Active SLED Opportunity · CALIFORNIA · SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT
AI Summary
San Bernardino City Unified School District seeks vendors for custodial and maintenance supplies under Bid No. 26-21. The contract requires compliance with labor laws, insurance, and quality standards. Electronic bids due by May 8, 2026.
The San Bernardino City Unified School District (SBCUSD), through its Maintenance and Operations Department, is soliciting responses from qualified Vendors for Bid No. 26-21 Custodial and Maintenance Supplies. The District reserves the right to order more, less, or none of the quantity indicated on the OpenGov pricing table.
The San Bernardino City Unified School District (SBCUSD) is the seventh-largest public school District in California, with an average enrollment of about 44,000 students. SBCUSD encompasses 105 square miles in the center of San Bernardino County, consisting of small schools in rural mountain and foothill communities and larger suburban schools in valley flatland areas. The District operates 49 elementary schools, 11 middle schools, and 10 high schools. In addition, the District operates a continuation school, community day school, independent study schools, charter schools, and adult education and preschool programs. (For additional information on the District, log onto http://sbcusd.com).
All persons employed in the performance of this work shall be especially skilled for the kind of work for which they are employed and shall work under the direction of competent supervision.
The District is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.
INSERT SCOPE OF WORK
To view the scope of work and the complete proposal document associated with this Bid, please see the bid document under "Section 5- Attachments".
a. As provided in Article 3 (commencing at Section 1801), Chapter 1, Part 7, Division 2 of the Labor Code, eight (8) hours of labor shall constitute a legal day of work. The time of service of any worker employed at any time by the contractor or by any subcontractor on any subcontract under this contract upon the work or upon any part of the work contemplated by this contract is limited and restricted to eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon this public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half times the basic rate of pay.
A. Every contractor and subcontractor shall keep an accurate record showing the name of and actual hours worked each calendar day and each calendar week by each worker employed in connection with the work of any part of the work contemplated by this contract. The record shall be kept open at all reasonable hours to the inspection of the District and to the Division of Labor Law Enforcement, Department of Industrial Relations of the State of California.
B. The contractor shall pay to the District a penalty of twenty-five dollars ($25) for each worker employed in the execution of this contract by the contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any calendar day and forty (40) hours in any one calendar week in violation of the provision of Article 3 (commencing at Section 1810), Chapter 1, Part 7, Division 2 of the Labor Code.
C. Any work necessary to be performed after regular working hours or on Saturdays or Sundays or other holidays shall be performed without additional expense to the District.
The Contractor shall furnish and use new materials for every part of the work unless otherwise specified. Whenever, in the specifications, any material, process, or article is indicated or specified by grade, patent, or proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of material, process, or article desired and shall be deemed to be followed by the words "or equal," and Contractor may, unless otherwise stated, offer any material, process, or article which shall be substantially equal or better in every respect to that specified, then Contractor shall furnish material, process, or article specified. Any materials, processes, or articles offered by the Contractor as substitutes must be specified by grade, patent, or proprietary name or manufacturer and submitted with the bid.
A. Complete descriptive literature and specifications must be submitted with the bid. The burden of proof as to the equality of any material process, or article shall rest with the Contractor. The District shall be the sole judge as to whether substitutes are equal and/or meet District requirements. In the event the Contractor furnished material, process, or article is more expensive than that specified, the difference in cost of such material, process, or article so furnished shall be borne by the Contractor. (No asbestos-containing material will be accepted).
All materials furnished and all work done under these specifications shall be subject to rigid inspection by the District inspector. Said inspector, employed by the District, will be assigned to the work. Inspector’s duties are specifically defined in Section 34 of said Title 21. All work shall be under observation of said Inspector. Inspector shall have free access to any or all parts of the work at any time. Contractor shall furnish inspector reasonable opportunities for obtaining such information as may be necessary to keep fully informed respecting progress and manner of work and character of materials. Inspection of work shall not relieve contractor from any obligation to fulfill this contract. Inspector shall have authority to stop work whenever provisions of contract documents are not being complied with, and contractor shall instruct employees accordingly.
