Carroll Avenue Stormwater Improvements

Project Details

• Reference ID: 2026-SW-001
• Department: Stormwater Management
• Department Head: Samantha Brinker (Stormwater Coordinator)

Important Dates

• Questions Due: 2026-07-22T20:30:00.000Z
• Pre-Proposal Meeting: 2026-07-15T15:00:00.000Z — Township’s Administrative Building 8230 Old York Road Elkins Park, PA 19027

Evaluation Criteria

• Contract Award —

  If the contract is to be awarded, the Township reserves the right to select any combination of the Base Bid and/or Alternate Bids to determine the lowest responsible bidder for the selected combination whose bid is in the best interests of the project. If the contract is to be awarded, only one award will be made. Time is of the essence in the award of a contract. Hindrance of the award process due to the extent of a bidder’s proposed modifications may have a negative impact on the Township’s assessment of that bid.

   

• Advertisement of Bid —

  ADVERTISEMENT FOR BIDS

  CARROLL AVENUE STORMWATER IMPROVEMENTS

  CHELTENHAM TOWNSHIP

  Project Number 068173.244

   

  Owner:                                                                                     Engineer:

  ALYSON ELLIOTT                                                                  ROGER A. PHILLIPS, P.E.

  ACTING TOWNSHIP MANAGER                                           GFT INFRASTRUCTURE, INC.

  CHELTENHAM TOWNSHIP                                                     1010 ADAMS AVENUE

  8230 Old York Road                                                                   Audubon, PA 19403

  Elkins Park, PA 19027                                                                610-783-3839

  215-887-1000

   

  SEALED Bids will be received by the OWNER until 10:00 am, prevailing time, Wednesday, July 29, 2026. via the OpenGov e-procurement portal: https://procurement.opengov.com/portal/cheltenhamtownship.

   

  All bidders shall create a FREE account with OpenGov Procurement by signing up at:  https://procurement.opengov.com/signup. The results will be posted via the OpenGov e-procurement portal.

   

  The Project Work will be performed under one Contract as follows:

   

  CARROLL AVENUE STORMWATER IMPROVEMENTS

   

  Bidding Documents are available online at no cost at: (https://procurement.opengov.com/portal/cheltenhamtownship)

   

  Each Bid shall be accompanied by a certified check, bank money order, or a Bid Bond in an amount not less than 10 percent of the Bid total, payable to the Owner in accordance with the Instructions to Bidders.

   

  Attention is called to the fact that not less than the minimum salaries and wages as set forth in the Contract Documents must be paid on this project.

   

  Laws and regulations applicable to this Contract include the following:

   

  • • Executive Order 11246, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375, and as supplemented in Department of Labor regulation (41 CFR Part 60) 

   

  The successful bidder will be required to provide performance bonds and payment in the amount of 100% of the successful bid amount.

   

  All contractors on this Project are required to ensure that employees and applicants will not be discriminated against because of race, creed, color, religion, sex, age, handicap, marital status or national origins; and, that the statutes and regulations of federal and state law regarding non-discrimination are met.

   

  A non-mandatory pre-bid meeting will be held at 11:00 am, prevailing time, Wednesday, July 15, 2026 at the Owner’s office, located at 8230 Old York Road, Elkins Park, PA 19027, with a site visit following the meeting. All prospective bidders are encouraged to attend.

   

  The Owner reserves the right, at its option, to waive as an informality any defects, errors, or omissions in any or all Bids; and to reject any or all Bids.

   

• Contract Provisions —

  A. Contract Content

  The contract(s) resulting from the award of this IFB will consist of this IFB, the bidder’s proposal, and any additional information deemed necessary as a result of the negotiations held with the successful bidder(s).  The bidder shall reference the Project Manual for all contract requirements.

   

   B. Insurance

  The selected Contractor shall maintain insurance coverages in the amounts specified in the Project Manual during the duration of the contract and provide proof to the Township, with the Township listed as an additional insured.

