Active SLED Opportunity · CALIFORNIA · CONTRA COSTA COUNTY
AI Summary
Contra Costa County seeks community-based organizations to provide High Fidelity Wraparound services to Medi-Cal eligible children and youth. This RFP requires electronic bid submission by August 17, 2026.
Contra Costa Behavioral Health Services (CCBHS), a division of Contra Costa Health, in partnership with Children and Family Services and Juvenile Probation Services, invites qualified community-based organizations to submit proposals to deliver High Fidelity Wraparound (HFW) services to Medi-Cal eligible children, youth, and families residing in Contra Costa County. ... **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.2749388.C18641076 **Piggyback Contract**: No **Question Acceptance Deadline**: 07/29/2026 06:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Owner Organization**: Contra Costa Behavioral Health **Solicitation Number**: RFP_F-Contr-0000000257 **Reference Number**: 0000430961 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | Yes | No | **Questions and Answers**: | Question | Answer | |---|---| | Can we use the WFI-EZ assessment instead of DART? | Our county follows the DHCS High‑Fidelity Wraparound (HFW) Policy Manual and requires contractors to obtain Fidelity Designation through the DHCS‑appointed Center of Excellence (COE). The COE conducts fidelity monitoring and selects the tools used for that purpose; contractors must participate in the COE’s full protocol. While WFI‑EZ is a validated instrument within the Wraparound Fidelity Assessment System (WFAS) and we encourage its use (including WERT’s published benchmarks), California’s evaluation framework is multi‑method and typically includes WFI‑EZ, DART, and TOM 2.0. Our Intent of the requirement is to ask the bidders to present a concrete implementation plan for the assessment tools used in COE fidelity monitoring, including DART, and to describe the processes you will use to reach (and keep) the required thresholds for Fidelity Designation. | | Are there defined ranges for caseloads? For the numbers of youth indicated in each of the target populations, are those numbers for each provider or across the county? | Caseload ranges are not pre defined by the County. Each provider must propose its own capacity, caseload projections, and staffing ratios based on operating assumptions, referral expectations, and the target population(s) they intend to serve. The numbers listed for each target population in the RFP (e.g., 60 FSP youth per year; 25–30 SB 163 youth) represent total countywide estimates, not per provider requirements. Applicants may propose to serve one or more target populations and may cover one or more geographic regions; however, proposals must clearly identify the selected populations, proposed geographic coverage (West, Central, East), projected annual capacity, total caseloads, and rationale consistent with Sections A–C of the RFP. | | Can you explain what 50 concurrent target enrollment means here: This program serves up to 60 clients per year, with a concurrent target enrollment of 50 youth. | “Concurrent target enrollment of 50 youth” means that, at any given time, the program is expected to have up to 50 youth actively enrolled simultaneously, even though the program may serve up to 60 youth over the course of an entire year. In other words, the annual total served is 60, but the program must be staffed and structured to maintain capacity for 50 youth at the same time during peak periods. | | In target populations, numbers 1 and 2 have indicated numbers for youth to be served, are there numbers for target populations 3 and 4? | No. The County has not set fixed numbers for Target Populations 3 and 4 at this time. For target population 4, the County is aiming at approximately 250 to 300 clients/families to receive HFW services within a fiscal year. Applicants should propose their projected annual capacity and caseloads for these populations based on their program design, staffing model, and operating assumption | | Can a provider choose to serve smaller numbers of youth, or just one region of the County like East County? | Yes. Providers may propose a smaller service capacity and may choose to serve only one geographic region (West, Central, or East). However, proposals must still fully address the required target population, service locations, staffing coverage, and caseload capacity described in Sections A–C of the RFP, and demonstrate that the program can reliably meet referral needs and maintain adequate access within the proposed region. | | RE: the below- does that mean you want an org chart for the agency as one attachment as well as a mini org chart that just depicts the HFW team? Attach the HFW program team chart that specify all staffing position and roles (supervisory, clinical, direct