Active SLED Opportunity · FLORIDA · SARASOTA COUNTY
AI Summary
Sarasota County seeks a contractor for canal and drainage system maintenance including clearing and herbicide treatment. The contract term is three years. Multiple forms and certifications are required. Proposals are evaluated on qualifications, experience, approach, compensation, and local business preferences. Due date is May 18, 2026. Contact: Allison Sweeney.
Invitation For Bids
This solicitation is to select a contractor to perform maintenance and clearing of Sarasota County canal and drainage system assets within designated site boundaries.
The County anticipates an initial contract term of three years.
Refer to the Solicitation Documents and Attachments section for minimum qualifications, scope/specifications, and insurance requirements.
Qualifications of the Proposer and individual experience of key personnel and proposed subconsultants.
Proposer’s past experience providing the requested services.
Proposed approach to providing the requested services.
Overall value provided to the County. Compensation will be scored individually by each member of the evaluation committee.
Compensation will not be scored by the evaluation committee. Points will be calculated by procurement based on the formula provided in the solicitation.
Only proposers who submit a Local and American Business Certification Form with their proposal will be considered for local and American business preference points.
Only proposers who submit a Local and American Business Certification Form with their proposal will be considered for local and American business preference points.
Qualifications and experience of key personnel, including subconsultants.
Qualifications and experience of key personnel.
Relevant experience of Proposer and subconsultants with projects that indicate proficiency in similar work.
Relevant experience of Proposer with projects that indicate proficiency in similar work.
Proposed approach to providing the required services including, proposer’s ability to meet time and budget requirements, anticipated impacts of a proposer’s current and projected workload on the project, organizational structure, and proposed project schedule.
Ten points will be awarded based on the location of the Proposer’s office. For the purposes of this section, “local” shall be defined as having a staffed office located within Sarasota, Charlotte, or Manatee County that has been in operation for one or more years. When calculating location points, the County will only consider information provided on the Proposer Information Form that is submitted with the proposal.
Proposers will receive 1 point for each project submitted on the Summary of Professional Experience & Capabilities Form that meets all of the following criteria. A maximum of 5 points is available for this criterion:
Proposers who submit proof of their certified minority business enterprise status as defined by the Florida Small and Minority Business Assistance Act, will be awarded 5 points.
All bidders are required to complete the Vendor Information Form. Bidders who fail to upload a completed Vendor Information Form with their submittal may be found non-responsive
All Proposers are required to complete the Proposer Information Form. Proposers who fail to upload a completed Proposer Information Form with their submittal may be found non-responsive.
All bidders are required to complete the Construction Bidder Information Form. Bidders who fail to upload a completed Construction Bidder Information Form with their submittal may be found non-responsive.
Proposers are required to upload their written proposal as a single document. File must be uploaded in a format that is compatible and easily read (pdf, doc, docx, etc.)
The written proposal should include the following Sections. Proposers are responsible for reviewing the Part I of the Solicitation Documents attached to this RFP for specific requirements for each section of the Written Proposal.
All bidders are required to provide a copy of the required Bid Bond. Bidders who fail to upload a copy of their Bid Bond with their submittal may be found non-responsive.
Upon notification by the County, the apparent low bidder will be required to deliver the original Bid Bond (or cashier’s check) to the County within 5 business days.
Bidders must use the Reference Form provided to submit references meeting the requirements specified in the solicitation. Only references provided using this form will be used to verify qualifications have been met. Bidders who fail to complete and upload the provided reference form with their submittal may be found non-responsive.
Certification requirements are specified in the solicitation. Bidders must submit proof of required certifications with their submittal. Certifications must be achieved prior to bid opening. Bidders who fail to submit proof of required certifications may be found non-responsive.
Please download the below documents, complete, and upload. Bidders who fail to submit a completed Fee Proposal may be found non- responsive.
Bidders who qualify as a local or American business must download and complete the Local and American Business Preference Certification Form. Bidders who fail to complete and upload this form will not be considered for local or American business preference. Submittal of this form is optional.
Bidders submitting as a joint venture or partnership must complete the Joint Venture Form. Bidders who do not complete the Joint Venture Form and upload required documentation will not be considered as a Joint Venture. Submittal of this form is optional.
All responses submitted to Sarasota County are subject to the requirements of Florida Public Record laws. Bidders claiming an exemption from public records under Florida public records law must complete and upload the Public Records Disclosure form and all required documentation with their submittal. Submittal of this form is optional.