   

  C. No Discrimination

  The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin or handicap. The Contractor will take affirmative action to ensure that applicants are employed without regard to race, color, religion, sex, age, handicap, or national origin. The Contractor will take steps to insure employees are treated during employment without regard to race, color, religion, sex, age, handicap, or national origin. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

   

  D. Failure to Provide Services or Products

  If in the Township’s opinion, Contractor fails to properly or satisfactorily perform the services or provide the product(s) called for under this Contract, or otherwise fails or neglects to comply with the material terms of this Contract, the Township may make arrangements with other providers to obtain substitute services and/or product(s). The Township may, in addition to any other legal remedies available to Township, elect to terminate the contract.

   

  E. Contract Termination

  A contract may be cancelled by Cheltenham Township as outlined in the General Conditions of the Project Manual.

   

  F. Indemnification and Hold Harmless

  The Contractor shall indemnify, hold harmless and defend the Township, its officers, employees and agents from and against any and all liability for any loss, damage, claims, suits, judgments, or causes of action brought or claimed against the Township of whatever nature on account of any bodily injuries, death of any person or persons, or property losses or damages received or sustained by any party or parties, by or from the acts of the Contractor or its servants, agents, subcontractors or employees, acts of errors or omissions of the Contractor or of its servants, agents, subcontractors or employees, or on account of or in consequence of the performance of its professional services under this contract, work performed under Change Orders, or any such other work performed for or on behalf of the Township, whether or not due in whole or in part to any act, omission or negligence of the Township. This indemnity shall include reasonable attorneys’ fees, costs and all other expenses incurred in the defense of any claim, liability, action or suit.

   

• Scope of Work —

  The full project details are available in the Project Manual and Final Plans in the Attachments section of the Downloads tab.

   

• Pre-Bid Meeting —

  A non-mandatory pre-bid meeting will be held on Wednesday, July 15, 2026 at 11:00 am at the Township’s office, located at  8230 Old York Road, Elkins Park, PA 19027, with a site visit following the meeting. All prospective Bidders are encouraged to attend.

   

  The purpose of a pre-bid meeting is to review the project area with a Township representative to ensure that the conditions relevant to price and quantity are considered when formulating a bid. No price adjustments will be allowed after bids are submitted.  Answers to questions posed at site visits are unofficial until published in the Questions and Answers tab in the IFB; please take notes and submit your questions to the Q&A page.

   

• Contractor Responsibilities —

  A. Business Privilege License and Fees

  The successful contractor and any subcontractors shall submit a Business Privilege License Application and receive a License Number prior to issuance of a Notice to Proceed. The contractor will be responsible for any and all license fees and taxes resulting from work completed in the Township. A Business Privilege Application has been included in the Vendor Questionnaire.

   

  B. Contractor Registration

  The successful contractor and any subcontractors performing work in the Cheltenham Township must be registered, even if a permit is not required. Contractors can register online at https://cheltenhamtownship.portal.opengov.com/. The contractor will be responsible for any and all fees associated with the Contractor Registration.

   

  C. Prevailing Wage Compliance

  This project is subject to the Pennsylvania Prevailing Wage Act. The contractor shall comply with all requirements of the Act, including payment of wages not less than those prevailing for each classification as established by the Pennsylvania Department of Labor and Industry. Certified payroll records shall be submitted to the Township upon request and as required by law.

   

  D. W-9 Requirement

  The successful bidder shall be required to submit a completed and signed IRS Form W-9 prior to contract execution and before any payment is issued by the Township. Failure to provide a W-9 may result in a delay in award or payment.

• Bid Instructions —

  A.  Bid Due Date

  Bids will be accepted until 10:00 am, prevailing time, on Wednesday, July 29, 2026, through the e-procurement portal at https://procurement.opengov.com/portal/cheltenhamtownship. Bids received after this deadline noted will not be considered.

