Active SLED Opportunity · CALIFORNIA · CONTRA COSTA COUNTY
AI Summary
Contra Costa County Public Works seeks proposals for scheduled delivery of bulk oils, lubricants, fluids, grease, and related maintenance products under an RFP.
The Contra Costa Public Works Department is requesting proposals from qualified retailers, wholesalers or value-added resellers to provide scheduled delivery of bulk oils, lubricants, fluids, grease, and related maintenance products. **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.2749388.C23092026 **Piggyback Contract**: No **Question Acceptance Deadline**: 07/22/2026 06:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Solicitation Number**: RFP_F-Contr-0000000248 **Reference Number**: 0000429964 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | Yes | No | **Questions and Answers**: | Question | Answer | |---|---| | Unit prices remain firm for the first year, after which the contractor may request annual price adjustments upon documented manufacturer price increases or annual basis. Please confirm whether the county will accept OPIS-Published rack price movement as supporting index documentation for lubricant product and whether emergency/ interim price adjustments outside the annual window. | Yes, the County will accept OPIS-Published rack prices. | | Line show's pound/Gals as the unit of measure. Please confirm whether the Multi-Purpose grease ( Starplex 2 equivalent ) should be price per pound or per gal, and clarify the intended container/packaging 35 lb keg, 120 lb keg or bul. | The Multi-purpose grease should be priced per pound. The container/packaging should be lbs. | | Please confirm the bid valid period, does not explicitly state the period during which proposals must remain open for acceptance filling the July 29 deadline | Proposals submitted in response to this RFP shall remain valid for a period of 90 calendar days following the proposal submission deadline of July 29, 2026. During this period, proposers shall honor the pricing and terms submitted in their proposal. | | Flow meter calibration to 0.5 % tolerance. please confirm the required frequency of recalibration ( annually per California Weights and Measures 0 and whether the awarded vendor must provide undated calibration certificates and demand or on a scheduled basis ( annually with each contract renewal ) | On an annually basis. | | Please confirm delivery volumes ranging from 55- 400 gals per product per delivery. Please confirm weather the county requires all bi-weekly deliveries to be made in a single truck visit combining, multiple products, or whether split delivery across multiple truck visits are acceptable given the small delivery volumes. | 55 Gallon Drums and Bulk ranging from 130 to 300 Gallons. Delivery across multiple truck visits is acceptable. | | The RFP simply asks for a price per gallon. It never explains whether pricing is expected to stay fixed or fluctuate with posted costs | Please see Section VI: Billing and Invoicing Paragraph B. | | If manufacturer price increases occur during the first contract year, will the County allow documented pass-through price increases, or are prices required to remain fixed regardless of supplier cost? | Please see Section VI: Billing and Invoicing, Paragraph B. | | Given the lack of detail given to be able to respond to this solicitation and having to wait on answers to vital questions, will the County please consider extending the due date at least one week to allow ample time for preparation? | The RFP closing date has been extended. Please see Addendum No. 1. | **Addendums**: | Addendum | Date | Note | |---|---|---| | Addendum No. 1 | 07/29/2026 10:40 AM EDT | |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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