves, fittings, structures, interconnections to the existing pump station and gravity sewer system, and all related appurtenances required for a complete and operable system.
The Work shall also include maintenance of traffic (MOT), roadway milling and resurfacing, pavement restoration, site grading, landscaping restoration as required, erosion control, cleanup, testing, startup, and commissioning activities necessary to place the system into full operation.
Upon completion of construction, the Contractor shall provide a fully tested and commissioned force main system meeting all requirements of the Contract Documents and acceptable to the Engineer and the City of Homestead.
All Work shall be performed in strict accordance with the Contract Documents and shall include all materials, equipment, transportation, utilities, temporary facilities, permits, and ancillary services required to deliver a complete and operational project.
The City of Homestead is an Equal Opportunity Employer and encourages participation by Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Disadvantaged Business Enterprises (DBE). Prime Contractors are encouraged to take affirmative steps to ensure participation by such firms as subcontractors and suppliers.
The City of Homestead is undertaking improvements to Pump Station 11 and its associated discharge force main to enhance the reliability, capacity, and long-term performance of the City’s wastewater transmission system. The existing infrastructure requires significant upgrades to maintain required service levels, accommodate current and future system demands, and reduce the potential for operational failures and sanitary sewer overflows. To facilitate implementation, the City intends to complete the improvements in phases. The initial phase of the project will consist of upgrades to the Pump Station 11 discharge force main, while improvements to the pump station itself will be completed under a subsequent phase.
The Force Main Project generally includes the installation of approximately 6,700 linear feet of new force main utilizing both open-cut construction and horizontal directional drilling (HDD) methods. Construction activities will occur within active public rights-of-way and developed urban areas, requiring careful planning and coordination to minimize disruptions to residents, businesses, and vehicular traffic.
The Project also involves significant coordination with existing utilities and site constraints, including groundwater management, trench safety requirements, maintenance of traffic, and roadway restoration within constrained corridors. The Contractor will be responsible for sequencing construction activities and implementing appropriate quality control measures to ensure successful integration of the new infrastructure with the existing wastewater collection and transmission system.
Upon completion, the City expects delivery of a fully operational, tested, and reliable force main system, along with complete restoration of all disturbed areas to equal or better than pre-construction conditions.
Successful completion of the Project will improve the reliability and operational efficiency of the City’s wastewater infrastructure, reduce long-term maintenance and operational risks, and provide enhanced service resiliency while minimizing impacts to the surrounding community.
The City’s Procurement and Contract Services Department is the official source to obtain information relating to City of Homestead procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:
Solicitation documents are available for download from the City's e-Procurement Portal ("Portal"): https://procurement.opengov.com/portal/cityofhomestead
You may also contact the Procurement and Contract Services Department at (305) 224-4620 or visit us during normal business hours, to obtain award information and other documents at:
City of Homestead
Procurement and Contract Services Department
450 SE 6th Avenue
Homestead, FL 33030
Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Homestead’s Portal at: https://procurement.opengov.com/portal/cityofhomestead for current solicitations and other procurement information.
We appreciate your interest in doing business with the City of Homestead.
The Contractor shall furnish all labor, materials, equipment, tools, supervision, and services necessary to construct, test, commission, and place into operation a complete and fully functional force main system. The primary objective of this Project is to successfully divert and convey wastewater flows from Pump Station 11 through the newly constructed force main system to the designated discharge point within the WWTP Influent Pump Station gravity collection system.
The Work shall include, but not be limited to, the following:
The Project will require nighttime construction activities when necessary (such as, when transferring flows form the existing Force Main to the new Force Main, when working at primary intersections, etc.) to minimize service interruptions and impacts to the public. Night work hours shall generally occur between 8:00 p.m. and 6:00 a.m. and may include, but are not limited to, interconnection work associated with tying the new force main into the existing pump station discharge piping and the existing gravity sewer system. All interconnection activities and shutdowns shall be coordinated with the City in advance of the proposed tie-in dates.
The City shall provide written authorization for work occurring outside of regular working hours.
All improvements to be performed in accordance with the design and specification documents prepared by:
HAZEN AND SAWYER
999 PONCE DE LEON BLVD, SUITE 1150
CORAL GABLES, FL 33134
Proposers should be familiar with all statutory and regulatory requirements, including any waivers and alternative requirements may be issued in the Federal Register. Proposer shall comply with all applicable requirements of Federal provisions, which shall include, but not be limited to those items set forth below:
Contract Provisions shall be made part of the agreement awarded through the solicitation.
| Contract Remedies | Clean Air Act & the Federal Water Pollution Control Act |
| Termination for Cause of Convenience | Debarment and Suspension |
| Equal Employment Opportunity | Byrd Anti-Lobbying Amendment |
| Copeland Anti-Kickback Act | Procurement of Recovered Materials |
| Contract Work Hours and Safety Standards Act | Prohibition on Contracting for Covered Telecommunications Equipment or Services |
| Rights to Inventions Made Under a Contract or Agreement | Domestic Preferences for Procurements |
| Access to Records | Affirmative Socioeconomic Steps |
| Changes & Modifications | Copyright |
| Use of DHS Seal, Logo, and Flags | 2 CFR Part 200.318 through 200.327 |
| Compliance with Federal Law, Regulations, and Executive Orders | |
| No Obligation by Federal Government | |
| Program Fraud and False or Fraudulent Statements or Related Acts |
2 CFR Part 200—
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as required by the provisions of 24 CFR Part 570.503 (b) (4) and 24 CFR Part 570.502.
