Bio-Health Pod Systems Stormwater Technology Demonstration and Suitability Evaluation Project

Escambia County is seeking a qualified firm to provide Bio-Health Pod Systems and associated technical services to support a stormwater technology demonstration and suitability evaluation project. The project will evaluate the applicability, operational feasibility, and performance of Bio-Health Pod Systems within three existing wet stormwater management facilities in Escambia County.

The selected Contractor will provide the equipment and technical services necessary to support implementation and objective evaluation of the technology, including site evaluation support, system design, permitting assistance, installation support, technical consultation, monitoring support, public education support, and final reporting assistance.

Background

Stormwater management facilities can accumulate excess nutrients and organic-rich sediments that contribute to degraded water quality conditions, algae growth, increased maintenance needs, and nutrient loading to downstream waterbodies. Escambia County is evaluating an innovative approach that may provide additional tools for improving stormwater facility performance and reducing nutrient-related impacts.

Bio-Health Pod Systems are designed to function as submerged bioreactors that host, grow, and distribute beneficial microbial communities intended to metabolize excess organic matter and nutrients, reduce muck accumulation, limit conditions that promote algal growth, and improve water quality conditions in waterbodies receiving stormwater pond discharges and overflows. This project will provide an objective evaluation of the suitability of Bio-Health Pod Systems as a potential stormwater management technology for reducing nutrient concentrations, reducing muck accumulation, improving water quality conditions, and addressing conditions that contribute to harmful algal blooms.

The project will be implemented as a technology demonstration and evaluation effort. Project results will be evaluated based on scientifically appropriate monitoring and analysis methods, and the outcome of the evaluation is not predetermined.

Project Details

• Reference ID: PD 25-26.098
• Department: Purchasing
• Department Head: Lyndsey Stevens (Purchasing Director)

Important Dates

• Questions Due: 2026-08-05T17:00:00.000Z
• Pre-Proposal Meeting: 2026-07-23T18:00:00.000Z — Office of Purchasing 213 Palafox Place 2nd Floor Pensacola, FL 32502 Or join us on teams at the link below. Microsoft Teams meeting Join: https://teams.microsoft.com/meet/245272364137206?p=oEe62F7DPWrlnGRQWq Meeting ID: 245 272 364 137 206 Passcode: Ra3ep7jM ________________________________________ Need help? | System reference Dial in by phone +1 863-333-5817,,283806046# United States, Lakeland Find a local number Phone conference ID: 283 806 046#

Evaluation Criteria

• Capability of the firm to provide the Bio-Health Pod Systems necessary to satisfy the requirements of the grant-funded technology demonstration and evaluation project. (40 pts) —

  Firms shall demonstrate their ability to provide the Bio-Health Pod Systems necessary to satisfy the requirements of the grant-funded technology demonstration and evaluation project.

• Project team, approach, and technical ability (10 pts) —

  Firms shall describe their proposed approach for implementing the project and providing the required technical services. Information should include, at a minimum, proposed approach to site evaluation support, system design, permitting, installation, operation and maintenance support, monitoring support, data interpretation, public education support, and final reporting assistance.

• Ability to commit required resources and meet project-specific timelines and deadlines (10 pts) —

  Firms shall describe their ability to provide the personnel, equipment, subcontractors, and other resources necessary to complete the project in accordance with the project schedule. Firms should demonstrate their ability to meet the required task deadlines and deliverables identified in the Grant Work Plan.

• Ability to implement the project within available project budget (10 pts) —

  Firms shall provide a proposal and demonstrate their ability to complete the required scope of work within the available contractual services project funding as identified in the Grant Work Plan.

Submission Requirements

• I certify that I have read through the attached solicitation, and I understand all specifications, terms, conditions, and materials provided therein.
• Contract Execution and Certificate(s) of Insurance* (required) —

  The contract shall be executed by the successful bidder and shall be returned, with the Certificate(s) of Insurance to Escambia County so that it is received within 10 working days after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• References Form (required) —

  Please download the below documents, complete, and upload.

• Deletion of Records Form (required) —

  Deleted and Destroyed Documents Letter
   

  PD PD 25-26.098 Bio-Health Pod Systems Stormwater Technology Demonstration and Suitability Evaluation Project

  To the Escambia County Office of Purchasing

   

  Our firm recently received an Solicitation for the above-mentioned specification.

  We hereby acknowledge and certify that our company has destroyed/deleted any digital downloaded copies of the plans and specifications relative to this project.  At the time we received this information, we understood that it was exempt from the Public Record Law and all of the information, whether originals or duplicated, shall be destroyed/deleted.

• E-Verify Certification (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Anti Human Trafficking Affidavit - HB7063 (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Form (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Drug-Free Workplace Form (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Information Sheet for Transactions and Conveyances Corporate Identification. (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Scrutinized Companies Certification (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Certificate of Authority to do Business from the State of Florida (SunBiz) (required) —

  The person listed as the contract signature authority must be listed as an authorized representative with the records on file with the Florida Division of Corporations (Sunbiz) for FEIN provided.  Upload your proof of certification with your Proposal Package.