service, peer partners, fidelity roles), position fill status (filled or planned to be filled) qualifications, HFW DOE training status (completed or pending). | Yes, that is correct. Please provide both the overall organizational chart for the agency and a separate High Fidelity Wraparound program team chart. The HFW chart should clearly outline all staffing positions and roles, including supervisory, clinical, direct service, peer partner, and fidelity roles, along with each position’s fill status (whether currently filled or planned to be filled), required qualifications, and the HFW DOE training status for each team member (completed or pending). | | Section 1.3 indicates CCBHS anticipates allocating approximately $6.8 million in FY26-FY27 but the contract term is 01/01/27 - 06/20/29 (30 months). Is the stated funding of $6.8million for 01/01/27-06/30/27? Therefore, a full fiscal year is annualized at $13.6million? | The interpretation is incorrect. The $6.8 million referenced in Section 1.3 represents the anticipated annual funding level for one fiscal year, which translates into an anticipated funding level of $17 million over 2.5 years. Bidders may use the $6.8 million amounts as an estimated annual baseline for planning purposes. The final contract amount will be established during contract negotiations, based on the approved scope of work, expected service volume, and available funding. | | Does county require 2 budgets for indirect and direct staff? How does county want staff assigned/ categorized? | The program budget consists of sections. The required budget template includes separate sections for direct and indirect staff. Rows 5–9 correspond to direct service staff, whose activities are billable under the Medi‑Cal fee‑for‑service schedule. Rows 15–21 correspond to indirect staff, whose functions support program operations but are not directly billable. Bidders should assign and categorize staff according to these sections in the budget worksheet to ensure consistency with County budgeting and Medi-Cal claiming requirements. | | Are mental health servicers included in the budget sheet/total? | We assume that this question refers to ‘mental health services’ and whether provision of mental health services outside of services that are included in the HFW bundle are included in the budget. The budget sheet includes all services that are provided under a wraparound program. At a minimum, a HFW program will need to offer services that are included in the HFW Monthly Rate (once implemented) plus youth peer partner services. Additional services that a client might need, such as individual or family therapy, or medication evaluation and treatment, are claimed outside of the monthly rate. A HFW program can refer out for these services. However, depending on client specific circumstances, a HFW can provide some of these additional services ‘in-house’, under the wraparound program (not medication services). The budget includes all services the HFW program provides. DHCS identifies specific provider types, such as Licensed Mental Health Professionals (e.g., LCSW, LMFT, LPCC, Psychologists), Psychiatrists/Physicians, Other Qualified Providers (OPQ), and Certified Medi‑Cal Peer Support Specialists. To complete the required budget template, please classify your program staff according to the categories provided in the Excel file. Rows 5–10 are designated for direct service providers/practitioners, and Rows 15–21 are designated for indirect/support staff. Please assign your staff to these categories to the best of your ability. | | Does the county require a certified peer partner? | The County does not require all peer partners to be certified. Under HFW, youth and caregiver peer partners are required team roles, but DHCS does not mandate Medi‑Cal certification for these roles at this moment. If a peer partner is not certified, their activities may be claimed under other allowable SMHS rehabilitative services (e.g., psychosocial rehabilitation) when furnished by an Other Qualified Provider (OPQ) in accordance with DHCS billing policy and the HFW Policy Manual. Specific code usage must follow the County/MHP’s SMHS billing tables and documentation rules. | | Page 3 of the RFP states: “Funding for services under this RFP may include a combination of Medi-Cal reimbursement, Behavior Health Service Act (BHSA) allocations, Family First Prevention Services Act (FFPSA) resources, Senate Bill 163 or Title IV-E related funding, realignment funds, flex funds, and other County-designated funding streams, as applicable.” However, page 4 of the RFP states: “Contracts will be executed as Medi-Cal fee‑for‑service agreements.” Can the County please clarify? Will contracts only include a bundled fee-for-service rate? Or will other funding as named above be available for services