The procurement standards must be met in accordance with the following categories:
These are mandatory insurance requirements, please be sure to fulfill each requirement listed below. All policies, endorsements, certificates and/or binders shall be subject to approval by the City’s Risk Management as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by a duly authorized representative of the City. A lapse in any required insurance coverage during this Contract shall be considered a material breach. Further it is understood and agreed by Bidder that nothing in this provision shall waive or otherwise limit the right of the City to modify INSURANCE REQUIREMENTS to meet the demands of special or unique circumstances. Accordingly, those rights are expressly reserved by the City.
The insurance obligations under this Contract shall be: all the insurance coverage and/or limits carried by or available to the Bidder or the minimum insurance requirements and/or limits shown in this Contract, whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Contract are sufficient to cover obligations of the Bidder under this Contract.
If evidence of insurance provided by Bidder does not comply with the requirements of this section, the City reserves the right but not the obligation to deem your Bid non-responsive.
Throughout the term of this agreement and for all applicable statutes of limitation periods, Bidder agrees to have and maintain in full force and effect the insurance policies set forth in this article. All policies must contain an endorsement requiring minimum thirty (30) days written notice from the insurance company to the City prior to cancellation or any change in coverage, scope or amount of any such policy or ten day notice for non-payment of premium.
BIDDER EXPRESSLY AFFIRMS THAT IT HAS HAD THE OPPORTUNITY TO RECOVER THE COSTS OF THE INSURANCE REQUIRED IN ITS CONTRACT PRICE.
Bid tabulations are posted on the City website at: https://procurement.opengov.com/portal/cityofhomestead.
City Coordination Requirements
Advance Written Notice: The Contractor shall submit a formal written shutdown request to the City Water & Sewer Division a minimum of fourteen (14) calendar days prior to any proposed tie-in, shutdown, or flow transfer activity.
Coordination Meeting: A mandatory pre-shutdown coordination meeting involving the Contractor, City Water & Sewer Division Operations staff, and the Engineer of Record shall be conducted no less than forty-eight (48) hours prior to the scheduled shutdown.
Authorized Operations Only: Under no circumstances shall the Contractor operate City-owned valves, pumps, electrical equipment, or control systems. All valve manipulations, pump station shutdowns/startups, and operational control activities shall be performed exclusively by authorized City personnel.
Scheduled Shutdown Window: The Contractor shall anticipate that all tie-ins and flow transfer operations associated with transitioning flows from the existing transmission system to the proposed force main shall be performed during designated low-flow periods, generally between 12:00 AM and 5:00 AM, unless otherwise directed by the City. The Contractor shall also account for potential adverse weather conditions that may impact the planned shutdown activities. The City reserves the right to cancel or postpone any scheduled shutdown within twenty-four (24) hours of the planned operation due to inclement weather or operational concerns. In such instances, the City shall bear no responsibility for costs incurred by the Contractor associated with mobilization, demobilization, standby time, or rescheduling of work activities.
Pumping & Hauling Contingency Requirements: Provided the work is properly planned and coordinated, the anticipated tie-ins to the existing pump station and gravity collection system are expected to be completed within one (1) to two (2) overnight shutdown periods, depending on crew size, sequencing, and equipment availability. Should the Contractor determine that the work cannot be completed within the allowable shutdown duration, the Contractor shall provide all necessary bypass pumping, temporary pumping, hauling, storage, or other contingency measures required to maintain continuous and uninterrupted wastewater conveyance beyond the permitted shutdown period. All costs associated with such contingency measures shall be borne solely by the Contractor. If bypass pumping, hauling, or other temporary conveyance measures are proposed or deemed necessary by the Contractor, a comprehensive bypass and contingency plan shall be submitted to the City for review and approval prior to implementation.
Restoration of Service: Tie-in activities shall not be considered complete until Pump Station 11 has been successfully restarted by City personnel, wastewater flows have been verified as being conveyed through the newly constructed force main system, and the existing transmission facilities have been safely isolated or taken out of service in accordance with the Contract Documents and approved plans.
Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to these Sections may be cause for the bid to be considered non-responsive.
Taking an exception to any of the Terms and Conditions or Sections other than Technical Specifications may, depending on the item, cause your response to be deemed non-responsive and not considered for award.
If not submitting a bid, respond by returning an original copy of Bid Form, marking it “No Bid,” and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier’s name from the bid mailing list. NOTE: A Bidder, to qualify as a respondent, must submit a “no bid” and same must be received no later than the stated bid opening date and hour.
Prior to submitting the bid, the bidder is required to visit the site of the proposed work and to become familiar with any conditions, which may in any manner, affect the work to be done or affect the equipment, materials and labor required. The bidder is also required to examine carefully the specifications and be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowances will be made because of lack of knowledge of these conditions.
A site inspection of the project location will be held immediately after the Pre-Bid Conference.