   

  B.  Amendments to Submitted Bids

  Amendments to or withdrawal of submitted bids can be done through the e-procurement portal, until the submittal due date and time. No amendments or withdrawals will be accepted after the deadline unless such amendments or withdrawals are in response to a Township request.

   

  C.  Required Review of IFB Package

  Prospective bidders shall carefully review this IFB for defects. Any comments concerning defects or questions regarding the project must be made through the e-procurement portal no later than 4:30 pm on Wednesday, July 22, 2026. Telephone calls will not be accepted. Any required addenda to the IFB will be issued through the e-procurement portal.

   

  D.  Receipt of IFB Package

  The Township is the sole authority to provide the IFB package to interested companies or individuals. Bidders who are working from an IFB package obtained from any other source may be working from an incomplete or incorrect set of documents. The Township assumes no responsibility for errors, omissions or misinterpretations in a bid resulting from a Bidder’s use of an incomplete IFB package.

   

  To ensure they have the most up-to-date information about the IFB, Bidders who have received the IFB package from a source other than the Township are advised to visit the Township e-procurement portal and register with the Township. This will ensure that the Bidder will receive all communications or addendums, if any, regarding the IFB.

   

  E.  Preparation Costs

  The Township will not be responsible for any costs associated with the preparation submittal or presentation of any bid.

   

  F.  Disclosure of Bid Contents'

  All bids and other material submitted become the property of the Township and may be returned only at the Township’s option. Information contained in the bids will not be disclosed during the evaluation process.  Under Pennsylvania’s “Right to Know” laws (65 P.L, 390 66, 1, 66.3, 21 June 1957) public records are required to be open to reasonable inspection. All bid information, including detailed price and cost information, will be held in confidence during the evaluation process and prior to the time a Notice of Intent to Award is issued. Thereafter, the winning bid will become public information. Copies of said public records may be requested through the Right to Know Office, www.cheltenhampa.gov/righttoknow.

   

  Trade secrets and other proprietary data contained in bids may be held confidential if a Bidder requests, in writing, that the Township does so, and if the Township agrees, in writing, to do so. Material considered confidential by the Bidder must be clearly identified and the Bidder must include a brief statement that sets out the reasons for confidentiality.

   

  G.  Reservation of Rights

  The Township reserves and may, at its sole discretion, exercise the following rights with respect to this IFB and all bids submitted pursuant to this IFB:

  1. 1. 1. To reject all bids and re-issue the IFB at any time prior to execution of a final contract; to require, in any IFB for similar products and/or services that may be issued subsequent to this IFB, terms and conditions that are substantially different from the terms and conditions set forth in this IFB; or to cancel this IFB with or without issuing another IFB.
        2. To reject any bid in the Township’s sole discretion, if the bid is incomplete, the bid is not responsive to the requirements of this IFB, the Bidder does not meet the qualification requirements set forth in this IFB herein or it is otherwise determined to be in the best interest of the Township to reject the bid.
        3. To supplement, amend, substitute or otherwise modify this IFB at any time prior to the execution of a final contract.
        4. To accept or reject any or all of the items in any bid and award a contract for the whole or only a part of any bid if the Township determines, in its sole discretion that it is in the Township’s best interest to do so.
        5. To reject the bid of any Bidder that, in the Township’s sole judgment, has been delinquent or unfaithful in the performance of any contact with the Township, is financially or technically incapable or is otherwise deemed to not be a responsible Bidder.
        6. To waive any informality, defect, non-responsiveness and/or deviation from this IFB that is not, in the Township’s sole judgment material to the bid.
        7. To permit or reject, at the Township’s sole discretion, amendments (including information inadvertently omitted), modifications, alterations, and/or corrections to bids by one or more of the Bidders following bid submission.
        8. To request that one or more of the Bidders modify their bids or provide additional information.
        9. To request additional or clarifying information from any Bidder at any time, including information inadvertently omitted by a Bidder.
        10. To require that Bidders appear for interviews and/or presentations of their bids at Township offices, if requested.
        11. To require references from Bidders’ previous clients on projects similar in type and scope to the work sought in this IFB.
        12. To conduct such investigations or request additional information as the Township considers appropriate with respect to the qualifications of any Bidder and with respect to the content contained in any bid.

