CEI - Beulah Road Realignment

This project involves two components with the second being an alternate bid item. The first is the rehabilitation of 1.4 Miles of Beulah Road including full depth pavement asphalt, turn lane widening, shoulder addition, and ditch reconstruction. A detour will be constructed to add 5-60” pipes under Beulah Road. These pipes will be utilized by the adjacent landfill at a later date. Additionally, ½ mile of Kingsfield Road will be constructed with the intersection of Kingfield Road and Beulah Road being converted into a merge lane.

The Alternative Bid Component of this project consists of rehabilitating 0.5 Miles of Beulah Road south of I-10. No widening or shoulder addition is included in this section of roadway.

Project Details

• Reference ID: PD 25-26.074
• Department: Purchasing
• Department Head: Lyndsey Stevens (Purchasing Director)

Important Dates

• Questions Due: 2026-06-22T14:00:00.000Z
• Pre-Proposal Meeting: 2026-06-16T14:00:00.000Z — ________________________________________________________________________________ Microsoft Teams meeting Join: https://teams.microsoft.com/meet/287252419061571?p=wlA1IvFdAr1mEPBMcc Meeting ID: 287 252 419 061 571 Passcode: 7A6oe2y6 ________________________________________ Need help? | System reference Dial in by phone +1 863-333-5817,,864327656# United States, Lakeland Find a local number Phone conference ID: 864 327 656# For organizers: Meeting options | Reset dial-in PIN ________________________________________________________________________________

Evaluation Criteria

• Introduction and Project Understanding (20 pts) —
  1. Letter of Transmittal
  2. Summarize in a concise manner the Firm’s understanding of the scope of work and make a positive commitment to perform the work in a professional and timely manner.
• Qualifications of Firm (30 pts) —
  1. Dentification of the Client for which the project was completed.
  2. Summary of Scope of Work Completed
  3. Completion dates for major project milestones
  4. Client Reference
  5. Any Additional Information that may be pertinent

  Please submit these projects in order with the newest first.

• Qualifications of Personnel (30 pts) —
  1. Introduction to key personnel to be assigned to this project.
  2. Local project team organization chart.
  3. Resumes for key personnel.

  Please reference Tab 2 projects in this section as appropriate.

• Recent and Current Workload (10 pts) —

  Summarize your Firm’s Recent and Current Workload. Recent and active County projects and the value of those County projects will be factors in the evaluation. Additionally, recent, and current workloads will be evaluated concerning the size of the firm. 

• Ability to Meet Project Specific Schedules and be Readily Available (10 pts) —

  Summarize your Firm’s ability to meet the project-specific schedule and to be readily accessible to respond as necessary to avoid unnecessary delays. 

Submission Requirements

• I certify that I have read through the attached solicitation, and I understand all specifications, terms, conditions, and materials provided therein.
• Contract Execution and Certificate(s) of Insurance* (required) —

  The contract shall be executed by the successful bidder and shall be returned, with the Certificate(s) of Insurance to Escambia County so that it is received within 10 working days after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• References Form —

  Please download the below documents, complete, and upload.

• Deletion of Records Form —

  Deleted and Destroyed Documents Letter
   

  PD PD 25-26.074 CEI - Beulah Road Realignment

  To the Escambia County Office of Purchasing

   

  Our firm recently received an Request for Letters of Interest on the above-mentioned specification.

  We hereby acknowledge and certify that our company has destroyed/deleted any digital downloaded copies of the plans and specifications relative to this project.  At the time we received this information, we understood that it was exempt from the Public Record Law and all of the information, whether originals or duplicated, shall be destroyed/deleted.

• E-Verify Certification —

  Please download the below documents, complete, and upload with your proposal submission.

• Anti Human Trafficking Affidavit - HB7063 —

  Please download the below documents, complete, and upload.

• Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Conflict of Interest Form —

  Please download the below documents, complete, and upload with your proposal submission.

• Drug-Free Workplace Form —

  Please download the below documents, complete, and upload with your proposal submission.

• Information Sheet for Transactions and Conveyances Corporate Identification. —

  Please download the below documents, complete, and upload with your proposal submission.

• Scrutinized Companies Certification —

  Please download the below documents, complete, and upload with your proposal submission.

• Certificate of Authority to do Business from the State of Florida (SunBiz) (required) —

  The person listed as the contract signature authority must be listed as an authorized representative with the records on file with the Florida Division of Corporations (Sunbiz) for FEIN provided.  Upload your proof of certification with your Proposal Package.

