Camping World Stadium LED Display Upgrades

The City of Orlando (City) is soliciting Proposals from interested and qualified Proposers to provide turn-key LED Display Upgrades to the City for Camping World Stadium (CWS) located at 1 Citrus Bowl Place, Orlando, FL 32805.

1. Introduction - The Request for Proposal represents the minimum requirements to furnish a complete turn-key package as described in this RFP. The City has contracted with consultant Anthony James Partners (AJP) to provide input on this project including  but not limited the scope of work, technical requirements, specifications, conceptual drawings, and LED market information. 
   1. The Contractor will provide the Work described in the RFP Documents on a 'turnkey basis.’  Work contemplated by this RFP includes, unless otherwise indicated, manufacturing, supply, delivery, installation, labor, related services (including design) and testing of all equipment and materials necessary to install and operate the Camping World Stadium Upgrades as described in the RFP Documents, and more particularly in the performance specifications included in the RFP Documents.
   2. Proposers responding to this RFP must provide pricing for a complete turn-key installation, including pricing for the provision and installation of all items necessary to provide finished and fully operational systems.  Materials, equipment, and related services required for the provision and installation of such a system, not expressly addressed in this RFP, are understood to be the responsibility of the Proposer.
2. General Description - The Contractor shall provide a complete, workable, and operational system including all labor, equipment, tools, material, engineering, supervision, licenses, insurance, and permits to engineer, manufacture, and install a fully integrated and operational LED Video Display System highlighted by the following:
   1. LED Displays
      1. South End Zone Primary Display
      2. South End Zone Rear Display
      3. North End Zone Displays
      4. Sideline Ribbon Displays
      5. North End Zone Ribbon Display
      6. Alternates for Gate Entry and Exit Displays
      7. Alternates for Exterior Gate Corner Displays
3. Definitions
   1.  “Proposer” shall mean each Vendor submitting a proposal in response to this RFP.
   2. “Contractor” shall mean the Vendor that has been selected to provide products or services or both to the City.
   3. “City” shall mean City of Orlando
   4. “Code Authority having Jurisdiction” shall mean the office or Agency responsible for assuring the work’s compliance with the State Building Code.
   5. “Contract” shall mean any written contract entered between the City and Contractor following the award of a contract with respect to this project.
   6. “Substantial Completion” – shall be defined as all work under the Contract has been substantially completed in accordance with the terms of the Contract and all systems are fully operational and ready for the intended use.  Systems shall be installed, all rack equipment installed, all cabling completed, system has been commissioned and tested in accordance with applicable requirements of the Technical Specifications and the Contract.  The project is ready for final punch list by the City and/or the City's designated representative.
   7. “Guaranteed Completion” – shall be defined as all punch list items have been completed, Closeout Documentation has been turned over, and all work under the Contract is ready for final acceptance by The City once three (3) consecutive problem free events have been completed as defined by Section 5.19.E.
   8. “RFP Documents” – refers to the request for proposals issued by the City and more specifically consisting of the RFP titled "Camping World Stadium LED Display Upgrades" dated June 9, 2026 and any attachments, and addenda issued in writing following issuance of this RFP.
   9. “Vendor” – refers to each entity receiving this RFP and from whom a proposal is being solicited.
   10. “Contract Sum” refers to the compensation, including all other fees, costs, expenses, taxes and other amounts to be paid to the Contract for the Work.

Background

Since Camping World Stadium opened in 1936, it has hosted thousands of events and welcomed millions of fans. Over the years, it has been updated many times to stay modern, remain competitive and attract high-profile sporting events and concerts.

Since 2014, the stadium has brought numerous milestone events to Orlando—like WrestleMania 33, six NFL Pro Bowls, several FIFA Club World Cup matches, Monster Jam World Finals, three annual bowl games and sold-out concerts by artists like Paul McCartney, the Rolling Stones, Bad Bunny, The Weeknd and Stray Kids. These events generate huge economic benefits, including $181.5 million from WrestleMania in 2017, $125 million from Electric Daisy Carnival (EDC) Orlando in 2022 and roughly $45 million each year from the NFL Pro Bowl.

Learn more about the stadium and its history by clicking the links below. 

https://www.campingworldstadium.com/about-us

Project Details

• Reference ID: RFP26-0459
• Department: Orlando Venues
• Department Head: Walter Johnson (Chief Venues Officer)

Important Dates

• Pre-Proposal Meeting: 2026-06-16T15:00:00.000Z — Media Room at Camping World Stadium, 1 Citrus Place, Orlando, FL 32805

Evaluation Criteria

• Experience of Proposer (22 pts) —

  This criteria will include, but will not be limited to, evaluation of the Proposer’s ability to supply all equipment as described in RFP; Proposer's capacity, capability, and overall competency to perform the specified work; and information submitted in response to Section 9.10 – Proposer’s Experience.