Please upload the certification if it applies. Submittal of this form is optional.
This solicitation includes additional requirements due to grant funding. By clicking Confirm, Bidder acknowledges receipt of those documents and confirms they will comply with any grant requirements Confirm that you have receive the grant documents and will comply if awarded the solicitation.
This solicitation includes additional requirements due to grant funding. Bidder must download and complete the required grant forms. Bidders who fail to upload the completed grant forms with their submittal may be found non-responsive.
If a bidder is meeting qualifications through demonstrated experience, they must complete the provided Contractor Qualification Form(s). Bidders who fail to upload completed Contractor Qualification Form(s) with their submittal may be found non-responsive.
If Bidder is meeting qualifications by being FDOT prequalified, they must complete the provided FDOT Prequalification Form. Bidders who fail to upload a completed FDOT Prequalification Form with their submittal may be found non-responsive.
If a Bidder is meeting qualifications by being FDOT prequalified, they must provide evidence of FDOT precertification for each required work class. Acceptable documents include (1) FDOT Pre-qualification Letter or (2) FDOT Certificate of Qualification. Bidders who fail to upload required documentation may be found non-responsive.
Proposers are required to upload their written proposal as a single document. File must be uploaded in a format that is compatible and easily read (pdf, doc, docx, etc.)
The written proposal should include the following sections. Proposers are responsible for reviewing Part I of the Solicitation Documents attached to this RPS for specific requirements for each section of the Written Proposal.
Proposers must download the Summary of Professional Experience & Capabilities Form and upload the completed form with their submittal. Proposers who fail to provide a completed Summary of Professional Experience & Capabilities form with their submittal may be found non-responsive.
Proposers must download the Current & Projected Workload Form and upload the completed form with their submittal. Proposers who fail to provide a completed Current & Projected Workload Form with their submittal may be found non-responsive.
Bidders submitting as a Certified Business Entity must complete the State of Florida Certified Business Entity Form Form. Bidders who do not complete the FL CBE Form and upload required documentation will not be considered as a FL CBE. Submittal of this form is optional.
Sworn Statement under Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes. By answering "yes" to the statements below, vendor agrees to provide additional documentation upon request by the County. Vendors responding "no" may be deemed non-responsible.
*By responding "yes", vendor attests that neither the vendor, nor any officer, director, executive, partner, shareholder, employee, member or agent who is active in the management of the vendor nor any affiliate of the vendor has been convicted of a public entity crime subsequent to July 1, 1989.
All Respondents are required to download and complete the Foreign Country of Concern Attestation Form (PUR 1355). Respondents who fail to upload a completed Foreign Country of Concern Attestation Form (PUR 1355) with their submittal may be found non-responsive.
This attestation is required pursuant to Section 287.138 (4)(a), Florida Statutes which states:
(4)(a) Beginning January 1, 2024, a governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the entity access to an individual’s personal identifying information unless the entity provides the governmental entity with an affidavit signed by an officer or representative of the entity under penalty of perjury attesting that the entity does not meet any of the criteria in paragraphs (2)(a)-(c).
Respondent acknowledges that selected respondent(s) shall be required to submit a Common Carrier or Contracted Carrier Attestation Form (PUR 1808) prior to contract execution. The attestation form will be provided by the County.
This attestation is required pursuant to Section 908.111 (3), Florida Statutes, which states:
(3) A contract between a governmental entity and a common carrier or contracted carrier which is executed, amended, or renewed on or after October 1, 2022, including a grant agreement or economic incentive program payment agreement, must include:
Respondent acknowledges that selected respondent(s) shall be required to submit a Human Trafficking Attestation form prior to contract execution. The attestation form will be provided by the County.
This attestation is required pursuant to Section 787.06 (13), Florida Statutes, which states:
(13) When a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services as defined in this section. For purposes of this subsection, the term "governmental entity" has the same meaning as in s. 287.138(1).
Select the solicitation method for this project.
Select all that apply
Would you like to have bidders respond to an electronic pricing table through OpenGov?
OpenGov Pricing Table should be the default for price based solicitations. Only use an excel spreadsheet when it is not possible to create an pricing table in OpenGov.
If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.
Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?
Will the awarded vendor have access to an individual's personal identifying information per 287.138 FS?
Does the project involve the transportation or delivery of goods or passengers by common carrier?
Q (Herbicide Treatment Requirement Clarification):
A: Are we required to apply herbicide treatment in the canal to the flowline post-clearing as part of regular scheduled maintenance? Yes
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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