Whenever contractor desires to work at night, on weekends, holidays, or outside the hours of 7:00 am-3:30 pm, 48 hours’ notice shall be given to the Director of Maintenance & Operations so that inspection of completed work can be provided.
The contractor shall obtain all permits and licenses that are required by the City of San Bernardino and/or County of San Bernardino for the performing of the work and shall give all notices necessary in connection therewith, and pay all fees relating thereto, and all cost and expenses incurred on account thereof, and deliver certificates of same to the District upon completion.
All bidders are required to comply with all Federal, State, County, and City laws, ordinances and regulations whether or not referred to herein.
The contractor shall take all precautions at all times to avoid injury or damage to any person or persons or any property and, upon completion of the work or at times as directed, replace premises and adjacent property in a satisfactory condition, as directed.
Attractive nuisances shall not be permitted on district property. Contractor' s tools, equipment, and materials must not be left unsecured or unattended on site. Personal transportation vehicles, not essential to the performance of the job, shall not be parked or driven on campus.
Professional decorum must be maintained at all times. Worker dress, conduct, language, and noise must be appropriate for a school site. District policy prohibits the use of tobacco products on District property.
The contractor shall not leave any machinery or equipment unattended if it is possible for children or any person other than employees of the contractor or subcontractors to start the machinery and operate the equipment. Any damage to persons or property which directly or indirectly results from failure to comply with this provision shall be reimbursed by the contractor by payment to the District or to any other person or persons named by the District.
The contractor shall properly clean the work site as it progresses, as directed during construction; rubbish shall be removed and, at completion, the whole work site shall be cleaned and all temporary construction, equipment, and rubbish shall be removed from the site, with all areas being left in a clean and safe condition satisfactory to the District.
The bidder, by submitting a bid, indicates that he has the ability to fulfill the terms and conditions of the bid and has been successful in supplying the products and/or services associated with this bid for a period of at least five (5) years.
The contractor shall not commence work or allow any subcontractor to commence work under this contract until all required insurance and certificates have been delivered in duplicate to and approved by the District. District shall be named as a co-insured in all said insurance policies. Certificates and insurance policies shall include the following clause:
"This policy shall not be canceled or reduced in required limits of liability of amount of insurance until notice has been mailed to the District stating date of cancellation or reduction. Date of cancellation or reduction may not be less than thirty (30) days after date of mailing notice."
"Certificates of insurance shall state in particular those insured, extent of insurance, location, and operation to which insurance applies, expiration date, and cancellation and reduction notice."
I. General Liability:
a) Commercial General Liability with limits of not less than $1,000,000 per occurrence or claim, and $2,000,000 Aggregate for Bodily Injury, Personal and Advertising Injury and Property Damage.
b) Contractor’s insurance to be primary and noncontributory.
c) 30-day notice of intent to cancel, non-renew, or make material change in coverage.
d) School District to be covered as Additional Insured for all ongoing and completed operations.
II. Automobile Liability:
a) $1,000,000 Combined Single Limit of Liability for Bodily Injury and Property Damage per accident.
b) Coverage to include “Owned, Non-Owned, and Hired” automobiles.
c) 30-day notice of intent to cancel, non-renew, or make material change in coverage.
III. Professional Liability (Errors & Omissions):
a) $1,000,000 per claim.
b) 30-day notice of intent to cancel, non-renew or make material change in coverage .
c) “Additional Insured” is not required.
IV. Workers’ Compensation/Employer’s Liability:
a) Workers’ Compensation insurance as required by the state of California with a Certificate of Insurance indicating “statutory” limits.
b) 30-day notice of intent to cancel, non-renew, or make material change in coverage.
c) Employer’s Liability, $1,000,000 per accident for bodily injury or disease.
V. Sexual Abuse or Molestation:
a) Sexual Abuse or Molestation $1,000,000 per occurrence, and $3,000,000 aggregate.
Certificate of Insurance – Insurance is to be placed with a California admitted surety with a current A.M. Best’s rating of no less than A-VII unless otherwise acceptable to the District. Provider shall furnish the District with certificate of insurance prior to commencing services. Policy must include San Bernardino City Unified School District, its trustees, officers, employees and agents and California Schools Risk Management named as “Additional Insured” in Certificates of Insurance.
