Active SLED Opportunity · CALIFORNIA · COUNTY OF SAN MATEO
AI Summary
San Mateo County Sheriff's Office requests quotes for chaplaincy services providing spiritual and crisis support to public safety personnel and community members, including 24/7 on-scene response and training. Proposals due May 1, 2026.
The San Mateo County Sheriff's Office is seeking quotations from qualified vendors to provide comprehensive chaplaincy services. The selected provide shall be willing and able to provide a ministry of presence to Public Safety Personnel, crisis intervention and spiritual support for the residents of San Mateo County. Additionally, the Sheriff's Office is seeking a contractor who can provide the following services:
1.) Provide chaplaincy services to Sheriff’s Office personnel, members of the community upon request, and their families.
2.) Provide 24/7 on-scene support
1.) Coordinate and supervise SMSO Chaplaincy
2.) Report to Liaison Officer
3.) Responsible for recruiting new Chaplains
a.) Candidates will be presented for the Sheriffs approval after full background check and fingerprinting
4.) Provide ongoing training of Chaplains
5.) Ceremonial duties as requested
6.) Other services include:
a.) Hospital and home visits for Sheriff’s Office personnel when requested
b.) Officiate weddings and funerals
c.) Provide Pastoral Counseling upon request
d.) Referrals to other resources
e.) Other services that may be requested by Sheriff’s Office
a.) Available 24/7 for on-scene response
b.) Regular visits to all facilities to build and maintain relationships with Sheriff’s Office personnel
The San Mateo County Sheriff's Office (SMCSO) provides law enforcement, custody, and public safety services throughout San Mateo County, serving a diverse and dynamic population across urban, suburban, and coastal communities. With over 800 sworn and professional staff assigned to patrol operations, corrections, court security, investigations, and administrative functions, employees routinely perform duties that expose them to critical incidents, traumatic events, and sustained operational stress. These experiences may include officer-involved incidents, in-custody deaths, child abuse cases, violent crimes, natural disasters, and other high-impact events that can have both immediate and cumulative psychological effects.
A chaplaincy program is uniquely positioned to complement clinical services by providing on-scene crisis response, peer-aligned emotional support, and guidance during times of moral or ethical strain. Chaplains are often viewed as trusted, non-disciplinary resources who can engage employees informally, whether during critical incidents, after difficult shifts, or in moments of personal crisis, without the perceived barriers associated with formal mental health care. Their presence helps normalize help-seeking behavior, reduce stigma, and bridge the gap between law enforcement officers and clinical providers when additional care is needed. Integrating a professional chaplaincy provider is essential to strengthening resilience, supporting employee wellness, and sustaining operational effectiveness. By addressing both the immediate and long-term impacts of stress and trauma, a chaplaincy program serves as a vital component of a comprehensive wellness strategy for law enforcement personnel and their families.
In addition to supporting Sheriff's Office personnel, a chaplaincy program plays a vital role in serving members of the community during times of crisis and loss. Chaplains can respond alongside first responders to critical incidents such as sudden deaths, traumatic accidents, and natural disasters, providing immediate emotional support, grief counseling, and compassionate presence to victims, families, and bystanders. They also serve as a bridge between the Sheriff's Office and the community by offering culturally sensitive care, facilitating communication during difficult circumstances, and connecting individuals with longer-term support resources. This community-facing function enhances public trust, reinforces procedural justice, and ensures that the agency’s response to crisis situations is both professional and humane.
Proposals must be electronically received by 12:00 pm, on Friday, May 1, 2026 via OpenGov (details below).
Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate and proposals will be rejected. The OpenGov submission time will be the official submission time. The County will not be responsible for and shall not accept proposals that are late due to slow internet connections or for any other failure of the OpenGov system.
NOTE: The County does not maintain the OpenGov system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov using the chat within the portal or email Vendor Support at procurement-support@opengov.com . Late submission will not be considered.
Organizations or individuals interested in responding to this solicitation must register online with the County of San Mateo at: https://procurement.opengov.com/portal/smcgov
It is recommended that organizations complete this registration as soon as possible and subscribe to the County of San Mateo for bid opportunities. The County will not be responsible for and shall not accept proposals that are late due to a failure to register in the OpenGov system.
Include the proposer name and the RFQ title and number in each filename. Submit proposals via the OpenGov website, allowing sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate and bid will be rejected. The OpenGov submission time will be the official submission time. Contact OpenGov with technical questions regarding the site. The County will not be responsible for and may not accept bid that are late due to slow internet connections or for any other failure of the OpenGov system. Late submissions will not be considered.
Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the OpenGov site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.
The County will not be liable for any errors in bids. Bids may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFQ requirements.
As of the issuance date of this RFQ and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFQ with any officer, agent, or employee of the County, other than through OpenGov, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.
Proposers may not agree to pay any consideration to any company or person to influence the award of an Agreement or Purchase Order by the County, nor engage in behavior that may be reasonably construed by the public as having the effect or intent of influencing the award of an Agreement or Purchase Order.
The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:
The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County (County Ord. Code sec. 2.89.060).
The Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax Collector-Treasurer.
Generally, under current County policy, approval by the Board of Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.
If your proposal is selected, you will be required to certify compliance with the Levine Act.
As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the Agreement, including making any required disclosures of campaign contributions to County Officers, which includes but may not be limited to elected County Officers. Elected County Officers include members of the San Mateo County Board of Supervisors, as well as the Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act Disclosure Form, a copy of which is available from the County upon request.
Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.
Vendor shall certify that it is a Manufacturer/Publisher authorized channel partner as of the date of the submission of their offer, and that it has the certification/specialization level required by the Manufacturer/Publisher to support both the product sale and product pricing in accordance with all applicable Manufacturer/Publisher certification/specialization requirements.
Vendor certifies that at the time of bid submission, they are not currently debarred, suspended, proposed for debarment, declared ineligible, or excluded by any Federal or State of California departments or agency from doing business with the Federal Government or the State of California
By submitting a quotation you are agreeing to the San Mateo County Purchasing Division Standard Terms & Conditions as set forth at: Standard Terms and Conditions
This solicitation does not commit the County to make an award, whether or not any bids are received. Neither submission of a bid, nor the County’s receipt of any bid materials confers any right to the bidder nor any obligation on the County.
Payment terms for any associated purchase order shall be NET 30.
Vendor confirms that any items sourced in association with this solicitation will be new and in original packaging from Manufacturer or Manufacturer authorized channels only in accordance with all applicable laws and policies at the time of purchase. In the event that required items are intangible and constitute a subscription or license, Vendor shall provide County with a copy of the End User License Agreement, and shall warrant that all subscriptions and or software is licensed originally to County as the original licensee authorized to use the Publisher's Software.
If respondent has not conducted business with the County of San Mateo within the past six months please upload a current and recently signed W9 form
Please upload your complete and competitive official quotation here.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.
Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.
A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.
Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:
“Small Business” means any business which holds a Small Business Certification awarded by the California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).
“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.
If the above designations apply, please provide the OSDS provided Certification ID.
If this designation is not applicable, please leave blank.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:
“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.
“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.
If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.
If this designation is not applicable, please leave blank.
List out years amount of experience required to participate in the bidding process
(ex. Bidder certifies it has at least five (5) years within seven (7) years of selling firearms to government entities.
List out unique certifications/licenses required to participate in the bidding process.
(ex. Bidder certifies and submits proof it has a current COE issued by the DOJ.)
(see below for examples)-
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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