Big Bus Parts - Misc

SOLICITATION FOR BIG BUS PARTS

To provide goods described in this solicitation, bidder must be the original equipment manufacturer, authorized dealer or approved reseller, subcontractor, agent authorized by the OEM.

Please provide your best price, warranty terms, and lead time. The Orange County Transportation Authority (OCTA) will award to the lowest responsive, responsible Bidder with available inventory. The award of items identified on this solicitation may be split between Bidders based upon the overall benefit to OCTA. Best warranty terms may influence award results.  

All freight costs and/or delivery costs are to be included in the Bidder’s price.

Bidder must state manufacturer’s name and complete warranty section including start of warranty checkbox. Brand name and model number, when used, are for the purposes of identifying a standard of requirement. IF NOT STATED, LINE ITEM MAY BE FOUND NON-RESPONSIVE.

If bidding a brand other than requested, it must be an OCTA approved equal prior to bidding.  An OCTA approved equal may be entered on the bid and identified as such. To obtain approved equal status the item must be pre-approved by going through the approved equal process and providing fully supported technical data attached to an Approved Equal Form. Once OCTA has reviewed and tested the data, and if the part is accepted as an approved equal, Bidder may bid using that item in future solicitations. The burden of proof as to the equality, substitutability, and compatibility of proposed alternates or equals shall be upon the bidder, who shall furnish all necessary information at no cost to OCTA. OCTA shall be the sole judge as to the equality, substitutability, and compatibility of proposed alternates or equals.  

Bidder shall, in addition to its separate warranties and obligations, provide a pass-through genuine new parts manufacturer and/or supplied parts warranty. Bidder shall be responsible for both separate and pass-through warranties. OCTA has the right to verify authorized dealership or distributorship status. Failure to comply with the stated warranty requirements will result in returned merchandise at the Bidder’s expense.

When awarded to a vendor an emailed purchase order will follow. The vendor must reply to the Buyer’s request, “Please confirm receipt of this order” PER EMAIL for the purchase order within twenty-four hours. Bidder must comply with Guaranteed Delivery due date as specified for each line item awarded. Failure to meet these requirements may result in cancellation of the purchase order and re-procurement charges.

Project Details

• Reference ID: 250326
• Department: F&A-Contracts Administration and Materials Management
• Department Head: Pia Veesapen (Director)

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The Orange County Transportation Authority, CA is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Summary —

  SOLICITATION FOR BIG BUS PARTS

  To provide goods described in this solicitation, bidder must be the original equipment manufacturer, authorized dealer or approved reseller, subcontractor, agent authorized by the OEM.

  Please provide your best price, warranty terms, and lead time. The Orange County Transportation Authority (OCTA) will award to the lowest responsive, responsible Bidder with available inventory. The award of items identified on this solicitation may be split between Bidders based upon the overall benefit to OCTA. Best warranty terms may influence award results.  

  All freight costs and/or delivery costs are to be included in the Bidder’s price.

  Bidder must state manufacturer’s name and complete warranty section including start of warranty checkbox. Brand name and model number, when used, are for the purposes of identifying a standard of requirement. IF NOT STATED, LINE ITEM MAY BE FOUND NON-RESPONSIVE.

  If bidding a brand other than requested, it must be an OCTA approved equal prior to bidding.  An OCTA approved equal may be entered on the bid and identified as such. To obtain approved equal status the item must be pre-approved by going through the approved equal process and providing fully supported technical data attached to an Approved Equal Form. Once OCTA has reviewed and tested the data, and if the part is accepted as an approved equal, Bidder may bid using that item in future solicitations. The burden of proof as to the equality, substitutability, and compatibility of proposed alternates or equals shall be upon the bidder, who shall furnish all necessary information at no cost to OCTA. OCTA shall be the sole judge as to the equality, substitutability, and compatibility of proposed alternates or equals.  

  Bidder shall, in addition to its separate warranties and obligations, provide a pass-through genuine new parts manufacturer and/or supplied parts warranty. Bidder shall be responsible for both separate and pass-through warranties. OCTA has the right to verify authorized dealership or distributorship status. Failure to comply with the stated warranty requirements will result in returned merchandise at the Bidder’s expense.

  When awarded to a vendor an emailed purchase order will follow. The vendor must reply to the Buyer’s request, “Please confirm receipt of this order” PER EMAIL for the purchase order within twenty-four hours. Bidder must comply with Guaranteed Delivery due date as specified for each line item awarded. Failure to meet these requirements may result in cancellation of the purchase order and re-procurement charges.

   

• Timeline —

  Release Project Date:	April 8, 2026
  Proposal Submission Deadline:	April 10, 2026, 12:00am

• Project Contact —

  Orlanda Higginbotham

  Buyer

  600 S. Main Street

  Orange, CA 92863

  Email: ohigginbotham@octa.net

  Phone: (714) 560-5511

• Procurement Contact —

  Orlanda Higginbotham

  Buyer

  600 S. Main Street

  Orange, CA 92863

  Email: ohigginbotham@octa.net

  Phone: (714) 560-5511

Submission Requirements

• Submit Pricing Response (required) —

  Confirm that your response including cost is attached.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.