*Please Note : The District is aware the above listed insurance requirements may increase the cost of the Proposer’s proposal. All proposed costs should be inclusive of these requirements.
The Vendor shall provide, during the life of this contract, workers' compensation insurance for all employees hired by the Vendor and engaged under this contract on or at the site of the project and, in case any of the work is sublet, the Vendor shall require the subcontractor similarly to provide workers' compensation insurance for all the latter's employees. Any class of employees not covered by a subcontractor's insurance shall be covered by the Vendor’s insurance. In case any class of employees engaged in work under this contract, on or at the site of the project, is not protected under Workers'
Compensation Statute, the Vendor shall provide or shall cause subcontractor to provide, adequate insurance coverage for the protection of such employees not otherwise protected. The Vendor shall file with the District certificates of insurance protecting workers.
The contractor shall take out and maintain during the life of this contract such public liability and property damage insurance as shall protect the contractor and District from all claims for personal injury, including accidental death, as well as from all claims for property damage arising from operation under this contract, in amounts set forth in the Agreement. The contractor shall require the subcontractors, if any, to take out and maintain similar public liability and property damage insurance in appropriate amounts.
The Contractor shall maintain and cause to be maintained fire insurance on all work subject to loss or damage by fire. Amounts of fire insurance shall be sufficient to protect against loss or damage in full until work is accepted by the District.
The Bidder warrants by submitting a bid that no gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by the Bidder or any agent or representative of the Bidder, to any officer or employee of the District with a view toward securing the contract or securing favorable treatment with respect to any determinations concerning the performance of the contract. For breach or violation of this warranty, the District shall have the right to terminate the contract, either in whole or in part, and any loss or damage sustained by the District in procuring on the open market any items or service which the Bidder agreed to supply shall be borne and paid for by the Bidder. The right and remedies of the District provided in the clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.
The Vendor agrees to and does hereby indemnify and hold harmless the District, its officers, agents, and employees from every claim or demand made and every liability, loss, damage, or expense of any nature whatsoever, which may be incurred by reason of:
a. Liability for damages for (1) death or bodily injury to persons, (2) injury to property, or (3) any other loss, damage, or expense arising under either (1) or (2) above, sustained by the Vendor and any person, firm, or corporation employed by the Vendor upon or in connection with the work called for in this agreement except for liability for damages referred to above which results from the sole negligence or willful misconduct of the District, its officers, employees, agents, or independent vendors who are directly employed by the District or for defect in design furnished by such persons.
b. Any injury to or death of persons or damage to property sustained by any person, firm, or corporation, including the District, arising out of or in any way connected with the work covered by this agreement, whether said injury or damage occurs either on or off school District property, except for liability for damages which result from the sole negligence or willful misconduct of the District, its officers, employees, agents, or independent vendors who are directly employed by the District, or for defects in design furnished by such persons.
c. The Vendor, at his own expense, cost, and risk, shall defend any and all actions, suits, or other proceeding that may be brought or instituted against the District, its officers, agents, or employees on any such claim, demand, or liability and shall pay or satisfy any judgment that may be rendered against the District, its officers, agents, or employees in any action, suit, or other proceeding as a result thereof.
The Contract listed above will include all labor and materials, for the period of the contract. The Contractor shall furnish the required labor, materials, equipment, and supplies necessary to complete, in the time frame established by the District, all work defined under this scope of work and work specifications. The Contractor will utilize experienced workmen while providing full-time supervision at all times, to ensure the service, maintenance, and repairs are completed in a professional manner.
Pursuant to Section 7028-15 of the Business and Professions Code and Section 3300 of the Public Contract Code, all Bidders must possess proper licenses for performance of this Contract. At the time of bid, and for the duration of the Contract, Contractor shall possess valid X-XX or X-XX licenses in the State of California. Subcontractors must possess the appropriate licenses for each specialty subcontracted.
