Bid 2026-08 Annual Pest Control Services

The City of Carlsbad is seeking Bids for Bid 2026-08 Annual Pest Control Services. Bids are to be submitted no later than 2:00 pm on Monday, June 29, 2026, through the Procurement Portal.

Background

The City of Carlsbad contracts with a pest control services company to provide pest control for all City facilities on an annual basis.  The City currently has thirty-five (35) facilities in need of monthly pest control services.

Services would commence following award and purchase order approvals in July 2026 and terminate on June 30, 2027.

Project Details

• Reference ID: 2026-08
• Department: Purchasing
• Department Head: - (-)

Important Dates

• Questions Due: 2026-06-22T23:00:00.000Z

Evaluation Criteria

• BID INFORMATION —

  TITLE: Bid 2026-08 Annual Pest Control Services
  

  BID NUMBER: 2026-08

  AGENCY REQUESTED DELIVERY: N/A

  SHIP TO: N/A

• General —

  When the City of Carlsbad Chief Procurement Officer or his/her designee issues a purchase document in response to the Vendor's bid, a binding contract is created.

• ANNUAL PEST CONTROL SERVICES —

  Submit the following bid on General Pest Control Services according to the specifications listed below.

  Instructions to Bidders:

  1. Bidder is responsible to have city personnel accompany them each time they come to spray.

  2. Bidder is responsible for notifying city personnel at each location if they see a problem and how they will solve the problem.

  3. Bidder must provide us with a monthly inspection report per location.

  4. Bidder must provide a copy of each individual’s applicators license.

  5. Bidder will be responsible to call the proper personnel at each location one week prior to spraying to schedule a date and time to spray.

  6. Upon the first spray, the bidder is responsible to spray at that time each month.

  7. Bidder is responsible to obtain a proper signature upon completion of spraying.

   

• TIMELINE —

  Release Project Date:	June 10, 2026
  Question Submission Deadline:	June 22, 2026, 5:00pm
  Response Submission Deadline:	June 29, 2026, 2:00pm

• Variation in Quantity —

  No variation in the quantity of any item called for by this order will be accepted unless such variation has been caused by conditions of loading, shipping, packing or allowances in manufacturing process and then only to the extent, if any, specified in this order.

   

• QUESTIONS —

  If you have questions regarding this Bid, please submit your questions through the Procurement Portal at https://procurement.opengov.com/portal/cityofcarlsbadnm, no later than 5:00 pm on Monday, June 22, 2026.

• Assignment —
  1. Neither the order, nor any interest therein, nor any claim thereunder, shall be assigned or transferred by the Vendor, except as set forth in Subparagraph 3b or as expressly authorized in writing by the Procurement Officer or his/her designee. No such assignment or transfer shall relieve the Vendor from the obligations and liabilities under this order.
  2. Vendor agrees that any and all claims for overcharge resulting from antitrust violations which are borne by the City as to goods, services, and materials purchased in connection with this bid are hereby assigned to the City.
• City Furnished Property —

  City furnished property shall be returned to the City upon request in the same condition as received except for ordinary wear, tear and modifications ordered hereunder.

• ADDITIONAL BIDDER INFORMATION —

  Applications for in-state preference will no longer be processed through the State Purchasing Division. All resident businesses, veterans, and contractors will have to obtain preference number(s) with the NM Department of Taxation & Revenue. In order for the appropriate preference to be applied to any solicitation, there must be no federal funds involved, and vendor must submit a copy of their preference certificate with each solicitation. Applications are available for download at:

  http://www.tax.newmexico.gov/Businesses/in-state-veteran-preference-ceJtification.aspx

  Veterans Only: The Resident Veterans Preference Certification enclosed herein must be completed and returned with bid in order to receive the preference. See Vendor Questionnaire.

• Discounts —

  Prompt payment discounts will not be considered in computing the low bid. Discounts for payment within thirty (30) days will be considered after the award of the contract. Discounted time will be computed from the date of receipt of the merchandise invoice, whichever is later.

• Inspection —

  Final inspection and acceptance will be made at the destination. Supplies rejected at the destination for Non-conformance with specifications shall be removed at the Vendor's risk and expense, promptly after notice of rejection.

• Inspection of Plant —

  The City of Carlsbad Procurement Officer or his/her designee may inspect, at any reasonable time, the part of the Contractor's, or any subcontractor's  plant or place of business, which is related to the performance of this contract.

• Commercial Warranty —

  The Vendor agrees that the supplies or services furnished under this order shall be covered by the most favorable commercial warranties the Vendor gives for such to any customer for such supplies or services. The rights and remedies provided herein shall extend to the City and are in addition to and do not limit any rights afforded to the City by any other clause of this order. Vendor agrees not to disclaim warranties of fitness for a particular purpose of merchantability.

• Taxes —

  The unit price shall exclude all state taxes.

