Camp Forbes Master Plan

The City of Cleveland (“the City”) is seeking qualified firms (“the Consultant”) to provide professional strategic planning consulting services for preparation of the Camp George L. Forbes (“Camp Forbes”) Master Plan (“the Master Plan”). The selected Proposer will work with the City to produce an actionable, phased plan that defines Camp Forbes’ role within the City’s recreation system and provides a clear path for operational and capital decision-making.

The project development will be administered by the Mayor’s Office of Capital Projects (MOCAP), in coordination with the Department of Parks & Recreation. MOCAP is responsible for administering the City’s Capital Improvement Plan (CIP) for all City-owned facilities, outdoor spaces, and infrastructure through its three divisions: Division of Architecture & Site Development, Division of Engineering & Construction, and Division of Real Estate. The mission statement for MOCAP is:
"To provide for the planning, designing, construction, and preservation of the City of Cleveland's facilities and infrastructure through collaborative and comprehensive planning, leadership in management, excellence in sustainable design and technical expertise, and quality construction based on integrity and professionalism."

Background

Camp Forbes is a City of Cleveland recreational facility, used as a residential camp for Cleveland’s youth. Located on 33 acres of land in the woodlands of Highland Hills, Camp Forbes houses 10 cabins, a dining hall, an administrative building, an outdoor pool, and a pond. Named after the long-serving Cleveland City Council President George L. Forbes, it offers activities, such as boating, arts & crafts, nature activities, swimming, hiking, flag-raising and fishing. Camp is currently hosted for 9 weeks with 100 children between the ages of 9-13 years old attending each week.

The City’s Cleveland Parks & Recreation Master Plan (“the Parks Master Plan”), adopted in 2025, establishes a long-range roadmap for decision-making related to parks and recreation policy, maintenance, physical improvements, programming, staffing, safety, communications, and funding. The Parks Master Plan specifically identifies Camp Forbes as a special facility requiring dedicated strategic planning, and it recommends a phased-implementation of a Camp Forbes Master Plan in three phases over the next 15 years.

To further the recommendations in the Parks Master Plan, the City seeks consultant services to develop the Camp Forbes Master Plan. The Master Plan will evaluate the long-term role, operations, and capital needs of Camp Forbes and establish a clear framework for future decision-making. The final plan must include a phased implementation roadmap (Phase I–III) that is realistic in operating assumptions and aligns recommended investments with City decision-making, budgeting, capital planning, and future procurement and funding activities.

Project Details

• Reference ID: SD2606
• Department: Mayor's Office of Capital Projects
• Department Head: James DeRosa (Director)

Important Dates

• Questions Due: 2026-07-01T16:00:00.000Z
• Answers Posted By: 2026-07-08T16:00:00.000Z
• Pre-Proposal Meeting: 2026-06-25T16:30:00.000Z — Cleveland City Hall Room 517

Meetings & Milestones

Evaluation Criteria

• Quality of Proposal (15 pts) —

  Quality of Proposal includes Organization of the Firm, Specific Approach to this Project, Ability to Perform the Scope of Services, Capacity to Perform Work, including consideration for current City project workload, and Special Commendations as defined in the “Proposal Submission Requirements” section of this RFP.

• Credentials of Key Personnel (25 pts) —

  Credentials of Key Personnel includes Qualifications of the Project Team and Project Team as defined in the “Proposal Submission Requirements” section of this RFP, particularly the project manager who will be the lead person on this project, and their prior experience and demonstrated ability to perform the scope of work.

• Demonstrated Ability (20 pts) —

  Demonstrated history of successful relevant projects to meet proposed schedules and budgets.

• Compensation / Fee (10 pts) —

  This item will be reviewed after the evaluations of qualifications have been completed.

• Proposed Schedule (10 pts) —

  Proposed Schedule to complete the work.

• OEO Compliance (20 pts) —

  In Accordance with the City’s goal of increasing the level of CSB participation in City contracts, the Consultant shall strive to meet the City’s goal of 10% CSB participation of the total contract amount (including subsidiary agreements). See Exhibits. Note that firms which are CSB/MBE or CSB/FBE are eligible for CSB participation and are encouraged.

  IMPORTANT NOTE: Submissions evaluated as “non-responsive” and/or “not making a good faith effort” will be eliminated from further consideration.

  See “OEO Compliance” for additional information.

Submission Requirements

• Services Proposal (required) —

  Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME Services Proposal YYYY.MM.DD"

• Fee Proposal (required) —

  Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME Fee Proposal YYYY.MM.DD"

• City Required Forms
• NOTICE TO BIDDERS AND OEO SCHEDULES (required) —

  Please download the below documents, complete, and upload. COMBINE ALL FOUR SCHEDULES INTO A SINGLE PDF. Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME OEO Schedules"

• NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR YEAR 2026 (required) —

  Please download the below documents, complete, and upload. Provide a PDF with the filename in the following format: "FIRM NAME Non Comp YYYY"

• AFFIDAVIT (required) —

  Please download the below documents, complete, and upload. Provide a PDF with the filename in the following format: "FIRM Affidavit"

• FEDERAL FORM W-9 (required) —

  Provide a PDF with the filename in the following format: "FIRM W9"

• Northern Ireland Fair Employment Practices Disclosure —

  INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland.  Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract.  For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

• CHECK WHICHEVER IS APPLICABLE: (required)
• By confirming, the proposer affirms that they are in compliant Northern Ireland Fair Employment Practices. (required)
• Northern Ireland - Proof of Compliance for Option 2 and/or Option 3 (required)
• Bid RFIs and Addendums
• Confirm you have received, reviewed, accepted, and incorporated all RFP RFIs, questions, and answers. (required) —

  If applicable. State "yes" even if there were no RFIs or questions.

• Confirm you have received, reviewed, accepted, and incorporated all RFP Addendums? (required) —

  If applicable. State "yes" even if there were no Addendums.

• How many stages are in the RFP? (required) —

  Typical is single stage - this is not related to the number of stages nor phases in the Project itself.

• Is there a Pre-Proposal Meeting or Site Visit? (required)
• Possible Separate Bid Packages (required)
• Applicable language for OEO (required) —

  The default is OEO language, however, the Airport may have a different requirement.