Active SLED Opportunity · PENNSYLVANIA · PHILADELPHIA GAS WORKS
AI Summary
Philadelphia Gas Works seeks bids for a Blanket Purchase Order of various pressure gauges. The contract starts May 1, 2026, for one year with renewal options. Bids must meet specifications, include pricing, and comply with delivery and payment terms. Submission deadline is April 27, 2026.
PLEASE SUBMIT YOUR BID FOR A BLANKET PURCHASE ORDER FOR VARIOUS PRESSURE GAUGES ON AN “AS NEEDED" BASIS. *** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: *** - TAKE EXCEPTION TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS - FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET - FAIL TO BID ON THE BRAND SPECIFIED - FAIL TO PROVIDE PRICING - FAIL TO PROVIDE LEAD TIME PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET NO LATER THAN 2:00 PM EST ON MONDAY, APRIL 27, 2026. ANY QUESTIONS OR REQUESTS FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON TUESDAY, APRIL 21, 2026. *ALL QUESTIONS MUST BE ASKED DURING THE CLARIFICATION PERIOD* BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING: PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION. PLEASE SUBMIT YOUR BID FOR A CONTRACT PURCHASE ORDER COVERING A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE MAY 1, 2026, THROUGH APRIL 30, 2027, WITH AN OPTION TO RENEW FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM". VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ)# 35896. PRICE INCREASES/DECREASE REQUIREMENTS: PRICES DURING THE TERM OF THE CONTRACT MUST REMAIN FIRM AND MAY ONLY INCREASE IF THE PRICE CHANGE IS SUPPORTED BY A MANUFACTURER’S LETTER. THE MANUFACTURER’S LETTER MUST STATE THE REASON FOR THE PRICE INCREASE AND THE AMOUNT OF THE INCREASE. NOTICE OF PRICE INCREASES MUST BE RECEIVED VIA EMAIL. THE PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND BE SENT VIA EMAIL TO MALLORY.GERO@PGWORKS.COM, REFERENCING RFQ#, CONTRACT #, CONTRACT TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE CONTRACT AT ITS DISCRETION. NOTE: PRICE DECREASES MAY BE FORWARDED VIA EMAIL TO MALLORY.GERO@PGWORKS.COM, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S). ONCE THE CONTRACT AGREEMENT IS AWARDED, THE SELECTED VENDOR MUST ADHERE TO THEIR PRICES ORIGINALLY QUOTED. IF PRICES QUOTED ARE NOT MAINTAINED, THIS MAY RESULT IN THE ORDER BEING CANCELLED BY PGW. THE USAGE QUANTITIES LISTED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THIS QUANTITY DURING THE PERIOD OF THE CONTRACT PURCHASE ORDER. ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES. ALL CONTRACTED ITEMS MUST BE DELIVERED WITHIN TWO (2) WEEKS (14 CALENDAR DAYS) FROM RECEIPT OF PGW ISSUED PURCHASE ORDER. PGW WILL ALLOW UP TO SIXTY (60) CALENDAR DAYS FOR THE AWARDED VENDOR TO ESTABLISH AND/OR BUILD ADEQUATE INVENTORY TO BE SUPPLIED TO PGW. ANY EXCEPTIONS TO THE REQUIRED DELIVERY TIMEFRAME MUST BE CLEARLY IDENTIFIED AND COMMUNICATED IN THE VENDOR’S SUBMITTED RESPONSE AND APPROVED IN WRITING BY PGW. FAILURE TO PROCEED IN THIS EXACT MANNER REGARDING EXCEPTIONS TO DELIVERY TIMELINES WILL RESULT IN VENDOR DEFAULT FOR FAILURE TO PERFORM AND SUBJECT TO THE CONDITION FURTHER DESCRIBED BELOW. THE SUCCESSFUL VENDOR MUST CONSISTENTLY MAINTAIN THE ABILITY TO DELIVER ALL CONTRACTED ITEMS WITHIN THE SPECIFIED TWO (2) WEEK PERIOD. PGW MAINTAINS THE SOLE DISCRETION TO ADJUST THE SPECIFIED DELIVERY PERIOD AND WILL COMMUNICATE SAME TO THE SELECTED VENDOR AS APPROPRIATE. FAILURE TO MEET THE DELIVERY REQUIREMENTS MAY