Any Bidder attending this site inspection is required to complete the Site Inspection Indemnity Form (see attachment) or bring a copy of their certificate of insurance evidencing statutory worker’s compensation coverage to the pre-bid meeting as these forms will be reviewed prior to anyone attending the Site Inspection. Bidders who do not supply this information will not be permitted to attend the site inspection.
Invoices, unless otherwise indicated, must show the purchase order number and respective Bid number and shall be submitted to the City of Homestead (100 Civic Court Homestead, FL 33030) with the requesting Department labeled on the mailing envelope.
1401 SW 4th Street Homestead, FL 33030
The City of Homestead is exempt from all Federal Excise and State taxes. The applicable tax exemption number is shown on the Purchase Order.
If Bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer.
Brand Names: Catalog numbers, manufacturers’ and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications.
Bidder shall indicate on the Bid Form the manufacturer’s name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA.
Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form.
Manufacturer’s name, brand name and model number may have been used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is no way intended to prohibit the bidding of other manufacturer’s items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal.
All bids must be accompanied by a Bid Bond in the amount of 10% of the total bid submitted, to be in the form of a Cashier’s Check (which shall be tantamount to a Bid Bond) made payable to the City of Homestead; a bond written by a surety company authorized to do business in the State of Florida and shall comply with State Statute 287.0935. The Bid Bond must be fully executed, signed by both the Bidder and the surety, and must be uploaded in the designated submittal section at the time of bid submission. The bond of all unsuccessful bidders will be returned after bid award. The Bidder shall not withdraw their Bid after Bid Opening for the period stipulated as the Bid guaranty period. Bidders will give these assurances that all bids offered will be held open and are not revocable for lack of consideration during the time stipulated herein.
2.5.1 Attorneys-in-fact, who sign the Bid Bond, Performance Bond and Payment Bond, must file with such Bonds, certified copies of their current power of attorney to sign such Bonds. All Bonds must be countersigned by an agent of the Surety licensed in the state of Florida, with a copy of the agent's current identification card, as issued by the State of Florida Insurance Commissioner, attached thereto.
If the contract award amount exceeds $200,000.00, a Performance Bond and Labor and Material Payment Bond will be required and will be issued within ten (10) days upon issuance of a notice to proceed in the form(s) required herein, and written by a surety licensed in Florida and acceptable to the City. Bidder shall provide evidence of sufficient bonding capacity with its Bid in the form required herein. Failure to provide such evidence may result in rejection of the Bid.
A Performance Bond/Payment Bond that does not conform to the City’s form may not be accepted. The Surety Company shall be acceptable to the City and must be authorized to do business in the State of Florida. The Performance and Payment bonds from the bidder shall name the City as an obligee. BIDDERS THAT CANNOT PROVIDE EVIDENCE OF THE CAPACITY FOR BONDING IN THE MINIMUM AMOUNT OF THE BID PRICE AT THE TIME OF BID SUBMISSION MAY NOT BE CONSIDERED RESPONSIVE OR OTHERWISE QUALIFIED TO PERFORM THE PROJECT PURSUANT TO THIS BID. SUFFICIENT EVIDENCE OF SUCH MUST BE PROVIDED BY THE BIDDER PURSUANT TO THIS BID AT THE TIME OF BID SUBMISSION. City reserves the right in its sole discretion to determine the sufficiency of such evidence of Bidder’s bonding capacity.
2.6.1 The Performance Bond shall be conditioned so that the contractor performs the Contract in the time and manner prescribed in the Contract, including the obligation to cure any and all defects in the Work, including latent defects, with in the time period allowed by section 95.11(3)(c), Florida Statutes. The Payment Bond shall be conditioned so that the contractor promptly make payments to all persons who supply the contractor with labor, materials, supplies, and equipment used directly or indirectly by the contractor in the prosecution of the work provided for in the Contract. The bonds shall provide that the surety be obligated to an amount not exceeding the penal sum of each bond, together with interest at the maximum rate allowed by law, and shall further indemnify and save harmless the City to the extent of any and all payments in connection with the carrying out of said Contract which the City may be required to make under the law.
2.6.2 Pursuant to the requirements of Section 255.05. Florida Statutes, it shall be the duty of the contractor to record the aforesaid Payment Bond in the public records of Miami-Dade County, with the contractor to pay all recording costs, and to deliver a certified copy thereof to the City prior to the commencement of any construction. Bidder acknowledges that notwithstanding the provisions of the Bid Documents, the Contract, or any “prompt payment” laws to the contrary, City shall not be obligated to make any payment to the contractor unless and until contractor complies this this section.
Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the Bidder’s risk.
Each Bid should be accompanied by a list of references (minimum of six [6]) for clients or government organizations for which the Bidder is currently furnishing or has previously furnished similar products or services. The reference list should include, the name of the company, a contact person, telephone number, email address, Purchase Order or Contract Number.
The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site-visitation, and other independent confirmation of data.
It is understood and agreed that any item offered or shipped as a result of this bid shall be latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.
The successful bidder will be required to warranty/guarantee all work performed. The warranty/guarantee that the vendor is offering shall be described in detail and submitted with their bid.