• Copy of current Required Insurance declaration page with Escambia County named interest or, Letter of Insurability from Carrier stating that the levels of coverage will be obtained. (required) —

  Upload with your proposal

• Required Federal Document requirements. (required) —

  Please download the below documents, complete, and upload.

• Proof of registration with the Federal System of Award Management (SAM) * (required) —

  ***This must be active at the time of submission and under the company name in which your bid is submitted. Otherwise, bidder may be disqualified.***

• Current W-9 (required) —

  Please upload as a part of your submission package

• Proposal Package (required) —

  Enter your proposal in the format required by this solicitation.  Review Scope of Work for Submission Format.  PDF format preferred but Word is also acceptable, or Excel if applicable to the solicitation.

• Solicitation Type (required)
• Award (required)
• Will this solicitation result in a Lump Sum Agreement (required) —

  A Lump Sum Agreement is defined as any solicitation requesting a fixed dollar amount based on explicit specifications.

• Term of Agreement (required)
• Do You Want To Use The Electronic Pricing Table (required) —

  Electronic pricing tables should be used when there are line items for any given project. They will provide automatic tabulation of pricing results.

• Outside of County Funded (required)
• Grant Type (required) —

  Example:  FEMA, LAP, Restore Act, etc...

• Special Terms/Conditions of Grant (required)
• Grant/Contract Uploaded in Documents (required)
• Additional Grant Funding (required)
• Grant Type-2 (required)
• Special Terms and Conditions of Grant-2 (required)
• Grant/Contract Uploaded into Documents-2 (required) —

  Confirm you understand that Grant funded projects should include any grant documents & application for Purchasing to review. You may upload these in the Attachment section of your project request.

• Construction Bid (required) —

  Is this project a construction project?

• Liquidated Damages Amount (Numerical) (required) —

  i.e $1,250.00

• Liquidated Damages Amount (Text) (required) —

  i.e. One Thousand, Two Hundred Fifty Dollars

• Days to Substantial Completion (Numerical) (required) —

  Number of Days from NTP to Substantial Completion in number format (i.e. 120)

• Number of Days to Substantial Completion (Text) (required) —

  Number of Days from NTP to Substantial Completion in text format (i.e. One Hundred Twenty)

• Days to Final Completion (Numerical) (required) —

  Number of Days from Substantial Completion to Final Completion in number format (i.e. 30)

• Number of Days to Final Completion (Text) (required) —

  Number of Days from Substantial Completion to Final Completion in text format (i.e. Thirty)

• Total Days to Completion (Numerical format) (required) —

  Total number of days from Notice to Proceed to Final Completion in numerical format

• Total Days to Completion (Text) (required) —

  Total Number of days from Notice to proceed through final completion in text format

• Estimated Cost (required)
• Permits Required (required)
• Technical Specifications Uploaded in Documents (required)
• Engineer Approved Drawings Uploaded in Documents (required)
• Approved Drawings Date (required) —

  Enter the date the drawings were approved.

• Allow Piggybacks off of your agreement (required) —

  Piggybacks allow another agency to adopt or "piggy back" on Escambia County Agreements. Note- This will require additional Board Approval in your board recommendation.

• Insurance-Construction (required) —

  Is this a construction project?

• Insurance for Construction-Professional Liability (required) —

  Will this contract involve Architectural/Design work?

• Insurance for Construction- Pollution Liability (required) —

  Will this project involve potential pollution risk to the environment from working in, on or beneath the surface of the land (or water) or involves a system such as HVAC or refrigeration that contains a potential pollutant

• Insurance for Construction-Aviation Liability (required) —

  Will Drones or Unmanned Aircraft be used on this project?

• Insurance for Constuction-Broadened Pollution (required) —

  Will the project involve the transportation and disposal of hazardous materials

• Insurance for Construction-Builders Risk/Owners Protective Liability (required) —

  Is this contract for a substantial construction project i.e. new building/substantial renovation? Only Required over $15M

• Insurance for Construction-Installation Floater (required) —

  Will this project involve the installation of property, equipment or materials purchased by the Offeror 

• Insurance for Construction-Moving & Rigging Floater (required) —

  will this project involve the lifting of any type of crane or Heli-lift?

• Insurance-IT, Consulting Professional Services (required)
• Insurance-Professional Services* (required) —

  Consultants, Architects, Engineering, Design, etc...

• E. Insurance for Services or Work on Waterfront, Marina, Beachfront or Port Area (required)
• Endorsements/Additional Insurance to Consider (required)
• Termination/Adverse Change Endorsement (required)
• Fidelity/Dishonesty/Liability Coverage (required)
• Aviation Insurance (required)
• Property insurance (required)
• Products Liability Insurance (required)
• Professional Liability (required)
• Do you need a Pre-Solicitation Meeting? (required) —

  Pre-Solicitation meetings are not mandatory but encouraged if you have special terms & conditions in the project, submission formats outside the standard process, or if you believe the vendors will need a site visit to evaluate the space. These can happen in person/on site or via Microsoft Teams. 

• Attendance (required)