   

• Download Project Documents —

  Please be advised that the Project Document available under the Downloads tab does not contain the required bid forms, and any embedded links within the PDF will not function. All required forms must be downloaded directly from the Vendor Questionnaire section. Failure to submit these forms may result in an incomplete bid.

   

  The Township reserves the right, in its sole discretion, to reject any bid that is incomplete, non-responsive to the requirements of this IFB, submitted by a bidder who does not meet the stated qualification criteria, or for any other reason deemed to be in the best interest of the Township.

   

• Township Working Hours —

  Contractors performing work within Cheltenham Township shall comply with the following work hour restrictions:

  • • Monday through Friday: 7:30 a.m. to dusk
    • Saturday: 8:00 a.m. to dusk
    • Sunday, holidays, and days when the Township building is closed: No work permitted

  Work outside of these hours is prohibited unless prior approval is received from the Township.

   

• Permitted Work Schedule and Traffic Restrictions —

  On Townships roads, no traffic restrictions or lane closures are permitted on legal holidays and/or between the hours of 7:30AM to 9:00AM and 4:00PM to dusk Monday through Friday. The contractor must provide 48-hours notice prior to implementing traffic restrictions. Work on Saturdays and holidays may be permitted by the Township with 48-hours notice.

   

• Contractor Requirements and Qualifications —

  Bids shall only be considered from a qualified contractor licensed, bonded and insured to do business in the Commonwealth of Pennsylvania; being regularly engaged in the business as described in this IFB; having performed work of similar size and scope; having sufficient financial support, manpower, equipment, and organization to ensure the satisfactory execution the project if awarded a contract under the terms and conditions herein stated; and are so situated as to assure prompt service.

   

   In order for the Township to obtain the best quality of work in a reasonable period of time, the Township reserves the right to reject bids from Contractors who are unable to meet the following requirements.

   

  1. 1. Contractor must have been incorporated, organized, and/or established for a period of at least five (5) years.
     2. Demonstrated experience servicing other state and local government clients and clients with union/labor workforce.
     3. Contractor must provide good recommendations from at least three (3) clients similar to the Township.
     4. The Township may conduct such investigations as it deems necessary to assist in the evaluation of any bid and to establish the financial capability of the Contractor and their proposed subcontractors. Prior to award of a contract, the Township reserves the right to request financial information from the Contractor to assist in further review of that Contractor’s qualifications and capabilities and to verify whether the Contractor has adequate financial capacity to meet the requirements of the Invitation to Bid. Financial information provided shall be for the current and previous two (2) years, to include, but not be limited to a financial statement prepared by a Certified Public Accountant (i.e., balance sheet and income and cash flow statements) or a Supplier Qualifier Report prepared by Dun & Bradstreet. 
     5. Firm/Contractor must be able to provide evidence of its ability and legal authorization to conduct business in the jurisdiction in which the project is located.
     6. Have the ability to obtain and match current and ongoing insurance requirements.
     7. Be free from legal and regulatory matters which might prevent the Contractor from fulfilling the obligations of the Agreement.
     8. Exhibit financial stability and company viability sufficient to fulfill the obligations of the Agreement.
     9. Have no conflicts of interest in doing business with the Township.
     10. Willingness to comply with all applicable laws and Township Ordinances while performing duties to the Township in connection with this IFB.