Only manufacturer’s authorized parts or approved equal shall be used in the equipment repairs. All parts used must be new. Whenever parts are to be replaced, the Contractor shall ensure that all warranty conditions are maintained. Parts and labor shall be warranted for a minimum period of one (1) year from date of installation, and the contractor shall maintain a record of all warranted parts.
If Contractor finds a piece of equipment that appears to be under manufacture warranty and recognizes that it may not be maintenance by a Third-Party. It is the Contractors responsibility to list it and bring it to the attention of the Project Manager.
All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship.
RESERVED
Bidders are expected to submit with their bid, evidence that they are qualified to satisfactorily perform the specified work. A Company Profile should be submitted, including sufficient documentation and relevant information demonstrating that the Bidder meets the following qualifications: Maintains a permanent place of business [i.e. length of time in business]; Has technical knowledge and practical experience included in this scope of work [i.e. any certifications, or training that you company goes through, along with years of experience using these products or providing these services, Resume and experience of those individuals who will be assigned to this project as Project Manager and/or Project Team; Has available the organization and qualified manpower to do the work [i.e. number of employees, size of warehouse, office, location]; Has adequate financial status to meet the financial obligations incidental to the work; Has not had just or proper claims pending against him or his work; Has installed and serviced similar type, size and complexity of such project, evidence will consist of listing the nature of work for each of the last five (5) years. List of any pending or past litigation including all its principals and officers with the City.
2.9.1 A Bidder must hold at the time of bid submission: A current valid certificate, as listed below, qualifying the Bidder to perform the work contemplated by these Contract Documents. Failure to hold the appropriate certificate at the time this Bid is submitted shall render the Bid non-responsive. The State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.115 of the Florida Statutes If Bidder is a joint venture, the joint venture entity, of whatever nature or qualifications, must be qualified as a separate and distinct entity, as required by the rules of the State of Florida Department of Professional Regulations. Joint Venture Bidders not otherwise qualified as set forth above may submit Qualifications if they have initiated the process with the Florida Construction Industry Licensing Board and have received a letter from the Department of Professional Regulations (DPR) attesting that they have satisfied the requirements of The State of Florida Department of Professional Regulations pertaining to the Qualifications of Joint Ventures. Such letters must be submitted with the Bid.
2.9.2 Florida Contractor License is required.
2.9.3 Failure to comply with the provisions of this Section 2.9 at the time this bid is submitted, may render the Bid non-responsive.
If the Bidder is awarded a contract under this bid solicitation, the prices quoted by the Bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided however, that the Bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term.
All Bidders must submit catalog information on the product(s) and/or unit(s) they propose to furnish if awarded this Contract. Failure to submit such information will result in rejection of your Bid.
All Bids that include substances found on the current Florida Toxic Substance List must be submitted with a Material Data Sheet, in accordance with applicable Florida Statutes.
These specifications describe the various items or classes of work required, enumerating or defining the extent of same necessary, but failure to list any item or classes under scope of the several sections shall not relieve the contractor from furnishing, installing or performing such work where required by any part of these specifications, or necessary to the satisfactory completion of the project.
Other forms to be included with your submission include the following: Americans with Disability Nondiscrimination Statement, Business Entity Affidavit/Conflict of Interest, Certification regarding Debarment, Drug-Free Workplace Program Affidavit, Scrutinized Companies, E-Verify, Sworn Statement, Performance Surveys, Social Security Collection, W-9, Affidavit Attesting to Non-Coercive Conduct for Labor or Services, Affidavit regarding Prohibition on Contracting with Entities of Foreign Countries of Concern, Small & Minority Business Enterprise, Certification regarding Lobbying, Protest Procedures and minimum of three Reference Questionnaires completed by refences, and all required product information and any other items as indicated in this Section or any part of this Invitation to Bid. Bids may be deemed non-responsive if a form is considered material to the bid and not submitted by the specified due date. Additionally, bids may be rejected for failure to include any other required documentation identified in this section, elsewhere in the Invitation to Bid, or in any issued Addenda.
2.11.1 LICENSING:
Bidder(s) shall submit, with their Bid, a copy of their valid occupational/business license and State registration [Florida State Registration can be located and printed at www.Sunbiz.org]. Bidder must also submit certificates of competency, licenses or any other certification necessary to complete the Contract. Bidders must be in good standing and authorized to transact business in the State of Florida. Must not be listed in the System for Award Management (SAM) as an excluded party. In addition, all licenses required for Bidders whose businesses and professions are regulated by the Florida Department of Business and Professional Regulation must be active and current.
2.11.2 ALTERNATE BID DOCUMENTS:
Documents prepared by the City must be used for the submission of the Bid response. Alternate bids or bids that deviate from the requirements of this solicitation will not be considered. Bidders shall not insert in their submission any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering the subject matter thereof.
2.11.3 TRENCH SAFETY ACT COMPLIANCE FORMBidder acknowledges that the Florida Trench Safety Act, Florida Statutes Section 553.60 et seq. (“Trench Safety Act”), effective October 1, 1990, shall be in full force and effect during the construction period of this Project. By signing and submitting its Bid, Bidder certifies that any trench excavation performed under this Contract will be completed in accordance with all applicable trench safety standards.
