SLED Opportunity · FLORIDA · HILLSBOROUGH COUNTY
AI Summary
Sole source maintenance and software renewal contract for Bookeye scanners and Opus FreeFlow software at Hillsborough County Public Library, supporting historic document digitization.
Hillsborough County intends to recommend the award of a sole source procurement to Image Access, Inc. d/b/a Digital Library Systems Group (Image Access), in the amount of $27,610.00, effective March 1, 2026, through February 28, 2029, for the continued maintenance and service of the existing Bookeye scanners (models BE4 V2 and BE5 V2A ) and the renewal of the Opus FreeFlow software that is integrated with the scanners located at the C. Blythe Andrews, Jr., Public Library. Image Access developed and owns the worldwide rights to production digitization software sold under the Opus Freeflow Lite, Opus Freeflow, and Opus Freeflow meta data names. Opus software products are sold exclusively through their direct sales organization, the Digital Library Systems Group, a division of Image Access Inc. Opus FreeFlow software is integrated with the existing proprietary BookEye 4 V2 and BookEye 5 V2A scanners and is fully compatible with Bookeye and WideTek Scan2Net technology for high-speed data and image transfer. These scanners and related software will continue to benefit the citizens of Hillsborough County by providing the ability to duplicate original historic images and documents from this area, making this preserved and valuable information more accessible to the public, researchers, and historians. The Image Access field technicians are the only certified and trained technicians authorized for service and maintenance of the existing scanners to keep warranty and in accordance with factory guidelines. This procurement is being made in accordance with Section 3-205(2)(e) and Section 3-208(1)(f) of the County’s Procurement Policy as it pertains to the continued maintenance of existing equipment and the renewal of existing software and support services, which are being provided by the original equipment manufacturer (OEM) or an authorized agent. These services are only reasonably available through Image Access, the sole authorized provider for the required support and maintenance. The County reserves the right to extend the time period further, adjust the scope of services in response to changing conditions and updated requirements, and increase the resulting award accordingly. Contractors who believe that they can provide software and services that are substantially and materially the same as those identified in the attached order form must submit clear and convincing information to support a challenge to the intended award. Challenges to this notice must be received no later than the Close Date of the Sole Source Project and must be submitted using the “submission” section in EUNA Procurement, formally known as Bonfire, for this particular procurement. After this date, an award will be made. The County will review properly submitted challenges (responses) to determine whether bona fide competition exists. Important Events: Search Status Event Name Location Description Dates Mandatory ONGOING Questions Due Date Online Portal The Q and A Period for this Opportunity is Ongoing Never N/A ONGOING Open Date Online Portal Posting date for the Opportunity Jan 2nd 2026, 4:30 PM EST N/A UPCOMING Close Date Online Portal Deadline for Submissions Jan 9th 2026, 5:00 PM EST N/A Commodity Codes: NIGP 204 Computer Hardware And Peripherals For Microcomputers NIGP 205 Computer Hardware And Peripherals For Microcomputers, Environmentally Certified By An Agency Accepted Certification Entity NIGP 206 Computer Hardware And Peripherals For Mini And Main Frame Computers NIGP 208 Computer Software For Microcomputers, Systems, Including Cloud-Based (Preprogrammed) NIGP 600 Office Machines, Equipment, And Accessories NIGP 920 Data Processing, Computer, Programming, And Software Services NIGP 939 Equipment Maintenance And Repair Services For Computers, Office, Photographic, And Radio/Television Equipment NIGP 20490 Scanners and Readers, Optical Character and Magnetic Type: Bar Code, Remittance Scanner and Processors, Point of Sale Scanners, etc. NIGP 20590 Scanners and Readers, Optical Character and Magnetic Type: Bar Code, Remittance Scanner/Processors, Point of Sale Scanners, etc., Environmentally Certified Products NIGP 20686 Scanners and Readers, Optical Character: Bar Code, Remittance Scanner and Processors, etc. NIGP 20861 OCR and Scanner Software, Microcomputer NIGP 20962 OCR and Scanner Software, Mainframes and Servers NIGP 60072 Multi-Function Office Machines, Combination of Fax-Copier-Scanner-Printer, etc. NIGP 92045 Software Maintenance and Support Services and Updates and Data Hosting Services Supporting Documentation: Download All Files Search File Type Description Date Created Actions Maintenance Service Agreement.pdf Documentation Dec 16th 2025, 2:47 PM EST Download Quote.pdf Documentation Quote Dec 16th 2025, 2:44 PM EST Download SS Letter.pdf Documentation Sole Source Letter Dec 16th 2025, 2:44 PM EST Download Requested Information: Listed below are the documents and information needed to complete your submission: Name Type # Files Requirement If you are not the recommended vendor, and you would like to provide a response/challenge, please click here to upload your documentation showing clear and convincing information to support a challenge to the intended award. File Type: Any (.*) Multiple OPTIONAL If you are the recommended vendor(s), do you acknowledge the award as described in the project description? Data Type: Yes/No N/A OPTIONAL Document Takers Search Vendors # Files Website Address Actions Advantage Industrial Automation 2 https://www.advantageind.com/ View Messages Public Notices (0) Public Notices are visible to anyone who can view the opportunity Vendor Discussions (0) There is currently nothing to display here. Submission Prepare Prepare Your Submission Prepare as: re re New to Euna Procurement? Here's a quick overview of the submission process. Learn more at the Euna Procurement Help Center opens in new tab Technical Support Portal Security Terms of Service Privacy Policy Sitemap 4
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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