   

• IFB Timeline —

  Bid Posted:	July 7, 2026
  Pre-Bid Meeting (Non-Mandatory):	July 15, 2026, 11:00am Township’s Administrative Building 8230 Old York Road Elkins Park, PA 19027
  Question Submission Deadline:	July 22, 2026, 4:30pm
  Bid Due Date:	July 29, 2026, 10:00am

   

Submission Requirements

• Bid Form (required) —

  Upload Bid Form (Section 00 41 00) and any supporting documents as outlined in the Project Manual.  Documents to be submitted with Bid:

     A. Bid Bond or Bid Security

     B. Bidder's Acknowledgement Form

     C. Agreement of Surety

     D. Public Works Employment Verification Form

• Bid Bond (required) —

  Each bid shall be accompanied by bid security in an amount not less than ten percent (10%) of the total bid price. Bid security shall be provided in the form of a certified check or bank draft payable to the order of Cheltenham Township, negotiable U.S. Government Bonds (at par value), or a Bid Bond executed by the bidder and a surety authorized to do business in the Commonwealth of Pennsylvania.

• Site Visit (required) —

  By checking the box below and submitting this bid, I confirm that the bidder/contractor visited the site of the work and acquaint themselves with conditions affecting the work.

• Statement of Bidder's Qualifications (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Worker Protection and Investment Certification Form (required) —

  Please download the below documents, complete, and upload.

   

• Will you be using Subcontractors? (required)
• Subcontractor List (required) —

  Please download the below documents, complete, and upload.  

   

  Subcontractors may be used to perform portions of the work on this project. If a bidder intends to use subcontractors, then the bidder should submit, with its Bid, the names of the subcontractors and the portions of the work the subcontractors will perform. The substitution of one subcontractor for another may be made only at the discretion of the Township and with prior written approval of the Township.

   

• Business Privilege License (required) —

  Please download the below documents, complete, and upload either a completed Business Privilege License Application or proof of a valid Business Privilege License with Cheltenham Township. 

   

  The successful contractor and any subcontractors are responsible for submitting this document to the Tax Office and receive a License Number prior to issuance of a Notice to Proceed. The contractor will be responsible for any and all license fees and taxes resulting from work completed in the Township. 

   

• Suspension or Debarment Certificate (required) —

  Please download the below documents, complete, and upload.

   

• Stockholder List Certification (required) —

  Please download the below documents, complete, and upload.

   

• Insurance (required) —

  Upload a sample certificate of insurance in accordance with the minimum coverages outlined in the Contract Provisions.

   

• Non-Discrimination/Sexual Harassment Clause, Contractor Integrity Provisions, and Contractor Responsibility/Certification Provisions —

  Please download the documents below for your review.

   

• Non Discrimination/Sexual Harassment, Contractor Integrity/Responsibility Provisions (required) —

  I have read the following documents in this IFB: Non-Discrimination/Sexual Harassment Clause, Contractor Integrity Provisions, and Contractor Responsibility/Certification Provisions and certify that I and the company I represent agree to abide by the tenants of each of these documents if awarded a contract with Cheltenham Township.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of myself or the company I represent and bind it to a contract. (required) —

  By checking the box below and submitting this Bid, I acknowledge that I have inspected the specifications and having full knowledge of the conditions under which the work described herein must be performed, agree that I or my company are capable and willing to perform the required work in accordance with all instructions, terms, conditions, and specifications set forth, in accordance with the schedule outlined in the IFB Project Timeline and dollar amount specified in this bid response. I certify that the costs/prices contained in this Bid have been carefully checked and submitted as correct and final. All unit prices include cost of delivery. 

• Will you be using an Electronic Pricing Table or require a Pricing Proposal Upload? (required)
• Did you upload the most current Prevailing Wage Rates Determination or Davis-Bacon Rates? —

  For public works contracts exceeding $25,000, prevailing minimum wages are determined by the Department of Labor of Industry by filling out a Prevailing Wage Rates Determination Request.  For any project using federal funds need to use Davis-Bacon Rates.

• Will you be having a Pre-Bid Meeting? (required)
• Will your meeting be Mandatory or Non-Mandatory? (required)