All successful Bidders/respondents on City contracts in which subcontractors may be used shall provide a detailed statement of their policies and procedures for awarding subcontracts which:
2.12.1 Prospective Bidders need to furnish a list at time of Bid of all sub-contractors to be used during the construction of this project. The City of Homestead reserves the right to approve or disapprove any sub-contractor on the basis of the responses to the requirements listed below during the term of this contract. The prime contractor must maintain and furnish a current list (to the City's Project Manager) of the following information for each sub-contractor and notify the City of any changes to this information during the term of this contract:
Bidder should deduct trade discounts and quote firm net prices and give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. / C.I.F. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment: Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s).
Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be UL listed or re-examination listing where such has been established by UL for the item(s) offered and furnished.
Failure by the Bidder to whom the Contract has been awarded, to execute and deliver the required documents and/or other applicable forms, and to furnish the Performance and Payment Bonds, and to furnish satisfactory evidence of all insurance coverage within ten (10) calendar days after the award letter is presented to Bidder for execution, may result in the annulment of the award and the forfeiture of the bid guarantee to the City, which forfeiture shall be considered not as a penalty but in liquidation of damages sustained by the City. Award may then be made to the next lower responsive and responsible Bidder or all remaining Bids may be rejected, and the Contract may be re-advertised.
The City Council of Homestead, acting in session on June 20, 1983, adopted Resolution No. 83-06-21 which states, “That it is the intent and policy of the City Council of the City of Homestead, Florida, that the needs of the City of Homestead for supplies, materials and equipment be met using only those supplies, materials and equipment manufactured in the United States of America when same are available and when the price of same and the bid of same is consistent with the bidding procedures of the City Code of the City of Homestead.”
This Contract shall commence the day after date of award by the City Council of Homestead, Florida (the “City Council”), unless otherwise stipulated in the Notice of Award Letter and/or Notice to Proceed, which is distributed by the Procurement & Contract Services Director. The Contract shall remain in effect through successful job completion.
Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at vendor’s expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the Bidder. Any violation of these stipulations may also result in:
It is understood and agreed between the parties herein that the City shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this contract.
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the buyer shall be final and binding on both parties.
Refer to Article 10 - Special Provisions for Construction Contract, attached herein.
Federal, state, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the Bidder will in no way be a cause for relief from responsibility.
Inspection and acceptance will be destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful Bidder until acceptance by the buyer unless loss or damage results from negligence by the buyer. If the materials or services supplied to the City are found to be defective or to not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at Bidder’s expense.
NOTE TO VENDORS DELIVERING TO WAREHOUSE:
Receiving hours are Monday through Friday, excluding holidays, from 7:00 a.m. to 3:30 p.m. The warehouse is located at 450 S.E. 6 Avenue, Homestead, FL, 33030.
The Bidder, without exception, shall indemnify and save harmless the City of Homestead, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Homestead, Florida. If the Bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or costs arising from the use of such design, device, or materials in any way involved in the work.
Final completion shall be achieved 210 calendar days inclusive of days, nights and weekends, but exclusive of recognized holidays from issuance of Notice to Proceed (NTP).
Substantial Completion shall be achieved within 180 calendar days.
The liquidated damages specified in paragraph 2.20 LIQUIDATED DAMAGES below shall apply. The project shall not be deemed to be complete until such time as the work has been completed in accordance with specifications enumerated herein. Completed work shall be subject to the inspection and approval of the Project Manager.
The Bidder warrants that the product supplied to the City of Homestead, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the Bidder responsible for same.
Substantial Completion is the stage when the Work in accordance with the approved plans and specifications are complete, certified by the Architect/Engineer of the record as complete, so that the work can be used for its intended purpose. At this point, all essential components of the system must be operational, testing and inspections have been successfully completed, minor corrective work, final adjustments or punch‑list items remain unfinished, and the project warranty period commences. Failure to meet the Substantial Completion date, it is understood that liquidated damages will be assessed in the amount of $2,667.00 for each calendar day after the specified date.
The Bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin.
Final Completion shall be achieved within 30-days of the date of Substantial Completion, in which point the punch list items have been addressed, project is fully constructed in accordance with the plans, specification meeting all applicable regulatory requirements and all the regulator permits are closed. At this stage, every punch‑list item has been corrected, all testing and inspections have been successfully completed, and all required signed and sealed as-built, warrantee documentation has been submitted and accepted. Failure to meet the Final Completion date, it is understood that liquidated damages will be assessed in the amount of $667.00 for each calendar day after the specified date.
In the event of default on a contract, the successful Bidder shall pay all attorneys’ fees and court costs incurred in collecting any liquidated damages.