• Experience of the Proposer's Assigned Management Team (18 pts) —

  This criteria will include, but will not be limited to, evaluation of the Proposer’s information submitted in response to Section 9.11 – Proposer's Assigned Management Team.

• Project Approach to Provision of Work (22 pts) —

  This criteria will include, but will not be limited to, evaluation of the Proposer’s information submitted in response to Section 9.13 - Project Approach to Provision of Work .

• Equipment and Warranties (16 pts) —

  This criteria will include, but will not be limited to quality of individual products; level of integration between all system components; warranty and service provisions and evaluation of the Proposer’s information submitted in response to Section 9.12 - Equipment and Warranties

• Price Proposal (20 pts) —

  This criteria will include, but will not be limited to, evaluation of the pricing information submitted.

• Veteran Business Enterprise Participation in Subcontracts (2 pts) —

  This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment “F.”

Submission Requirements

• ADDENDUM RECEIPT VERIFICATION (required) —

  Respondents must acknowledge all issued addenda by confirming below. Failure to acknowledge may result in a non-responsive submittal.

  The failure of a Respondent to submit/confirm acknowledgment of any addenda that affects price(s), is considered a major irregularity and will be cause for rejection of the Submittal.

  The undersigned acknowledges receipt of all issued addenda:

• CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES (required) —

  I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.

  In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.

  I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria.

• Proposer's Certification Form (required) —

  Please download the below document, complete, sign, notarize, and upload.

• Conflict of Interest Disclosure Form (required) —

  Please download the below document, complete, sign, and upload.

• Confidential and/or Proprietary Information Exemption Form (required) —

  Please download the document below, complete, and upload.

• References Form (required) —

  Please download the document below, complete, and upload.

• Human Trafficking Affidavit (required) —

  The Vendor hereby represents, warrants, and certifies that Vendor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes.

  A completed Human Trafficking Affidavit should be included with your Submittal. A contract shall not be awarded to a Respondent who does not submit the form at the time of submittal or within seven (7) days of the date the City requests the form be submitted, if a Respondent fails to return the form with its response. 

  Please download the Human Trafficking Affidavit below, complete, sign, notarize, and upload. 

• Veteran Business Enterprise Participation Form (required) —

  Please download the document below, complete, and upload.

• Pricing Proposal (required) —

  Please download the MS Excel document below, complete, and upload as a MS Excel document.

• Pre-Proposal Meeting Attendance Form —

  Please download the below documents, complete, and upload.

• W-9 Form (required) —

  Upload signed copy of Respondent's most current W-9 .

• Proof of Insurance (required) —

  Upload copy of Respondent's Certificate of Insurance.

• Upload the bid bond, certified check or cashier's check made out to the City of Orlando, or other security as provided by law, in an amount not less than 10% of the total base bid. (required) —

  Upload Here

• Please upload your complete Request for Proposal through the City's e-Procurement Portal (required) —

  Respondents are solely responsible for ensuring that their submittals are complete, uploaded, and submitted in the City's e-Procurement Portal by the due date and time.

• Brief description of services to be provided (required)
• Pre-Proposal Meeting (required)
• Would you like to include the Pre-Proposal Meeting Attendance Form? (required)
• Would you like to include the Pre-Proposal Meeting Attendance Form? (required)
• Is this a One-Time Purchase? (required) —

  If not, you will be prompted to enter contract terms.

• Initial Term (required) —

  It is the intent of the City to award a Contract for a ________ (__) year term

• Renewals (required) —

  The Contract may, by mutual assent of the parties, be renewed for _______ (__) additional _______ (__) month periods

• Total Term (required) —

  up to a cumulative total of ____________months.

• Does "Mandatory Minimum Qualifications" apply? (required) —

  THIS SECTION IS TO BE USED SPARINGLY. PRIOR APPROVAL OF THE CPO IS REQUIRED.

• Do you want to Include Contract Sales Report Language? (required)
• Is this project Federally funded? (required)
• Attaching a Contract to this RFP? (required)
• Are you including a separate Pricing Proposal attachment? (required) —

  Note: If using OpenGov's pricing proposal (built-in), respond "NO"

  If using a separate pricing proposal attachment, respond "YES"