Active SLED Opportunity · WISCONSIN · DANE COUNTY
AI Summary
Dane County seeks applications from municipalities for public infrastructure projects funded by HUD's CDBG program, with a maximum funding of $294,000 per project. The RFP emphasizes municipal property projects within the Dane County Urban County Consortium and includes detailed application and evaluation criteria.
Dane County is soliciting applications from municipalities for the acquisition, construction or rehabilitation of public facilities projects located in the participating municipalities of the Dane County Urban County Consortium. The primary emphasis for this RFP is on properties owned by the municipality. Funding is expected to be available under the HUD-funded Community Development Block Grant (CDBG) program.
The maximum amount of funding for the Public Infrastructure project area is approximately $294,000 and it is expected that one or multiple projects will be funded in this category.
The maximum request amount per application is $294,000.
Dane County requires that all applicants complete the CDBG application in its entirety and electronically sign at the end of the questionnaire. Failure to do so may result in the application being ineligible for funding and may not be scored.
New applicants will be automatically awarded 10 points.
Please identify your organization's legal status as a Municipality in the Dane County Urban County Consortium.
Please enter the Organization's Federal EIN in the space below
Please enter the Municipality's legal name as listed in the Wisconsin Department of Financial Institutions.
Is your municipality a part of the Dane County Urban County Consortium? (See Appendix A)
Please enter the Organization's Unique Entity Identification (UEI) Number in the space below:
Please attach a screenshot from the sam.gov website showing the Unique Entity Identification Number.
Source to register: https://sam.gov/content/entity-registration
Please provide the full name of the Chief Elected Official at the municipality.
Please provide the phone number of the Chief Elected Official at the municipality.
Please provide the e-mail address of the Chief Elected Official at the municipality.
Please upload a list of your organization's Board of Directors or Governing Body
Please upload Board or Governing Body meeting minutes that show approval for the agency to apply for CDBG grant funds, and that the Board or Governing Body will support the project services if awarded the grant funds.
Please enter the Project Name for your application.
Please enter the Project's address.
Please provide the full name of the Project Contact Person. This person will receive all correspondence from the CDBG/HOME team as it relates to this grant opportunity.
Please provide the phone number of the Project Contact Person.
Please provide the e-mail address of the Project Contact Person.
Please provide the name of the project's financial contact person.
Please provide the phone number of the project's financial contact person.
Please provide the e-mail of the financial contact for this project.
Please enter the total cost of your proposed project.
The maximum limit you may apply for is $294,000.
Section 3 applies to construction projects exceeding $300,000.
Would you be able to accept grant funding that is less than what you requested, if available? If yes, what is the minimum amount of funding you would request in order to have a viable, meaningful project? Note that your application may not be funded if available funds are less than your minimum request. Explain how your project would proceed with the minimum amount requested.
Will the project be implementation-ready (or “shovel-ready”) by Quarter 1 of 2027?
Please provide a 3-5 sentence summary of the project.
This section is not scored, but will be reviewed to determine agency or project eligibility to receive CDBG/HOME grant funds.
Select the project type that the CDBG funds will be applied to:
Following the acquisition, construction or rehab work, what type of public facility will exist?
If "Other" was selected in the previous question, please specify the type of public facility. Type N/A if you did not select "Other".
Please adequately describe how the proposed project meets a national objective. Emphasize how the proposed project intends to serve low to moderate income households.
Check the appropriate statement (1 or 2) below that best describes the national objective that will be met by this project.
If #2 was selected in the question above, how will the project meet low-and-moderate income Limited Clientele criteria (select one response. If #1 was selected in the question above, please select #5 - "N/A")
Please describe and identify the needs in the community as they relate to your agency’s specific project and service area, including:
Using the attached spreadsheet, please provide a work plan for how the project will be organized, implemented, operated, and administered. Include a reasonable timeline and accomplishments from initiation through project completion. Projects should be implementation-ready by Quarter 1 of 2027. This should assume that the CDBG funding will be available in the second quarter of 2027 (April 1 – June 30, 2027). Add in extra quarters as needed.
This upload will support your agency's responses for this section.
In the space below, provide a clear description of the work that will be undertaken. You must include:
Describe any initiatives that will inform potential participants of the services/activities to be provided. What do you do to make people aware of your program, or to get the word out (i.e. newsletters, presentations, radio shows, word-of-mouth, newspaper ads, etc.)?
List the total number of households that your program is proposing to serve.
Each household = 1 beneficiary self-certification form
No duplication of households will be allowed. Do not overestimate your proposed Outcomes/Proposed Accomplishments.
In the space below, please describe how the outcomes can be reasonably be expected to be achieved. Describe your implementation plan as it relates to the attached Project Timeline/Milestones. How will your agency measure the success of the project?
List the total number of households that your program would serve if your project was funded with the minimum amount requested.
Each household = 1 beneficiary self-certification form
No duplication of households will be allowed. Do not overestimate your proposed Outcomes/Proposed Accomplishments.
In the space below, please describe how the outcomes can be reasonably be expected to be achieved with the minimum amount requested. Describe your implementation plan as it relates to the attached Project Timeline/Milestones. How will your agency measure the success of the project?
These are non-scored threshold and compliance questions.
In the space below, describe any architectural/ engineering design work, such as preparing plans, drawings, specifications, work write-ups, and/or cost estimates that has been or will be undertaken for this project. NOTE: In order for these costs to be covered, HUD procurement requirements must be followed.
