Central Fire Station-Bedford Street Facade Restoration

This Project is for GENERAL BIDS:

Sub Bidders should submit their responses to the following project link:https://procurement.opengov.com/portal/fallriverma/projects/248238

Sub-Bid Categories include:

Miscellaneous & Ornamental iron Work and Metal Windows.

The City of Fall River is looking to restore the Central Fire Station Facade on Bedford St. We are looking for the following to be completed.
1. Historic masonry restoration including cleaning, repointing and masonry con-solidation.
2. Removal of existing exterior doors and windows and the installation of new windows and doors.

3. Historic wood transom restoration including wood repair, consolidation and glazing replacement.
4. Historic metal panel restoration including metal repair and painting.
5. Painting and sealants associated with exterior doors, windows and associated trim.
6. Furnishing and installing new roller window shades.
7. Installation and wiring of Owner Furnished exterior light fixtures.

Project Details

• Reference ID: IFB#26-20 General Bids
• Department: City Operations
• Department Head: Al Oliveira (Director of City Operations)

Important Dates

• Questions Due: 2026-04-28T16:00:00.000Z
• Pre-Proposal Meeting: 2026-04-08T14:00:00.000Z — 165 Bedford St Fall River, MA 02720

Evaluation Criteria

• SUMMARY & TIMELINE —

  This Project is for GENERAL BIDS:

  Sub Bidders should submit their responses to the following project link:https://procurement.opengov.com/portal/fallriverma/projects/248238

  Sub-Bid Categories include:

  Miscellaneous & Ornamental iron Work and Metal Windows.

  
  The City of Fall River is looking to restore the Central Fire Station Facade on Bedford St. We are looking for the following to be completed.
  1. Historic masonry restoration including cleaning, repointing and masonry con-solidation.
  2. Removal of existing exterior doors and windows and the installation of new windows and doors.

  3. Historic wood transom restoration including wood repair, consolidation and glazing replacement.
  4. Historic metal panel restoration including metal repair and painting.
  5. Painting and sealants associated with exterior doors, windows and associated trim.
  6. Furnishing and installing new roller window shades.
  7. Installation and wiring of Owner Furnished exterior light fixtures.

   

  Release IFB Date:	March 25, 2026
  Pre-Proposal Meeting (Non-Mandatory):	April 8, 2026, 10:00am 165 Bedford St Fall River, MA 02720
  Question Submission Deadline for Sub-Bids:	April 21, 2026, 12:00am
  Sub-Bid Submission Deadline:	April 23, 2026, 2:00pm
  Question Submission Deadline:	April 28, 2026, 12:00pm
  Bid Submission Deadline:	April 30, 2026, 2:00pm

   

   

• METHOD OF AWARDING CONTRACTS —

  Contract(s) of purchase shall be awarded to the lowest responsible bidder(s) as declared by the City of Fall River. The contract awarded between the City of Fall River and the successful vendor(s): shall establish the contractual obligation regarding the specific items, specifications and quantities to be provided to the City of Fall River Police Department. No such subsidiary contract issued by another City of Fall River Agency shall provide for any deviation from the specifications, price or quality, or delivery set forth in the master contract pursuant to these specifications. No vendor shall be required or permitted to extend bid prices to participating contracting units unless so specified in the bids. The purpose of the master contract with respect to the City of Fall River, shall be to establish the specifications and price. The successful vendor shall invoice any other City of Fall River agency independently of this contract, and other City of Fall River Agencies shall pay the vendor directly.

• INTERPRETATIONS AND ADDENDA —
  1. The bidder understands and agrees that its bid is submitted on the basis of the specifications prepared by the City of Fall River. The bidder accepts the obligation to become familiar with these specifications.
  2. Bidders are expected to examine the specifications and related documents with care and observe all their requirements. Ambiguities, errors or omissions noted by bidders should be promptly reported in writing to the Purchasing Agent. In the event the bidder fails to notify the City of Fall River of such ambiguities, errors or omissions, the bidder shall be bound by the bid.
  3. No oral interpretation of the meaning of the specifications will be made to any bidder. In order to be given consideration, written requests for interpretation must be received at least five (5) days prior to the date fixed for the opening of the bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, and will be distributed to all prospective bidders via the e-Procurement Portal, in accordance with Statute. All addenda so issued shall become part of the contract documents, and shall be acknowledged by the bidder in the bid. The City of Fall River’s interpretations or corrections thereof shall be final.
  4. In the event that there is a discrepancy between the unit prices and the extended totals, the unit prices shall prevail.
• ESTIMATED QUANTITIES —

  Amounts shown are estimates only for the City of Fall River. Purchases will be made based on the actual requirements, no minimums or maximums apply. The successful bidder will be responsible for developing delivery schedule with the department/facility

  Delivery by June 1st, 2026.