• Packing, Shipping, and  Invoicing —
  1. The City purchase order number and the Vendor's name, user's name and location shall be shown on each packing and delivery ticket, package, bill of lading and other correspondence  in connection with the shipments. The user's count will be accepted by the Vendor as final and conclusive on all shipments not accompanied by a packing ticket.
  2. The Vendor's invoice shall be submitted duly certified and shall contain the following information: purchase order number, description of supplies or services, quantities, unit price and extended totals. Separate invoices shall be rendered for each and every complete shipment.
  3. Invoices must be submitted to the City of Carlsbad Accounts Payable Department and NOT the City Procurement Officer. .
• Default —

  The City reserves the right to cancel all or any part of this order without cost to the City, if the Vendor fails to meet the provisions of this order and, except as otherwise provided herein, to hold the Vendor liable for any excess cost occasioned by the City due to the Vendor's default. The Vendor shall not be liable for any excess costs if failure to perform the order arises out of causes beyond the control and without the fault or negligence of the Vendor, such causes include but are not restricted to, acts of God or the public enemy, acts of the State or Federal Government, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, unusually severe weather and defaults of subcontractors due to any of the above, unless the City shall determine that the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the Vendor to meet the required delivery scheduled. The rights of the City provided in this paragraph shall not be exclusive and are in addition to any other rights now being provided by law or under this order.

• Non-Collusion —

  In signing this bid the Vendor certifies he/she has not, either directly or indirectly, entered into action in restraint of free competitive bidding in connection with this offer submitted to the City Procurement Officer or his/her designee.

• Nondiscrimination —

  Vendor doing business with the City of Carlsbad must be in compliance with the Federal Civil Rights Act of 1964 and Title VII of the Act (Rev. 1979) and the Americans with Disabilities Act of 1990 (Public Law 101-336).

• The Procurement Code —

  Sections 13-1-28 through 13-1-199 NMSA 1978, imposes civil and criminal penalties for its violation. In addition the New Mexico criminal statutes impose felony penalties for bribes, gratuities and kickbacks.

• Bid Items —

  All bid items are to be NEW and of most current production, unless otherwise specified.

• Payment for Purchases —

  Except as otherwise agreed to: late payment charges may be assessed against the City of Carlsbad in the amount and under the conditions set forth in Section 13-1-158 NMSA 1978.

• Workers' Compensation —

  The Contractor agrees to comply with state laws and rules pertaining to Workers' Compensation benefits for its employees. If the Contractor fails to comply with Workers' Compensation Act and applicable rules when required to do so, this Agreement may be terminated by the City.

• Bid Submission —

  Bids must be submitted through the Procurement Portal, no later than 2:00 pm on Monday, June 29, 2026.

• Contractor Personnel —

  Personnel proposed in the Contractor's  written proposal to the Procuring Agency are considered material to any work performed under this Price Agreement. Once a Purchase Order or contract has been executed, no changes of personnel will be made by the Contractor without prior written consent of the City. Replacement of any Contractor personnel, if approved, shall be with personnel of equal ability, experience, and qualifications. The Contractor will be responsible for any expenses incurred in familiarizing  the replacement personnel to insure their being productive to the project immediately upon receiving assignments.  Approval of replacement personnel shall not be unreasonably withheld. The City shall retain the right to request the removal of any of the Contractor's personnel at any time.

• Subcontracting —

  The Contractor shall not subcontract any portion of the Price Agreement without the prior written approval of the City. No such subcontracting shall relieve the Contractor from its obligations and liabilities under this Price Agreement, nor shall any subcontracting obligate payment from the Agency.

• Records and Audit —

  The Contractor shall maintain detailed time and expenditure records that indicate the date, time, nature, and cost of services rendered during this Price Agreement's term and effect, and retain them for a period of three (3) years from the date of final payment under this Price Agreement. The records shall be subject to inspection by the City of Carlsbad upon request.  The City shall have the right to audit billings, both before and after payment. Payment for services under this Price Agreement shall not foreclose the right of the Agency to recover excessive or illegal payments.

  The foregoing requirements for Contractor Personnel, Subcontracting, and Audit shall be inserted into all subcontracts from the prime contractor to the subcontractor.

Submission Requirements

• All Bidders must notify the City Procurement Officer or his/her designee if any employee(s) of the City or elected City officials have a financial interest in the Bidder: (required) —

  YES-financial interest
  NO-financial interest

• Campaign Contribution Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• Are you claiming the New Mexico Resident Business Preference? (required)
• New Mexico Resident Business Preference (required) —

  Please download the below documents, complete, and upload.

• Resident Business Certification (required) —

  A copy of your Resident Business Certification must be provided to claim the New Mexico Resident Business Preference.

• Will you be needing the following sections: (required)
• When would you like this contract to start and end? (required) —

  Example:

  If this is a goods purchase, provide delivery by date.

  If this is a service request, provide start and end date.

  Provide any applicable information.

• Please confirm that your procurement has been budgeted for. (required)
• Please provide budget code for your procurement: (required)
• You have confirmed that your procurement has not been budgeted. Please contact finance and obtain budget for your procurement. (required)
• Is there any special requirement needed from the vendor? (required) —

  Example: Licenses, certifications, etc.

• Please provide the special requirements needed from the vendor: (required) —

  Example: Licenses, Certifications, etc.

• Agency requested delivery: (required)
• Ship to: (required)