RESULT IN ONE OR MORE OF THE FOLLOWING ACTIONS, AT PGW’S SOLE DISCRETION: WRITTEN NOTICE OF NON-COMPLIANCE AND REQUIREMENT FOR CORRECTIVE ACTION WITHIN A SPECIFIED TIMEFRAME. WITHHOLDING OF INVOICE PAYMENT UNTIL DELIVERY OBLIGATIONS ARE COMPLETELY AND SATISFACTORILY FULFILLED. RECOVERY OF DOCUMENTED COSTS INCURRED BY PGW TO PROCURE MATERIALS FROM ALTERNATE SOURCES. CONTRACT TERMINATION IN ACCORDANCE WITH PGW’S STANDARD TERMS AND CONDITIONS. PROHIBITION FROM SUBMITTING FUTURE RFQ, RFP AND/OR OTHER COMPETITIVE SOLICITATIONS FOR A PERIOD OF THREE (3) YEARS. AT OR NEAR THE TIME THE CONTRACT IS AWARDED, OR REQUESTED BY THE VENDOR, PGW WILL SUPPLY AN ESTIMATED FORECAST AND/OR HISTORICAL USAGE OF THE REQUIRED ITEMS IDENTIFIED IN THE CONTRACT. IF THE ITEMS LISTED HAVE BEEN DISCONTINUED OR PART NUMBERS HAVE CHANGED, PLEASE LIST THE CHANGE(S) IN THE COMMENTS SECTION FOR THAT LINE ITEM. NO OTHER SUBSTITUTIONS ACCEPTABLE. IF APPLICABLE, LIST ANY ORDER MINIMUMS OR ADDITIONAL REQUIREMENTS/INFORMATION IN THE COMMENTS SECTION FOR EACH LINE ITEM. PGW RESERVES THE RIGHT TO ADD, DELETE, OR CHANGE MATERIALS THAT THE SELECTED VENDOR WILL SUPPLY ARE SIMILAR, BUT NOT SPECIFICALLY CALLED FOR, IN THIS REQUEST FOR PROPOSALS. THE PROCEDURE FOR ADDING OR CHANGING ITEMS SHALL BE AS FOLLOWS: THE PROCUREMENT DEPARTMENT WILL OBTAIN FROM THE SUCCESSFUL SELLER (ON THEIR COMPANY LETTERHEAD) CONFIRMING THE ITEMS TO BE ADDED OR CHANGED. THE LETTER SHALL INCLUDE THE COMPLETE DESCRIPTION OF THE ITEM, THE PRICE TO PGW, AND THE APPLICABLE CONTRACT PERIOD; AND UPON RECEIPT AND APPROVAL BY THE PROCUREMENT DEPARTMENT SHALL AUTOMATICALLY BECOME PART OF THE CONTRACT. PGW, HOWEVER, RESERVES THE RIGHT TO ACCEPT OR REJECT THE LETTER AND TO ACQUIRE THE ITEMS IN THE OPEN MARKET IMPORTANT NOTICE: PHILADELPHIA GAS WORKS WILL NOT PROVIDE REIMBURSEMENT FOR ENVIRONMENTAL SURCHARGES, FUEL SURCHARGES, SHIPPING & HANDLING SURCHARGES, DELIVERY SURCHARGES, PALLET SURCHARGES NOR MILEAGE SURCHARGES. PGW DOES NOT ACCEPT RESPONSIBILITY FOR OVERSHIPMENTS. VENDOR IS NOT AUTHORIZED TO SUBSTITUTE MATERIAL WITHOUT WRITTEN PERMISSION FROM PGW. SHIP TO LOCATIONS: NOC – 5000 SUMMERDALE AVE. PHILADELPHIA, PA 19124 RICHMOND PLANT: 3100 E. VENANGO STREET PHILADRLPHIA, PA 19134 PASSYUNK PLANT: 3100 PASSYUNK AVENUE PHILADELPHIA, PA 19145 THIS BLANKET PURCHASE ORDER IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE. ***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING. PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE. ADDITIONAL NOTES: (1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) BLANKET PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR. IF THE LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD: 1. LEAD-TIME 2. BEST AND FINAL OFFER (BAFO) VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED. (2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ (3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR. (4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. PROCUREWARE SITE NAVIGATION: -“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid. -”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding. -“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ. - “RESPONSE” TAB: QUESTIONS- Answer required questions & upload completed required documents. PRICING – Review items list & enter bid pricing. -“CALENDAR” TAB – Review all events for RFQ .
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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