Subcontractors must possess the appropriate licenses for each specialty subcontracted. Additionally, all General Contractors and subcontractors must verify their possession of valid license requirements of the applicable local jurisdictions including but not limited to CAL- OSHA.
The contractor agrees to accept exclusive liability for the payment of any payroll taxes or contributions for unemployment insurance or old age pension or annuities which are measured by the wages, salaries, or other remuneration paid to the employees on the work.
The California Department of Industrial Relations (DIR) and Senate Bill 854 require that all contractors and subcontractors who bid or work on any public works project must register and pay an annual fee to the DIR. As of April 1, 2015, no contractor or subcontractor may bid or work on a public works project unless registered with DIR. DIR registration is required for this bid. Proof of DIR registration and compliance is to be submitted with bid.
As stated in Labor Code Section 1771.1(a), a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. https://www.dir.ca.gov/Public-Works/Contractors.html
a. Pursuant to the provision of Article 2 (commencing at Section 1770), Chapter 1, Part 7, Division 2 of the Labor Code of California, the governing body of the District has ascertained the general prevailing rate of per diem wages in the locality in which this public work is to be performed, for each craft, classification, or type of worker needed to execute the contract.
b. Holiday and overtime work, when permitted by law, shall be paid for at a rate of at least one and one-half times the above specified rate of per diem wages, unless otherwise specified.
c. Contractor shall pay each worker or subcontractors engaged in work on the project not less than the wage rate listed herein, regardless of any contractual relationship.
d. Each worker needed to execute the work on the project shall be paid travel and subsistence payments, as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed with the Department of Industrial Relations in accordance with Labor Code Section 1773.1(8).
e. The contractor shall, as a penalty to the District, forfeit twenty-five dollars ($25) for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing rates as determined by the director for such work or craft in which such worker is employed for any public work done under the contract by the contractor or by any subcontractor. The difference between such stipulated prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage rate shall be paid to each worker by the contractor.
f. Any worker employed to perform work on the project, which work is not covered by any classification listed in the Notice to Contractors, shall be paid not less than the minimum rate of wages specified herein for the classification which most nearly corresponds to the work to be performed by him, and such minimum wage rate shall be retroactive to time of initial employment of such person in such classification.
g. Pursuant to Labor Code Section 1773.1, per diem wages are deemed to include employer payments for health and welfare, pension, vacation, and similar purposes.
h. Contractor and each subcontractor shall keep or cause to be kept an accurate record showing the name, occupation, and actual wages paid to each worker employed in connection with this public work, which record shall be open at all reasonable hours to inspection by the District, its officers, and agents, and the Chief of Division of Labor Law Enforcement of the State Department of Industrial Relations of the State of California, its deputies, and agents.
i. Contractor shall post at appropriate, conspicuous points on the site of a project, a schedule showing all determined minimum wage rates and all authorized deductions, if any, from unpaid wages actually earned.
Apprentices of any crafts or trades may be employed, and when required by Labor Code Section 1777.5, shall be employed provided they are properly indentured to the contractor in full compliance with provisions of the Labor Code. The contractor agrees that compliance with the provision of Labor Code 1777.5 be maintained.
The District at its sole discretion, may withhold 5% of contract payments as follows: At such time as the work is fully completed according to the contract, an amount equal to ninety-five percent (95%) of the contract price shall be due and payable. Issuance of final payment of five percent (5%) shall be made upon satisfactory completion of the contract and with the contractor's submittal of evidence, satisfactory to the District, all payrolls, material bills, and other indebtedness connected with the work have been paid in full. The District may, at its option, incrementally release retained monies upon satisfactory completion of each phase of work in accordance with the above conditions. Acceptance by the contractor of said final payment shall constitute a waiver of all claims against the District arising from this contract.
Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention earnings withheld by District to ensure performance.
The Contractor shall guarantee for a period of one (1) year from date of completion, all work covered in this Contract against any defect which may develop during the guarantee period. Additional guarantees for longer duration shall be provided as may be required on the plans and specifications to cover materials and/or labor. Upon notice from the District, the Contractor will repair or replace or otherwise make good said defect in a prompt manner at no additional cost to the District. In the event the Contractor fails to make the necessary repairs within a reasonable time as determined by the District, the District will proceed to have said defects repaired and made good at the expense of the Contractor, which will pay the costs and charges thereof upon demand.