Applicable liquidated damages are the amounts established in the following schedule:
| Original Contract Amount Range | Daily Charge (Per Calendar Day) |
|---|---|
| $299,999 and under | $904 |
| $300,000 – less than $2,000,000 | $1,685 |
| $2,000,000 – less than $5,000,000 | $2,667 |
| $5,000,000 – less than $10,000,000 | $3,813 |
| $10,000,000 – less than $20,000,000 | $5,021 |
| $20,000,000 – less than $40,000,000 | $7,442 |
| $40,000,000 and over | $10,224 + 0.00005 × (amount over $40M) |
For all contracts, regardless of whether the contract time is stipulated in calendar days, the Engineer will count days in calendar days. If the Contractor or, in case of his default, the surety fails to complete the work within the time stipulated in the Contract, or within such extra time that the CITY may have granted the Contract or, in case of his default, the surety shall pay to the CITY, liquidated damages, in the amount of $2,667.00 per calendar day in which work is not completed. This is imposed as liquidated damages, not as a penalty, in recognition of the difficulty of ascertaining actual damages. The CITY has the right to apply, as payment on such liquidated damages, any money the CITY owes the Contractor. The CITY does not waive its right to liquidated damages due under the Contract by allowing the Contractor to continue and finish the work, or any part of it, after the expiration of the Contract Time including granted time extensions.
The City of Homestead, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the Bidder’s expense.
The City reserves the right to conduct site visits to Contractor’s business location(s) at any time with prior notice and/or may request that Contractor participate in live presentations. The selection of a contractor may be based wholly or in part upon the results of site visits or live presentations.
In the event additional work requested is not covered in the bid line items, Contractor will be asked to supply a proposal task order with scope of work details, pricing, schedules, deliverables and a not to exceed dollar amount unless authorized by the City contract representative.
Refer to Special Provisions for Construction Contracts, Article 7, Changes in the Work.
Please contact the City Attorney for any questions concerning “Cone of Silence” compliance.
The City of the City of Homestead may, in its sole and absolute discretion, accept or reject, in whole or in part, for any reason whatsoever any or all Bids; re-advertise this Bid; postpone or cancel at any time this Bid process; or, waive any formalities of or irregularities in the bidding process. Bids that are not submitted on time and/or do not conform to the City of Homestead’s requirements will not be considered. After all bids are analyzed, organization submitting bids that appear, solely in the opinion of the City of Homestead, to be the most competitive, shall be submitted to the City Council, and the final selection will be made shortly thereafter with a timetable set solely by the City of Homestead. The selection by the City of Homestead shall be based on the bid, which is, in the sole opinion of the City Council, in the best interest of the City of Homestead. The issuance of this bid constitutes only an invitation to make presentations to the City of Homestead. The City of Homestead reserves the right to determine, at its sole discretion, whether any aspect of the bid satisfies the criteria established in this Bid. In all cases the City of Homestead shall have no liability to any contractor for any costs or expense, incurred in connection with this bid or otherwise.
The submission of a Bid shall be prima facie evidence that the Contractor is familiar with and agrees to comply with the contents of this Bid Project.
The successful Bidder, prior to hiring to fill each vacancy arising as a result of this solicitation shall (1) first notify the City’s designated Referral Agency for this solicitation, of the vacancy and list the vacancy with the designated agency, and (2) make a good faith effort to fill its employment needs through the designated agency. If no suitable candidates can be employed after a Referral Period of three to five days, the successful Bidder is free to fill its vacancies from other sources. Successful Bidders will be required to provide quarterly reports to the designated agency indicating the name and number of employees hired in the previous quarter, or why referred candidates were rejected.
The Bidder shall obtain and pay for all certificates of competency, licenses, insurance, permits, inspection fees, and any other certification necessary or required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Building, mechanical, electrical, plumbing and structural permit plans or installations which are reviewed by a third party are subject to fees. Those fees required by the County [i.e.] fire, impact fees, PERA (Permitting Environment and Regulatory Affairs, formerly PERA), code compliance, and State fee’s and surcharges are the responsibility of the Contractor and cannot be waived by the City. These fees will NOT be reimbursed by the City of Homestead and are the sole responsibility of the Contractor. The Bidder shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein.
Where Bidders are required to enter or go onto City of Homestead property to deliver materials or perform work or services as a result of a Bid award, the successful Bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Homestead building requirements and the Florida Building Code. The Bidder shall be liable for any damages or loss to the City occasioned by negligence of the Bidder (or agent) or any person the Bidder has designated in the completion of the Contract as a result of his or her Bid.
Successful bidder (General Contractor and Qualifier) must also register with the City of Homestead’s Development Services, Planning and Zoning Department prior to performing any work associated with this project.
The Contractor agrees not to enter into subcontracts and shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Homestead.
Contractor shall indemnify and hold harmless the City of Homestead and City’s officers and employees to the fullest extent authorized by Section 725.06 (2), Florida Statutes, which statutory provisions shall be deemed to be incorporated herein by reference as if fully set forth herein.
All bids submitted shall be binding for 365 calendar days following the Bid Opening.
As provided in Section 287.042 (16), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement and Contract Services, has certified its use to be cost effective and in the best interest of the state. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option.
The submittal of all the items under this article plus the following Sections which are also part of the Contract Documents shall bind the Bidder to all the Provisions of the entire Contract Documents:
It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be “Spot Market Purchased” may be purchased by other methods, i.e. Federal, State or local contracts.