Does the municipality own the property?
If "No" was selected on the previous question, please indicate the current expiration date of the option/contract to purchase, the anticipated purchase date, and the purchase price in the space below.
Provide a description of the site where the project will be located. Provide information on the size, exposure, and contour.
Indicate where the project is located. Please include Building Name, Street Address, City, Zip Code, and Municipality.
The facility must be physically located in the Dane County Urban County Consortium excluding the City of Madison as identified in Appendix A.
In the space below, provide a legal description of the property.
Provide the current zoning classification of the site and describe any changes in zoning, variances, special or conditional use permits, or other items are needed to develop this proposal.
In the space below, describe the historical uses of the site and any existing conditions of environmental significance located on the project site.
If applicable, please upload your Phase I ESA.
If Phase I indicated the need for a Phase II ESA, please upload completed document.
Identify the existing buildings on the site, noting which are occupied.
Describe the planned demolition of any buildings on the site. If not applicable, please type "n/a".
As a result of this proposed project, has or will any households and/or businesses be displaced whether temporary or permanent?
If the answer above was yes, please describe the notices, specific assistance that has or will be provided to households and/or businesses that will be displaced, and the amount of funds allocated to do so.
Please upload your organization's language access plan.
Please upload your organization's appeals process and policy.
Please respond to the items below:
If a Project Manager has already been identified, please provide the requested information.
The requested information includes Project Manager Name, Address, City, State, Zip Code, Primary Contact Person and Title, Telephone, Alternative Phone, Fax, and Email Address.
If a Project Manager has not been identified, please describe how one will be selected.
Using the attached spreadsheet, please complete the Personnel Schedule for all staff who will be assigned to this project.
Column 1) Each individual staff position by title.
Column 2) Indicate the full time equivalent (FTE) of each position in the noted year.
Column 3) Indicate the estimated total salary for that staff position for noted year.
Column 4) Indicate the estimated number of hours that this staff person will work on this project.
Column 5) For each staff person whose time will be charged to this project, please indicate the amount of funds being requested for this individual through the CDBG Program. Do not include payroll taxes or benefits in this table.
0-5 points TOTAL assigned to this question and the question below.
For the entire organization, divide the number of resignations or terminations in calendar year 2025 by the total number of budgeted positions. Do not include seasonal positions.
0-5 points TOTAL assigned to this question and the question above.
If your organization experienced 20% or higher turnover in any staff position or category, explain the reasons and describe any other significant staff retention challenges, as well your efforts to retain employees. If under 20% turnover, write N/A.
Please download the below documents, complete, and upload.
In the space below, please describe the project budget and summary with justification for budget line items. Describe why CDBG funds are needed to ensure the viability of this project.
Can all funds awarded in 2027 be reasonably expected to be expended?
Applicants that have received CDBG or HOME funds in the last 5 years will be evaluated on:
New applicants (who have never received funding, or have not received funding in the last 5 years) will automatically receive 10 points in this section.
Has your organization been selected to receive Dane County CDBG/HOME funds in the past five years?
Note: Select “yes” even if your organization was selected to receive funding in the past 5 years, but the funds were declined or returned. Dane County defines ‘returned’ as any funds awarded that were not fully expended.
Has your organization declined or returned Dane County CDBG/HOME funds in the last five years?
If yes, please explain.
If your agency has a balance of funds from prior grant years, as of July 1, 2026, you will be ineligible to receive additional funding in 2027:
Please explain any balance of prior year(s) grant funds, and plans to spend the funds by July 1, 2026, if applicable.
Has your company been found by the National Labor Relations Board ("NLRB") or the Wisconsin Employment Relations Commission ("WERC") to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed?
Additional information about the NLRB and WERC can be found using the following links:
www.nlrb.gov and http://werc.wi.gov.
If yes is answered in response to the question above, a copy of any relevant information regarding such violation is required to be uploaded with your bid submission.
Reference Guidelines - Section F.
Does your company agree to furnish the commodities or services of this bid to municipalities and state agencies?
Please specify what information you wish to designate as confidential and proprietary. Please identify section/ pages/ topic /documents, etc.
NOTE: Pricing sections cannot be designated as confidential and proprietary.
If nothing will be designated, simply type "None" in the section below.
1. I will have to unsubmit my proposal response.
2. I will have to acknowledge the posted addendum.
3. I will have to take action in responding to the changes on either the Specification Section or Pricing Section.
4. I will then have to resubmit my proposal response.
Further instructions on addendum(a) postings can be found here.
In submitting and confirming this solicitation response, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a solicitation response; that this solicitation response has been independently arrived at without collusion with any other vendor competitor or potential competitor; that this solicitation response has not been knowingly disclosed prior to the opening of bids to any other vendor or competitor; that the above statement is accurate under penalty of perjury.
Further, by submitting this solicitation response, firm agrees with all the terms, conditions, and specifications required by the County in this solicitation and declares that the corresponding solicitation response and pricing are in conformity therewith.
I have read and understood the entire document.
I declare under penalty of false swearing under the law of Wisconsin that the foregoing is true and correct.
Write in month, day, year and city/state in which the submission occurred.
Example: June 27, 2025 in Madison, WI
Provide First Name, Last Name and Title
e.g. Public Facilities, Public Services, etc.
Please enter the maximum amount of TOTAL estimated funding for this project category, without the dollar sign. (e.g. 165,000)
Please enter the maximum request amount for this category, without the dollar sign (e.g. 10,000)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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