The contracting parties shall be subject to examination and audit by the Auditor General of the State of California for a period of three (3) years after final payment under the agreement, as provided in Government Code Section 8546.7.
The District reserves the right, at all times, to inspect any of the work, including reviewing the Bidder’s records as well as observing work performance to determine the Bidder’s conformance with the agreement. Any failure of the District during the progress of the work to discover work not in accordance with the agreement shall not be deemed an acceptance thereof, nor a waiver of defects therein; and no payments by the District shall be construed to be an acceptance of work which is not strictly in accordance with the terms and conditions of this Agreement.
The Bidder shall keep, in accordance with Generally Accepted Accounting Principles, books, statements, accounts and records pertaining to this Agreement. The vendor will preserve the books, statements, accounts and records for a period of four (4) years after the last day of the transition period following the expiration or termination of this Agreement.
This agreement is non-exclusive. The District retains the right to perform its own work or contract with other firms engaged in the same or similar type of work as defined in these documents at any time during the life of the contract.
A. If the Vendor refuses or fails to complete the work or any separable part thereof with such diligence as will insure its completion within the time specified or any extension thereof, or fails to complete said work within such time, or if the Vendor should be adjudged bankrupt, or if he should make a general assignment for the benefit of his creditors, or if a receiver should be appointed on account of his insolvency, or if he should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply enough properly skilled workmen or proper materials to complete the work in time specified, or if he should fail to make prompt payment to Subcontractors for material or labor, or persistently disregard laws, ordinances, or instruction of the District, or otherwise be guilty of a substantial violation of any provision of the Contract, or if he or his Subcontractor should violate any of the provisions of this Contract, then the District may, without prejudice of any other right or remedy, serve written notice upon him and his surety of its intention to terminate this Contract within ten (10) days after the service of such notice.
B. Without limiting any rights which the District may have by reason of any default by Vendor hereunder, the District may suspend or terminate this Agreement in whole or in part, at any time, for any other cause, convenience, or any other reason and may suspend or abandon the execution of all or any part of the Work upon written notice to Vendor. Such termination, suspension, or abandonment shall be effective as of the date stated in the written notice, which shall be no less than fifteen (15) days from the date of the notice. Immediately upon receipt of such notice, Vendor shall cease performance of the Work of this Agreement to the extent specified in the notice and shall incur no further costs or expenses, except as specified in the notice. In the event of termination under this subparagraph, the District shall pay Vendor for all services satisfactorily rendered up to the effective date of termination and such payment shall be in full satisfaction of all services rendered hereunder. In no event shall the District be responsible for and Vendor hereby waives any claim for lost profits upon termination for convenience. Within five (5) calendar days after the date of termination, Vendor shall deliver to the District all documents enumerated in Subsections herein, relating to Documents and Samples at the Site and to Final Payment including.
A. Negotiation: Any claim that Bidder may have regarding the performance of the contract, including, but not limited to, claims for additional compensation, shall be submitted to the District within 30 days of its occurrence. The District and Bidder shall attempt to negotiate a resolution of such claim and process an amendment to the contract.
B. Mediation/Arbitration: If a dispute arises out of or relates to the contract, or the breach thereof, and if said dispute cannot be settled through direct discussions, the parties agree to first endeavor to settle the dispute in an amicable manner by mediation under a mutually agreed upon process before resorting to arbitration. Thereafter, any unresolved controversy or claim arising out of or relating to the Agreement, or breach thereof, shall be settled by arbitration in accordance with a mutually agreed upon process.
C. Services Pending Outcome: Bidder agrees to proceed with all services ordered by the District pursuant to the contract pending the outcome of any claim, dispute, mediation, or arbitration. In accordance with the terms of the contract, the District agrees to pay for services ordered by it and properly rendered by the Bidder pending the outcome of any claim, dispute, mediation, or arbitration.