In accordance with City Code Section 2-411, there shall be a fifteen (15%) percent local preference given to local businesses who are holders of current city local business tax receipts for businesses which are physically located within the city limits of Homestead and have held such local business tax receipts for a minimum of one year prior to asserting the local preference. Said fifteen (15%) percent local preference must be asserted by the party seeking it at the time the competitive quotation, bid or proposal is made . and shall be calculated by the purchasing department in rating competitive quotations, bids or proposals which are governed by this section of the Code of the city. The local preference shall not apply if the solicitation specifications of the city so state. Further, said local preference, as described above, shall only be applied in certain situations and shall be specifically governed by the below-described limitations:
Section 119.0701(2)(a), Florida Statutes
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN PUBLIC RECORDS.
Custodian of Records: ELIZABETH SEWELL, CITY CLERK
Mailing address: 100 CIVIC COURT, HOMESTEAD, FL 33030 Telephone number: 305-224-4442
Email: ESEWELL@HOMESTEADFL.GOV
As a political subdivision, the City of Homestead is subject to the Florida Sunshine Act and Public Records Law. By submitting a Bid, Contractor acknowledges that the materials submitted with the Bid and the results of the City of Homestead’s evaluation are open to public inspection upon proper request. Contractor should take special note of this as it relates to proprietary information that might be included in its Bid.
The performance of any act by the City or Contractor hereunder may be delayed or suspended at any time while, but only so long as, either party is hindered in or prevented from performance by acts of God, the elements, war, rebellion, strikes, lockouts or any cause beyond the reasonable control of such party, provided however, the City shall have the right to provide substitute service from third parties or City forces and in such event the City shall withhold payment due Contractor for such period of time. If the condition of force majeure exceeds a period of 14 days the City may, at its option and discretion, cancel or renegotiate this Agreement.
By offering a submission pursuant to this Invitation to Bid, the Bidder certifies the Bidder has not divulged, discussed or compared his Bid with other Bidders and has not colluded with any other Bidder or parties to this Bid whatsoever. Also, the Bidder certifies, and in the case of a joint bid, each party thereto certifies, as to his own organization, that in connection with this Bid.
Any prices and/or cost data submitted have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with any other Bidder or with any competitor.
Any prices and/or cost data quoted for this Bid have not knowingly been disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to the scheduled opening, directly or indirectly to any other Bidder or to any competitor.
No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition.
The only person or persons interested in this Bid, principal or principals is/are named therein and that no person other than therein mentioned has any interest in this bid or in the contract to be entered into.
No person or agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee accepting bona fide employees or established commercial agencies maintained by the Bidder for the purpose of doing business.
All agents, employees and subcontractors of the Bidder retained to perform services pursuant to this bid shall comply with all laws of the United States concerning work eligibility.
Whenever two or more Bids which are equal with respect to price, quality and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a Bid received from a business that certifies that is has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:
Property owned and in the possession of the City of Homestead is the responsibility of the City of Homestead. Such property furnished to a Contractor for repair, modification, study, etc., shall remain the property of the City of Homestead. Damages to such property occurring while in the possession of the Contractor shall be the responsibility of the Contractor. Damages occurring to such property while in route to the City of Homestead shall be the responsibility of the Contractor. In the event that such property is destroyed or declared a total loss, the Contractor shall be responsible for replacement value of the property at the current market value, less depreciation of the property if any.
If Contractor defaults in its performance under this Contract and does not cure the default within 30 days after written notice of default, the City Manager may terminate this Contract, in whole or in part, upon written notice without penalty to the City of Homestead. In such event the Contractor shall be liable for damages including the excess cost of procuring similar supplies or services: provided that if, (1) it is determined for any reason that the Contractor was not in default or (2) the Contractor’s failure to perform is without his or his subcontractor’s control, fault or negligence, the termination will be deemed to be a termination for the convenience of the City of Homestead under Section 3.38.
The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice when it is in the best interests of the City of Homestead. If this Contract is for supplies, products, equipment, or software, and so terminated for the convenience by the City of Homestead the Contractor will be compensated in accordance with an agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City of Homestead shall be liable only for payment in accordance with the payment provisions of the Contract for those services rendered prior to termination. In no event shall City be liable for consequential damages, including anticipated lost profits on work not performed on this or any other project. The City Manager may terminate this Contract immediately for public health, safety and welfare.
As a political subdivision, the City of Homestead is subject to the Florida Sunshine Act and Public Records Law. If this Contract contains a confidentiality provision, it shall have no application when disclosure is required by Florida law or upon court order.
The validity and effect of this Contract shall be governed by the laws of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this Contract shall take place in Miami-Dade County, Florida.
In connection with any litigation, mediation and arbitration arising out of this Contract, the prevailing party shall be entitled to recover its costs and reasonable attorney’s fees through and including appellate litigation and any post-judgment proceedings.
Nothing contained in this Contract will be deemed or construed to create a partnership or joint venture between the City of Homestead and Contractor, or to create any other similar relationship between the parties.
If any provision of this Contract or the application thereof to any person or circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent permitted by law.
Except as otherwise expressly provided in this Contract, all covenants, conditions and provisions of this Contract shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns.
The headings to the various paragraphs of this Contract have been inserted for convenient reference only and shall not in any manner be construed as modifying, amending or affecting in any way the expressed terms and provisions hereof.
