Camp Long Lodge Renovation Design Services

Seattle Parks & Recreation (SPR) is seeking a dynamic architecture team to lead the design work necessary to restore the Lodge as a treasured community asset that will serve Seattle residents for decades to come. In addition to bringing the building back into use, SPR is dedicated to preserving its historic character, enhancing its connections to surrounding natural areas, and modernizing its systems. Qualifications are due no later than 6:00 pm on Monday, May 18, 2026. All questions are to be submitted through the e-procurement portal at https://procurement.opengov.com/portal/seattle no later than 6:00 pm on Tuesday, April 28, 2026.

Background

Seattle Parks & Recreation (SPR) is seeking a dynamic, multi-disciplinary design team, led by an architecture firm, to design the restoration of the Lodge and bring back the treasured community asset that will serve Seattle residents for decades to come. In addition to bringing the building back into use, SPR is dedicated to preserving its historic character, enhancing its connections to surrounding natural areas, sustainability and climate adaptation upgrades, and modernizing its systems.

Project Details

• Reference ID: 2025-052
• Department: Parks and Recreation
• Department Head: Michelle Finnegan (Interim Superintendent)

Important Dates

• Questions Due: 2026-04-29T01:00:00.000Z
• Pre-Proposal Meeting: 2026-04-23T19:00:00.000Z — virtual via Microsoft Teams. Please use the event RSVP feature to register and receive the meeting link.

Addenda

• Addendum #1 (released 2026-04-14T17:02:09.158Z) —

  The RFQ was revised to include desired qualifications in section 5.

  Please use the See What Changed link to view all the changes made by this addendum.

• Official Notice #1: Reminder: Pre-submittal Conference RSVP (released 2026-04-22T15:00:11.051Z) —

  Please use the OpenGov Events RSVP features (see below) to register for the Pre-submittal Conference to receive the Microsoft Teams link. The Pre-submittal Conference will be held this Thursday (April 23) at 12:00 pm. Please register by April 23 at 10:00 am to be included. Note: the meeting link will be sent to the email address associated with your OpenGov account.

  

Evaluation Criteria

• Project Understanding and Innovation (15 pts) —

  SOQ demonstrates:

  • thorough understanding of the proposed project Scope of Work
  • discussion of potential innovative approaches to accomplishing the proposed building improvements and enhancing connections to the surrounding forest, while retaining historical character
• Consultant/Team Experience (30 pts) —

  SOQ demonstrates:

  • experience and expertise that align with project needs outlined in the Scope of Work
  • if subconsultants are included, a clear explanation of the role of each firm, and a history of firms and/or individual team members working effectively together on previous projects
• Previous Project Experience (45 pts) —
  • experience with the design and construction administration for the renovation of public recreation and community gathering buildings, including historic preservation, building envelope, roof, accessibility, MEP systems, interior programming space renovations, and rooftop solar
  • experience with building renovation projects that balance historic preservation, connectivity to nature, and building system modernization 
  • experience with building decarbonization projects
  • experience on projects that have involved extensive damage from fire, water, or other catastrophic events
  • experience with General Contractor/Construction Manager (GC/CM) project delivery method, and/or a similar alternative delivery method
  • experience working with SPR, the City of Seattle, and/or other public agencies, including:
    • engaging operations and maintenance staff in design processes
    • facilitating City of Seattle plan review and permitting processes on major building renovation projects
    • progressing projects efficiently through SPR Proview internal design review process or similar public agency internal review processes
• Inclusion Plan (10 pts) —

  Inclusion plans will be scored based on the percentage of the total contract value assigned to WMBE firms

  • Responses that meet the SPR's target of 20% WMBE firm inclusion will receive 5 points
  • Responses that are above or below this threshold will receive fewer or additional points based on the percentage of WMBE inclusion
• Interviews (100 pts)

Submission Requirements

• Proof of Legal Business Name —

  Provide a certificate or documentation from the Secretary of State in which you incorporated that shows your company legal name. Many companies use a “Doing Business As” name or nickname in daily business; the City requires the legal name for your company. When preparing all forms below, use the proper company legal name. Your company’s legal name can be verified through the State Corporation Commission in the state in which you were established, which is often located within the Secretary of State’s Office for each state. For the State of Washington, see http://www.secstate.wa.gov/corps/

• Statement of Qualifications (required) —

  Please review the following submittal requirements carefully before submitting your response:

  • Please submit one SOQ response in a PDF format. Other required documents (proof of legal business, minimum qualifications, inclusion plan, etc.) are uploaded separately and should not be included in the SOQ response
  • Qualifications responses will be limited to 20 pages in length. All substantive content will be counted towards the maximum page limit, including attachments and exhibits. The maximum page limit does not include: 
    • cover sheet, table of contents, tabs, back cover, etc.
    • tabs, cover and back cover with no substantive written information
  • Digital submittals uploaded shall be printable on 8½” x 11” paper including exhibits and graphical information
  • Submittals not meeting the format and content requirements may be considered nonresponsive and, at the discretion of the Owner, excluded from further evaluation

  SOQs should contain below contents:

  • Responses to information emphasized in the evaluation criteria listed in 10. Evaluation Section.
  • Descriptions of up to six (6) successful projects of a similar nature completed by the firm and/or subconsultant team members. Of these, at least three (3) should be project examples from the prime consultant's direct experience. Project examples should include: 
    • the project location, scope of work, construction budget, year started and completed. 
    • client contact information that SPR may use as a reference
    • project delivery method (GC/CM, design bid build, etc.)
    • LEED and/or other sustainability certifications achieved
  • A project team organization chart including subconsultants.
  • A summary of the experience of the assigned project team, including subconsultants, for example, a short resume  
  *Response required
• Minimum Qualifications (required) —

  This response is mandatory. The determination that you have achieved all minimum qualifications is made from this section alone, and therefore, the Evaluation Committee is not obligated to check references or search other materials in your proposal to make this decision.