D. Additional Remedies: The rights and remedies of the parties provided under the contract are in addition to other rights and remedies provided by law.
Award will be based on lowest responsive, responsible bidder meeting District specifications. The District reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids, or in the bidding. The District reserves the right to purchase more than, less than, or none of the quantities indicated, as needed, throughout the duration on the contract or any extensions on an item-by-item basis.
The District reserves the right to withdraw a line item(s) or entire bid, to waive any irregularities or informalities in a bid, or in the bidding. The District also reserves the right to accept or reject any or all bids or any part of a bid.
Upon award of the bid, the successful bidder will be required to enter into a written Agreement with the District, provide insurance certificates, and complete and sign a fingerprint certification form along with other required Bid documents. A copy of the sample agreement is provided in these bid documents.
By submitting a bid, the Contractor is agreeing to all Bid documents, including but not limited to the agreement, conditions, instructions, specifications, and terms as contained herein.
The District reserves the right to extend the Bid on a year to year basis, not to exceed five (5) years (including the first year) at the discretion of the District, if it is in the best interest of the District.
Invoices must be clearly itemized, including the unit price and purchase order number prior to emailing to APinvoices@sbcusd.k12.ca.us Invoices determined to be incorrect shall be returned and not paid until a credit for the invoice or a corrected invoice is supplied. Payment will be made within thirty (30) days of receipt of correct invoices and materials.
Did you read through and confirm that you met all of the proposal requirements including the sections:
Contact with any other individual, other than a member of the District's Purchasing Department regarding this Bid may be grounds for disqualification of your Proposal.
Also, after bid opening, the contents of any proposal shall not be disclosed or made available to competing entities during the evaluation process.
Bidder may offer any material, process, or article which shall be substantially equal or better in every respect to that specified in the bid scope of work. Any materials, processes, or articles offered by the Bidder as substitutes must be specified by grade, patent, or proprietary name or manufacturer and submitted with the bid.
The District reserves the right to be the sole judge of what is equal and acceptable to meet its needs in all respects. If Bidder fails to name a substitute, goods identical to the published standards must be furnished.
Please carefully review the sample agreement and Ts&Cs; read, offer any exceptions, and upload your response. Exceptions offered do NOT have to be accepted by the District and may be grounds for disqualification.
This is optional. By not responding to this question, the District assumes there are no exception
Q (Order History): Based on previous ordering history, approximately how often are the gloves ordered (weekly, bi-weekly, monthly, other) and what is an approximate box or case order?
A: Each site typically places glove orders on a monthly basis. Most orders are made by the box, depending on immediate site needs, though there have been instances where gloves were ordered by the case for higher-volume usage or to maintain stock levels.
Q (No subject): Do we need to bid on all items?
A: No
Q (No subject): Can we get a bid recap from the last bid?
A: The last bid is too old and we cannot provide that information.
Q (scope): would two-way radios (walkie-talkies) be in-scope for the Catalog (% discount) section of this bid?
A: No, two-way radios (walkie-talkies) would not be in-scope for the Catalog Discount section of this bid.
Q (previous pricing ): Can you please provide us with a complete recap indicating the awarded pricing per item and winning vendor(s)?
A: This bid has not been awarded yet.
Q (No subject): Do you have the previous bid result to share?
A: The previous bid is too old and we cannot provide that information.
Q (No subject): Do vendors have to bid all items or will the District award by lines?
A: Vendors are not required to bid on all items, and the District will not award strictly by individual line items. The District reserves the right to award “all, part, or none” of the bid and may award to one or multiple vendors
Q (No subject): Would the District accept brand-name equals? Where can we submit the specs for approval?
A: Yes, brand-name equals are acceptable unless otherwise specified. Vendors must submit product specifications, literature with their bid for review and approval.
Q (Pricing Table): On the "Invitation for Bid - IV. Pricing Table", can you please provide the vendor item numbers or manufacturer numbers for the 183 items listed?
A: The District does not provide vendor or manufacturer item numbers for the 183 items in the Pricing Table. Vendors are responsible for identifying and submitting their own item numbers, manufacturer details, and supporting product information as part of their bid response.
