BUILDING INSPECTION, ASSESSMENT & OFFICE LAYOUT DRAWINGS

Walton County Central Purchasing Department is soliciting quotes from qualified firms to perform a building inspection and condition assessment of the Central Purchasing facility located at 176 Montgomery Circle, DeFuniak Springs, FL 32433, and to prepare simplified drawings of a proposed new office layout.
The purpose of this project is to obtain an independent professional evaluation of the facility's current condition and to produce layout drawings that will support the County's internal planning process and, if applicable, permitting for the proposed remodel

Project Details

• Reference ID: 07-26
• Department: Purchasing
• Department Head: Jason Cutshaw (Purchasing Director)

Evaluation Criteria

• Summary —

  Walton County Central Purchasing Department is soliciting quotes from qualified firms to perform a building inspection and condition assessment of the Central Purchasing facility located at 176 Montgomery Circle, DeFuniak Springs, FL 32433, and to prepare simplified drawings of a proposed new office layout.
  The purpose of this project is to obtain an independent professional evaluation of the facility's current condition and to produce layout drawings that will support the County's internal planning process and, if applicable, permitting for the proposed remodel

• Submission Instructions —

  The Walton County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Quote Request Details (Scope of work): —

  1 — Building Inspection & Condition Assessment

  The contractor shall conduct a visual, non-destructive inspection of the facility and evaluate the general condition of the building and major building components, including but not limited to:

  • Structural elements — foundation, framing, load-bearing walls, and load-bearing components
  • Roof system and drainage
  • Exterior walls and building envelope
  • Interior walls, ceilings, and flooring
  • HVAC systems
  • Electrical systems
  • Plumbing systems
  • Doors and windows
  • Evidence of water intrusion, moisture damage, or structural distress
  • General life-safety observations

   

  Inspections are intended to provide a high-level professional assessment. Destructive testing is not anticipated unless separately authorized by the County in writing.

   

  2.3  Task 2 — Written Assessment Report

  The contractor shall prepare a written report documenting observed conditions, including:

  • Summary of overall building condition
  • Identified deficiencies, structural concerns, or deferred maintenance issues — with particular attention to any load-bearing wall implications for the proposed remodel
  • Photographic documentation supporting key observations
  • Professional recommendations regarding feasibility of continued use, renovation, or replacement
  • Rough order-of-magnitude repair/renovation considerations where reasonably determinable

   

  The report shall be delivered electronically in PDF format.

   

  2.4  Task 3 — Existing Conditions Floor Plan

  The contractor shall prepare a simplified as-built floor plan drawing of the facility reflecting current room configurations, approximate dimensions, wall locations, and major fixed elements.

   

  2.5  Task 4 — Proposed Office Layout Drawing

  The contractor shall prepare a simplified floor plan drawing depicting the County's proposed new office layout, based on the concept provided as Exhibit A to this ITQ. The drawing shall show:

  • Proposed room layout and primary partition/wall locations
  • Approximate room dimensions
  • Key program elements (offices, conference rooms, service desk, restrooms, storage, warehouse/shop area)
  • Notation of any walls identified in Task 1 as potentially load-bearing that may be affected by the proposed layout

   

  The drawing is intended to support internal planning and, if needed, building permit submittal. It is not required to be construction-document quality unless the County separately requests that level of detail.

   

  2.6  Task 5 — Licensed P.E. / Architect Stamp (If Required)

  If the Walton County Building Department requires sealed drawings for permit submittal, the contractor shall provide a Florida-licensed Professional Engineer (P.E.) or Architect (AIA) stamp on the applicable drawings. Vendors shall quote this as a separate line item (Line 5 in the Pricing Proposal).

  Vendors who do not hold a Florida P.E. or Architect license may still quote Lines 1–4. The County reserves the right to award Line 5 separately or to a different firm.

   

  2.7  Coordination & Site Access

  The contractor shall coordinate site access with Jason Cutshaw, Purchasing Director, prior to conducting inspections. County staff may accompany the contractor during site visits. Vendors are responsible for familiarizing themselves with site conditions prior to submitting a quote. Site visits may be arranged upon request.

   

  * Please see attachment section for more information and the sample pricing proposal for this quote.

   

• Timeline —

  Quote Release Date:	June 12, 2026
  Quote Requested Due Date:	June 26, 2026, 12:00pm

• Project Contact —

  Jason Cutshaw

  Purchasing Director

  176 Montgomery Circle

  DeFuniak Springs, FL 32435

  Email: cutjason@co.walton.fl.us

  Phone: (850) 892-8176

• Contractor required documentation: (upon award) —
  • Proof of General contractor license
  • Liability Insurance naming Walton County
  • Proof of Workman’s Compensation Coverage
• Procurement Contact —

  Jason Cutshaw

  Purchasing Director

  176 Montgomery Circle

  DeFuniak Springs, FL 32435

  Email: cutjason@co.walton.fl.us

  Phone: (850) 892-8176

Submission Requirements

• Respondent Submittals (without Cost) —

  Please Upload your response, including any and all required forms listed in the solicitation and the corresponding attachments.

  (Do not upload cost information in here)

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Lead Time (required)
• Quote Validity (required)
• Has your company done business with Walton County before? (required) —

  If no, upon award we would need a copy of your company’s W-9 and ask you too complete an ACH form.

• Please provide two references with contact information from customers you’ve done similar scope of work for: (required)
• Pricing (required)
• Procurement and/or Project Contact —

  Select the information you would like display.