• Copy of current Required Insurance declaration page with Escambia County named interest or, Letter of Insurability from Carrier stating that the levels of coverage will be obtained. (required) —

  Upload with your proposal

• Current W-9 (required) —

  Please upload as a part of your submission package

• Proposal Package (required) —

  Enter your proposal in the format required by this solicitation.  See Scope of Work for Submission Format. 

• Solicitation Type (required)
• Award (required)
• Will this solicitation result in a Lump Sum Agreement (required) —

  A Lump Sum Agreement is defined as any solicitation requesting a fixed dollar amount based on explicit specifications.

• Term of Agreement (required)
• Outside of County Funded (required)
• Grant Type (required) —

  Example:  FEMA, LAP, Restore Act, etc...

• Special Terms/Conditions of Grant (required)
• Grant/Contract Uploaded in Documents (required)
• Additional Grant Funding (required)
• Grant Type-2 (required)
• Special Terms and Conditions of Grant-2 (required)
• Grant/Contract Uploaded into Documents-2 (required) —

  Confirm you understand that Grant funded projects should include any grant documents & application for Purchasing to review. You may upload these in the Attachment section of your project request.

• Construction Bid (required) —

  Is this project a construction project?

• Liquidated Damages Amount (Numerical) (required) —

  i.e $1,250.00

• Liquidated Damages Amount (Text) (required) —

  i.e. One Thousand, Two Hundred Fifty Dollars

• Days to Substantial Completion (Numerical) (required) —

  Number of Days from NTP to Substantial Completion in number format (i.e. 120)

• Number of Days to Substantial Completion (Text) (required) —

  Number of Days from NTP to Substantial Completion in text format (i.e. One Hundred Twenty)

• Days to Final Completion (Numerical) (required) —

  Number of Days from Substantial Completion to Final Completion in number format (i.e. 30)

• Number of Days to Final Completion (Text) (required) —

  Number of Days from Substantial Completion to Final Completion in text format (i.e. Thirty)

• Total Days to Completion (Numerical format) (required) —

  Total number of days from Notice to Proceed to Final Completion in numerical format

• Total Days to Completion (Text) (required) —

  Total Number of days from Notice to proceed through final completion in text format

• Estimated Cost (required)
• Permits Required (required)
• Technical Specifications Uploaded in Documents (required)
• Engineer Approved Drawings Uploaded in Documents (required)
• Approved Drawings Date (required) —

  Enter the date the drawings were approved.

• Allow Piggybacks off of your agreement (required) —

  Piggybacks allow another agency to adopt or "piggy back" on Escambia County Agreements. Note- This will require additional Board Approval in your board recommendation.

• Insurance-Construction (required) —

  Is this a construction project?

• Insurance for Construction-Professional Liability (required) —

  Will this contract involve Architectural/Design work?

• Insurance for Construction- Pollution Liability (required) —

  Will this project involve potential pollution risk to the environment from working in, on or beneath the surface of the land (or water) or involves a system such as HVAC or refrigeration that contains a potential pollutant

• Insurance for Construction-Aviation Liability (required) —

  Will Drones or Unmanned Aircraft be used on this project?

• Insurance for Constuction-Broadened Pollution (required) —

  Will the project involve the transportation and disposal of hazardous materials

• Insurance for Construction-Builders Risk/Owners Protective Liability (required) —

  Is this contract for a substantial construction project i.e. new building/substantial renovation? Only Required over $15M

• Insurance for Construction-Installation Floater (required) —

  Will this project involve the installation of property, equipment or materials purchased by the Offeror 

• Insurance for Construction-Moving & Rigging Floater (required) —

  will this project involve the lifting of any type of crane or Heli-lift?

• Insurance-IT, Consulting Professional Services (required)
• Insurance-Professional Services* (required) —

  Consultants, Architects, Engineering, Design, etc...

• E. Insurance for Services or Work on Waterfront, Marina, Beachfront or Port Area (required)
• Endorsements/Additional Insurance to Consider (required)
• Termination/Adverse Change Endorsement (required)
• Fidelity/Dishonesty/Liability Coverage (required)
• Aviation Insurance (required)
• Property insurance (required)
• Products Liability Insurance (required)
• Professional Liability (required)
• Do you need a Pre-Solicitation Meeting? (required) —

  Pre-Solicitation meetings are not mandatory but encouraged if you have special terms & conditions in the project, submission formats outside the standard process, or if you believe the vendors will need a site visit to evaluate the space. These can happen in person/on site or via Microsoft Teams. 

• Attendance (required)