Q (Tabulation): Could you please provide a tabulation of the last award, or your current paid price for these items?
A: The last bid is too old and we cannot provide that information.
Q (Terms): Can you please confirm the estimated award date of the contract, the contract length, and if any pricing adjustments are allowed within the contract?
A: The award date would be approximately awarded in one to two months. The contract length and pricing adjustments information is in the bid documents.
Q (Delivery Location): Can you please advise if this is going to ship to 1 central warehouse, or if it is site deliveries?
A: Deliveries will be made directly to school sites, as specified by the District. Vendors must be capable of supporting site deliveries across multiple locations throughout the District.
Q (Item 135): Can you specify which Proteam 14" tool you are looking for?
A: The District is requesting a ProTeam 14-inch scalloped carpet floor tool vacuum attachment.
Q (Proteam items): Some of the lines seem to be duplicates of others (#14 & #134). Two had descriptions that were too vague (#15 & #138). Can you give more specifications please?
A: Items have been clarified as follows: Item #14: 6-quart capacity vacuum bags Item #134: 10-quart capacity vacuum bags Item #15: ProTeam 10-quart, 2-ply, open collar vacuum bags (10/pack), designed for ProTeam backpack vacuums (e.g., Super Coach Pro 10, GoFit 10, CoachVac), or equal Item #138: ProTeam 1.5" diameter, 48" static-dissipating replacement hose assembly with cuffs, designed for ProTeam backpack vacuums (e.g., Super Coach Pro 6/10, GoFit series, CoachVac, MegaVac), or equal
Q (Order History RE: Trash Can Liners): Based on previous ordering history, approximately how often are the trash can liners ordered (weekly, bi-weekly, monthly, other) and what is an approximate case order?
A: Trash can liners are typically ordered on a monthly basis. Orders are placed by the case, with quantities varying by site, approximately 15–20 cases for high schools and 2–5 cases for elementary schools, depending on site needs and stock levels.
Q (Order History RE: Gloves ): Based on previous ordering history, approximately how often are the gloves ordered (weekly, bi-weekly, monthly, other) and what is an approximate box or case order?
A: Each site typically places glove orders on a monthly basis. Most orders are made by the box, depending on immediate site needs, though there have been instances where gloves were ordered by the case for higher-volume usage or to maintain stock levels.
Q (Samples request): Can we call FedEx at our expense and pick up a sample of each plastic liner? If yes, can you provide us with the address where FedEx should go, a contact name, phone number & email address, and times that FedEx can come.
A: No, the District will not coordinate or facilitate sample pickups via FedEx or any third-party carrier. Vendors are advised to base their bids on the specifications provided in the Pricing Table, including required mil thickness, dimensions, and packaging for each liner type.
Q (Case weight and Bill of Lading): Can you please provide the case weight and bill of lading from the most recent deliveries for each can liner?
A: The District does not maintain or provide case weights or bills of lading from prior deliveries. These details are vendor-specific and may vary by manufacturer and shipment. Vendors should base their bids on the specifications provided in the Pricing Table
Q (U Line Trash Bags Number ): Can you please provide us with the Uline item number for the trash bag?
A: The District does not provide specific Uline item numbers. Vendors should base their bids on the specifications outlined in the Pricing Table and may propose Uline or equivalent products that meet the required size, thickness, and performance criteria.
Q (#86): Can you provide more information on line #86 please?
A: Chrome-plated, retractable key holder with belt clip, capable of holding approximately 10–15 keys, with either a stainless steel chain or Kevlar cord
Q (Bid No 26-21 Custodial and Maintenance Supplies): Can you please provide us with the last price paid?
A: Sorry we cannot provide previous pricing as the last bid was over four years prior.
Q (U Line Trash Can Liner ): Will you accept an equal product to U Line or no?
A: Yes, “or equal” products to Uline will be accepted, provided they meet the District’s specifications and performance requirements.
Q (Line Item 30): Dawn detergent - Is the unit measure gallons or 38 qt?
A: The unit of measure for Dawn detergent is gallons, packaged as 4 gallons per case.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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