  All products furnished under these specifications must be new and of good quality material; in no case shall be used, reconditioned, or will obsolete products be accepted. In all matters of detail, products must be manufactured in accordance with the best trade customs and professional standards of the work of like character and purpose, and generally recognized by trade standards. The City of Fall River reserves the right to obtain from the apparent low bidder(s) information and samples on proposed products prior to contract award to verify the products are of an acceptable grade. If this information cannot be provided or the City of Fall River determines that the items are not acceptable, this request may be made by the next apparent low bidding firm.

   

• SPECIFICATIONS —

  Bidders are expected to examine the specifications, any drawings, standard provisions and all instructions. Failure to do so will be at the bidder’s risk. Bids which are submitted on other than authorized forms or with different terms or provisions may not be considered as responsive bids. The apparent silence of the specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of the specifications shall be made on the basis of this statement.

• INFORMATION REQUIRED —

  Each bidder shall furnish the information required by the bid documents. Bids signed by an agent are to be accompanied by evidence of his authority unless such evidence has been previously furnished to the City of Fall River.

  The bidder should quote its lowest and best price. If delivery and shipping quantities affect a unit bid price, multiple bids may be made so as to indicate “price break” quantities in order for the City of Fall River to determine maximum economic benefits.

  Pricing should include packaging and transportation unless otherwise specified. All prices shall be entered on the PRICING SCHEDULE.

  Bids must be firm. If the bidder believes it necessary to include in its price a price adjustment, however, such a bid may be considered but only as an alternate bid. Bids on items should be quoted F.O.B. destination. If the quoted price does not include transportation charges, such charges must be itemized separately; provided, however, that the City of Fall River shall have the right to designate what method of transportation shall be used to ship the goods. The City of Fall River does not have to pay federal excise taxes or state and local sales and use taxes, except for contracts for improvements to real property.

• COMPENTENCY/EXPERIENCE —

  Pre-award inspection of the Firm’s facility may be made prior to the award of Contract. Bids will be considered only from firms that are regularly engaged and licensed in the business of providing the goods and/or services described in IFB#26-20 General Bids for a reasonable period; and have a sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. In making the award, the City of Fall River may consider any evidence available to it of the financial, technical, and other qualifications and abilities of the Firm, including past performance (experience) with the City of Fall River and other similar customers. The City of Fall River must also be satisfied that Firm has adequate storage capacity on the premises for the material required to perform this contract. A record of non- or poor performance may disqualify a Firm from award.

• IDEMNIFICATION —

  Bidder will indemnify and hold harmless the City of Fall River, its officers, employees, agents, attorneys, representatives, successors and assigns from any and all claims, demands, costs, expenses (including attorney’s fees and expert witness fees), liabilities and losses of whatsoever kind or character arising out of or in connection with any act or omission of Bidder or its officers, employees or agents, during the term of this Contract. Bidder will assume on behalf of the City of Fall River and the indemnified parties described above, and conduct with due diligence and in good faith, the defense of any and all such claims, whether or not the City of Fall River is joined therein, even if such claims be groundless, false or fraudulent.

• INVOICES AND PAYMENTS —

  Bidder will submit separate invoices, in duplicate, on each purchase order or purchase release after each delivery. Invoices will indicate the purchase order along with the revision number, and the contract number. Invoices will be itemized and transportation charges, if any, will be listed separately. A copy of the bill of lading and the freight waybill when applicable will be attached to the invoice and mailed to the City of Fall River at the address specified on the purchase order or acceptance letter. Payment will not be due until thirty (30) days after the date the above instruments are submitted or delivery, whichever is later. The City of Fall River reserves the right to review all of Bidder’s invoices after payment and recover any overcharge resulting from such review.

Submission Requirements

• CERTIFICATE OF NON-COLLUSION (required) —

  Please download the below documents, complete, and upload.

• CERTIFICATE OF AUTHORITY/CLERK’S CERTIFICATE (required) —

  Please download the below documents, complete, and upload.

• CERTIFICATE OF TAX COMPLIANCE (required) —

  Please download the below documents, complete, and upload.

• BID CONTRACTOR STATE/FEDERAL AWARD VERIFICATION FORM (required) —

  Please download the below documents, complete, and upload.

• CERTIFICATION REGARDING LOBBYING (required) —

  Please download the below documents, complete, and upload.

• REFERENCE 1 (required) —

  Company Name:

  Address:

  Contact Person:

  Description of services and or products purchased through your company:

• REFERENCE 2 (required) —

  Company Name:

  Address:

  Contact Person:

  Description of services and or products purchased through your company:

• REFERENCE 3 (required)
• REFERNCE 4 (required)
• VENDOR PAYMENT INFORMATION FORM (required) —

  Please download the below documents, complete, and upload.

• CONFLICT OF INTEREST CERTIFICATION (required) —

  Please download the below documents, complete, and upload.

• Additional Information
• What is the expected/ start delivery date? (required) —

  Ex. January 1, 2026

• Scope of Work (required)
• Pricing (required)
• Are State and/or Federal Funds/Grants included? (required)
• Confirm Federal Funds (required) —

  This will add Cert Regarding Lobbying