The contract consists of this City of Homestead Bid and specifically this Section III, Contractor’s Response and any written agreement entered into by the City of Homestead and Contractor, and represents the entire understanding and agreement between the parties with respect to the subject matter hereof and supersedes all other negotiations, understanding and representations, if any, made by and between the parties. This Contract may be modified only by a written agreement signed by the City of Homestead and Contractor.
The City shall have access to all books, records, and documents of the successful Bidder which directly relate to the Work to be performed for the purpose of inspection and auditing upon reasonable written notice during normal business hours at the office of the Contractor or at some location mutually agreed upon by the City and the Contractor.
U.S. Department of Labor: In projects having Federal participation, minimum wage rates for the proposed work will be established by the U.S. Department of Labor, Employment Standards Administration. Schedules of labor classifications and corresponding wage rates and benefits will be included in the Bid Documents, and shall apply to this Project.
COMPLIANCE WITH DAVIS-BACON AND ARRA: Pursuant to use of federal funds, the Contractor may be required to comply with the minimum rates for wages for laborers and mechanics as determined by the Secretary of Labor in accordance with the provisions of the Davis-Bacon and Related Acts.
Prevailing wage rates are found at the Department of Labor website: https://www.dol.gov/
A guide for contractors on Davis Bacon can be found online at: https://www.dol.gov/agencies/whd/government-contracts/construction/guidance
No Bid can be withdrawn by a Bidder after it is filed with the Clerk, during the period stipulated in the advertisement for Bids, unless the Bidder makes the request in writing to the City Clerk and the request is received prior to the time set for the opening of Bids.
In the event that a conflict arises between the General Terms and Conditions, Special Conditions, the Technical Specifications, the Bid Submittal Section, or any addendum issued, the order of precedence shall be the last addendum issued, the Bid Submittal Section, the Technical Specifications, the Special Conditions, and then the General Terms and Conditions.
The Bidder certifies that it has fully reviewed the Special Provisions applicable to this Construction Contract and acknowledges and confirms its acceptance of, and agreement to comply with, all such provisions.
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of 10% of the total bid price, payable to City of Homestead, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 365 days from the date of the bid opening.
Please scan and upload a copy of your bid bond/cashier's check. Bidder must also DELIVER the original bid guarantee with a postmarked date no later thanThursday, June 18, 2026 addressed to:
City of Homestead
Procurement & Contract Services Department
Xintia Rubio
450 SE 5th Avenue
Homestead,FL33030
Please have the Bidder Name, Contract Title ("Basin 11 Pump Station Force Main Project"), and Contract Number ("202624") listed clearly on the outside of the envelope.
***********IMPORTANT*****************
Bidders are reminded that the Bid Bond must be fully executed. Please verify the Bid Bond is signed and dated, including required signatures from the bidder (principal) and surety/authorized agent. Failure to submit a properly executed Bid Bond may result in disqualification of the bid.
In accordance with Q#3 - Bid Bond - Bidder must deliver the original bid bond to indicated address.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Submit a Company Profile demonstrating qualifications to perform the work.
Provide evidence of a permanent place of business (including length of time in business).
Demonstrate technical knowledge and relevant experience, including certifications, training, and years of experience with similar products/services.
Include resumes and experience of the proposed Project Manager and/or Project Team.
Show evidence of adequate organizational capacity and qualified manpower (number of employees, warehouse/office size and location).
Provide documentation of financial capability to meet project obligations.
Confirm there are no outstanding or unresolved claims against the firm or its work.
List similar projects completed within the last five (5) years, including type, size, and complexity.
Disclose any pending or past litigation involving the firm, its principals, or officers with the City.
Please download the below documents, complete, and upload.
Bidder(s) shall submit, with their Bid, a copy of their valid occupational/business license.
State registration [Florida State Registration can be located and printed at www.Sunbiz.org].
It is highly recommended that firms responding to this ITB register their entity at SAM.gov. The process is free and a requirement for award of work on federally funded projects. To register, follow the link provided: https://sam.gov/content/entity-registration . Once registered, your firm will be issued a Unique Identifier Number. The registration process usually takes several days but can be up to several weeks depending on demand.
Bidder/Contractor must not be listed in the System for Award Management (SAM) as an excluded party.
E-VERIFY: In accordance with Section 448.095, Florida Statutes, the City requires all contractors doing business with the City to register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The City will not enter into a contract unless each party to the contract registers with and uses the E-Verify system. The contracting entity must provide of its proof of enrollment in E-Verify. For instructions on how to provide proof of the contracting entity’s participation/enrollment in E-Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E-Verify requirements imposed by Section 448.095, Florida Statutes, including but not limited to obtaining E-Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein.
Every public employer, contractor, and subcontractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. A public employer, contractor, or subcontractor may not enter into a contract unless each party to the contract registers with and uses the E-Verify system.
Bidder acknowledges that they are solely responsible for reviewing the latest questions and answer, notices and addenda associated with this procurement process. Failure to consider key information and changes within your submission may result in your offer being deemed non-responsive if key data or forms are omitted.
Refer to Section 2.12 - Prospective Bidders need to furnish a list at time of Bid of all sub-contractors to be used during the construction of this project.
Bidders are required to submit, as part of their bid, a detailed project schedule and sequencing plan outlining all major activities, timelines, and the project's critical path with clearly defined timelines.
Enter in the number of days for completion time.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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