SLED Opportunity · PENNSYLVANIA · PHILADELPHIA GAS WORKS
AI Summary
Philadelphia Gas Works seeks bids for a blanket purchase order of fire retardant hi-vis yellow mesh safety vests and supervisor vests. The contract covers one year with renewal options. Orders are on an as-needed basis with firm pricing and strict adherence to specifications and approved brands.
PLEASE SUBMIT PRICING FOR A BLANKET PURCHASE ORDER FOR FIRE RETARDANT HI-VIS YELLOW MESH SAFETY VESTS AND "SUPERVISOR" VESTS ORDERED ON "AS NEEDED" BASIS. *** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: *** - TAKE EXCEPTION TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS. - FAIL TO COMPLETE, SIGN, AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET. - FAIL TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS. - QUOTE PRICING ON ITEMS THAT HAVE NOT BEEN APPROVED BY PGW. ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON THURSDAY, APRIL 30, 2026. PLEASE REVIEW AND COMPLETE THIS BID PACKET BY 2:00 PM EST ON THURSDAY, MAY 7, 2026. BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING, TO BE INCLUDED IN THEIR BID PRICE: PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION. PLEASE SUBMIT YOUR BID FOR A BLANKET PURCHASE ORDER COVERING A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE JUNE 1, 2026 THROUGH MAY 31, 2027, WITH AN OPTION TO RENEW FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM". VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) # 35902. ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE BLANKET PURCHASE ORDER. PRICING SHALL NOT BE CONDITIONAL UPON ORDER QUANTITY MINIMUMS. ITEMS FOR THIS RFQ SHALL BE ORDERED ON AN "AS NEEDED" BASIS. PGW WILL CONSIDER PRICE INCREASES ONLY AT THE TIME OF CONTRACT RENEWAL, PROVIDED THE FOLLOWING CONDITIONS ARE MET: NOTICE OF PRICE INCREASE IS RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM. THE PRICE INCREASE LETTER SHALL BE SENT TO MICHAEL RICHMOND, SUPPLY CHAIN BUYER AT: MICHAEL.RICHMOND@PGWORKS.COM, REFERENCING THE RFQ NUMBER, BLANKET PURCHASE ORDER NUMBER, BLANKET TERM, AND THE NEW PRICE FOR EACH ITEM ON THE BLANKET. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE BLANKET AT ITS SOLE DISCRETION. FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING: IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SHALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW; OR IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM. FOR EACH RENEWAL TERM, THE MAXIMUM PRICE INCREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE: HTTPS://WWW.BLS.GOV/REGIONS/MID-ATLANTIC/DATA/CONSUMERPRICEINDEXHISTORICAL_PHILADELPHIA_TABLE.HTM IN NO EVENT SHALL THE PRICE INCREASE EXCEED FIVE PERCENT (5%) IN ANY RENEWAL TERM. THE MAXIMUM INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE FIVE PERCENT (5%) CAP, WHICHEVER IS LESS. IF PGW ACCEPTS THE PRICE INCREASE, THE PRICE MUST REMAIN FIRM THROUGHOUT THE TERM. PRICE DECREASES MAY BE FORWARDED TO MICHAEL RICHMOND, AT MICHAEL.RICHMOND@PGWORKS.COM IN WRITING AT ANY TIME DURING THE THIS BLANKET PURCHASE ORDER. PLEASE NOTE: PGW WILL NOT BE RESPONSIBLE TO PROVIDE ANY ORDER MINIMUMS AND THE ITEMS FOR THIS RFQ SHALL BE ORDERED ON AN "AS NEEDED" BASIS. ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO ALL QUOTED PRICING OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION. THE USAGE QUANTITIES LISTED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THOSE QUANTITIES DURING THE PERIOD OF THE BLANKET PURCHASE ORDER. ACTUAL USAGE MAY EXCEED OR FALL BELOW ESTIMATES. SPECIFICATIONS FOR ITEMS TO BE QUOTED: SAFETY VESTS QUOTED MAY BE ONE (1) OF THE THREE (3) PRE-APPROVED BRANDS AND ITEM NUMBERS NOTED BELOW. NO SUBSITUTIONS ALLOWED. - PIP, 305-2100 - KISHIGO, FM389 - PYRAMEX, RVZ52FR REQUIRED LOGOS: “PGW” LOGO MUST BE IMPRINTED ON THE BACK OF ALL VESTS IN FR BLUE, PANTONE PMS 285. THE WORD, “SUPERVISOR” MUST BE IMPRINTED IN BLACK, ABOVE THE “PGW” LOGO, FOR THOSE ITEMS NOTED AS A SUPERVISOR VEST IN THE BID ITEM DESCRIPTION. IF ANY OF THE THREE (3) PRE-APPROVED SAFETY VESTS LISTED HAVE BEEN DISCONTINUED OR THEIR ITEM NUMBERS HAVE CHANGED, PLEASE NOTIFY PGW THROUGH THE CLARIFICATION METHOD IN PROCUREWARE DURING THE CLARIFICATION PERIOD, WHICH CLOSES AT 2:00PM, EST ON THURSDAY, APRIL 30,2026. ONCE THE BLANKET PURCHASE ORDER IS AWARDED, VENDOR(S) MUST FURNISH EXACTLY WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION. PGW RESERVES THE RIGHT TO ADD, DELETE, OR CHANGE MATERIALS THAT THE SELECTED VENDOR WILL SUPPLY THAT ARE SIMILAR, BUT NOT SPECIFICALLY CALLED FOR, IN THIS REQUEST FOR QUOTATION. THE PROCEDURE FOR ADDING OR CHANGING ITEMS SHALL BE AS FOLLOWS: PROCUREMENT DEPARTMENT WILL OBTAIN FROM THE SUCCESSFUL VENDOR (ON THEIR COMPANY LETTERHEAD) CONFIRMING THE ITEMS TO BE ADDED OR CHANGED. THE LETTER SHALL INCLUDE THE COMPLETE DESCRIPTION OF THE ITEM, THE PRICE TO PGW, AND THE APPLICABLE CONTRACT PERIOD AND UPON RECEIPT AND APPROVAL BY THE PROCUREMENT DEPARTMENT, SHALL AUTOMATICALLY BECOME PART OF THE CONTRACT. PGW, HOWEVER, RESERVES THE RIGHT TO ACCEPT OR REJECT THE LETTER AND TO ACQUIRE THE ITEMS IN THE OPEN MARKET. IMPORTANT NOTICE: PHILADELPHIA GAS WORKS WILL NOT PROVIDE REIMBURSEMENT FOR ENVIRONMENTAL SURCHARGES, FUEL SURCHARGES, SHIPPING & HANDLING SURCHARGES, DELIVERY SURCHARGES, PALLET SURCHARGES NOR MILEAGE SURCHARGES. PGW DOES NOT ACCEPT RESPONSIBILITY FOR OVERSHIPMENTS. VENDOR IS NOT AUTHORIZED TO SUBSTITUTE MATERIAL WITHOUT WRITTEN PERMISSION FROM PGW. SHIP TO LOCATION(S): NORTH OPERATIONS CENTER (NOC): 5000 SUMMERDALE AVENUE, PHILADELPHIA, PA 19124 PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO, SOURCEWELL, AND/OR STATE OF PENNSYLVANIA OR CITY OF PHILADELPHIA CONTRACT PRICING. PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE. ADDITIONAL NOTES: (1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) BLANKET PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD: 1. LEAD-TIME 2. BEST AND FINAL OFFER (BAFO) (2) ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE. (3) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ. (4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. (5) CONTRACTORS WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR. PROCUREWARE SITE NAVIGATION: -“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid. -”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding -“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ - “RESPONSE” TAB: QUESTIONS- Answer required questions & upload completed required documents. PRICING – Review items list & enter bid pricing -“CALENDAR” TAB – Review all events for RFQ
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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