  For each Minimum Qualification listed below, please describe how you meet the minimum qualification.

  Minimum Qualification #1

  Consultant team must have a minimum of five years of continuous experience in building architectural, structural and MEP design, and construction administration.

  Minimum Qualification #2
  

  Consultant team must have successfully performed a minimum of three architectural design and construction administration contracts with similar services to those proposed under this RFQ.

  Minimum Qualification #3

  Consultant team must include an architect, structural engineer, and MEP engineer licensed by the State of Washington.  

  Minimum Qualification #4

  Consultant must have a local office within 50 miles of the greater Seattle area.

• Consultant Inclusion Plan (required) —

  Please download the documents below, complete, and upload. Responses with incomplete Inclusion Plans may be considered non-responsive, and the response may be excluded from further review at the discretion of SPR.

• Consultant Questionnaire (required) —

  Please download the below document, complete, and upload. 

  Provide information to the extent this information is available. If your response is incomplete or requires further description, the City may request additional information within a specified deadline, or may determine the missing information is immaterial.  

• Contract Modifications —

  Make requested changes to the Contract language using track changes and upload here.

• Will there be minimum qualifications? (required) —

  Are there qualifications the Consultants must have to even be considered?  Minimum qualifications should ONLY be those that the Consultant must meet to have their proposal considered, meaning you will toss the proposal out in full if the Consultant cannot meet the minimum qualifications. 

  Minimum qualifications can sometimes be important, such as a professional license.  If you require a Minimum Qualification, ensure it is fair, appropriate and reasonable. Consultants can protest these if they seem exclusionary and unnecessary.  In addition, some federal requirements may restrict or prohibit the use of such qualifications. Review the terms of the grant to ensure compliance with all such requirements. Minimum Qualifications are only for factual yes/no items which can be easily proven as a matter of fact and on the face of the RFQ response.  These are NOT subjective such as “Company needs to be experienced” or “needs to have good references.”  These are instead hard and fast criteria we check off “yes or no,” and we will toss them out without further consideration if they say no.

• Will a Consultant Inclusion Plan be needed? (required) —

  Note to department – All non-federally funded contracts above $395,000 require an Inclusion Plan. If potential work, including all phases, is above $395,000, retain the Inclusion Plan as a required submittal. The Mayor’s 2010 policy requires you to score the WMBE response, for no less than 10% of total points.

  Departments are encouraged to list the core Scope of Work items that the department has determined to be available for subcontracting.

  Contracts with FEDERAL FUNDING may require different or additional social equity requirements, such as federal Disadvantaged Business Enterprise (DBE) requirements, which are required for US DOT funded projects, such as FTA projects.  

  Exceptions: Exceptions to the Inclusion Plan requirement are rare. Departments must notify their WMBE IDT representative and PC for a review and written approval of an exception. An exception does not relieve the Consultant of its responsibilities to seek WMBE inclusion if changes to the contract provides opportunities for WMBE inclusion.

  For assistance, contact Miguel Beltran at Miguel.Beltran@Seattle.gov or 206-684-4525.

• Are you open to negotiating the standard contract terms and conditions? (required)
• Is this RFQ for architecture or engineering services per RCW 39.80? (required) —

  State law requires the City to select the firm deemed to be the most highly qualified to provide A&E services. The City cannot ask for pricing before selecting the most highly qualified vendor. 

  Per RCW 18.08.320, Architecture includes: the rendering of any service or related work requiring architectural education, training, and experience, in connection with the art and science of building design for construction of any structure or grouping of structures and the use of space within and surrounding the structures or the design for construction of alterations or additions to the structures, including but not specifically limited to predesign services, schematic design, design development, preparation of construction contract documents, and administration of the construction contract. 

  Per RCW 18.43.020, Engineering is any professional service or creative work requiring engineering education, training, and experience and the application of special knowledge of the mathematical, physical, and engineering sciences to such professional services or creative work as consultation, investigation, evaluation, planning, design, and supervision of construction for the purpose of assuring compliance with specifications and design, in connection with any public or private utilities, structures, buildings, machines, equipment, processes, works, or projects. 

  Per RCW 18.96, Landscape Architecture is the rendering of professional services in connection with consultations, investigations, reconnaissance, research, planning, design, construction document preparation, construction administration, or teaching supervision in connection with the development of land areas where, and to the extent that, the dominant purpose of such services is the preservation, enhancement, or determination of proper land uses, natural land features, ground cover and planting, naturalistic and aesthetic values, the settings and approaches to structures or other improvements, or natural drainage and erosion control. This practice includes the location, design, and arrangement of such tangible objects as pools, walls, steps, trellises, canopies, and such features as are incidental and necessary to the purposes in this chapter. Landscape architecture involves the design and arrangement of land forms and the development of outdoor space including, but not limited to, the design of public parks, trails, playgrounds, cemeteries, home and school grounds, and the development of industrial and recreational sites. 

Questions & Answers