that must be cost-reimbursed (such as Flex Funds, after-hours crisis response, etc.) | Contracts will be executed as Medi-Cal fee-for-service contracts. Until the HFW Monthly Rate (bundled rate) can be implemented, all services will be reimbursed based on the Medi-Cal Behavioral Health Fee Schedule. After-hour crisis response will be included in the bundled rate once implemented. Providers serving youth involved in foster care that are referred through the SB163 & Aftercare pathways will maintain a separate contract with Child Welfare and/or Probation for service components that are not reimbursable. Clients enrolled in a BHSA FSP HFW program may be eligible for BHSA flex funds. Reimbursement mechanism for BHSA flex funds will be determined in the contracting process. | | The Proposal Checklist on page 32 of the RFP requests "Resume of HFW Facilitator." Can the County please clarify what documentation is required for bidders who are proposing more than one HFW Facilitator? Would the County like a single sample resume of one of our HFW Facilitators? Or would the County like resumes for each HFW Facilitator (and if so, would a job description suffice for HFW Facilitators who have yet to be hired?) | The DHCS HFW Policy Manual requires each HFW program to have designated HFW Facilitators. Please submit the resume for selected Facilitators who will be assigned at contract start. If Facilitators have not yet been hired, please provide the job description and required classification for the position. | | Can you please clarify RFP prompt 4.3.2.F which states "Provide your DART implementation plan"? The County's response to Q1 as well as common practice with EBPs implemented under BH-CONNECT indicates that the Center of Excellence will conduct fidelity tools such as DART. Is the County requesting information about how bidders will participate in the DART process implemented by the COE? Or are bidders required to implement the DART themselves? | Bidders are not required to implement DART as an independent program. The County requires bidders to demonstrate how they will participate in and operationalize the UC Davis COE‑led fidelity monitoring protocol for HFW, including use of Wrapround Fidelity Assessment System (WFAS) instruments such as DART, consistent with DHCS guidance. Your plan must show capacity to meet WFAS licensure, data processes, documentation sufficient for DART reviews, training/calibration of reviewers, and staffing/governance needed to achieve—and maintain—Fidelity Designation under DHCS HFW policy | | Will the requirement of 3 years of experience providing wraparound services be strictly held? Our agency has provided the full array of specialty MH services including ICC and IHBS, TBS, STRTP, RCL14 for decades. However, we have not had a wraparound contact. Are we excluded based on this requirement? | Thank you for your interest in providing High Fidelity Wraparound services. The three year wraparound experience requirement is not strictly exclusionary. Organizations that do not yet have 3 years wraparound services experience but currently hold California High Fidelity Wraparound Provider Certification through the California HFW Certification Portal—or that present a clear, feasible, and timely plan to obtain and maintain certification—are encouraged to submit a proposal for consideration. Please demonstrate your organization’s experience delivering intensive care coordination to Medi-Cal eligible children, youth, and families, as these competencies are foundational to HFW implementation. | | What is the anticipated amount of flex funds available for the program? | BHSA‑FSP enrolled children may be eligible for flex funds, which are discretionary, client‑directed resources intended to support individualized needs. Applicants should propose a flex fund amount based on their best estimate of anticipated client needs and program design. Reimbursement mechanism for BHSA flex funds will be determined in the contracting process. | | The RFP calls for inclusion of a Copy of Bidder’s IRS 501 (c) (3) determination letter. The Qualified Applicants section does not identify that proposers must be non-profit organizations. Are for profit organizations eligible to apply? | The 501(c)(3) determination letter is required only for nonprofit bidders (submit if applicable). This solicitation does not limit eligibility to nonprofits. For-profit organizations are eligible to apply if they meet all qualifications and requirements specified in Section 1.2 and elsewhere in the RFP. | | Available funding is identified as $6.8M for the 26-27 year. Services are to start 1/2027. Does that mean that full year funding will be about $13.6M? | The interpretation is incorrect. The $6.8 million referenced in Section 1.3 represents the anticipated annual funding level for one fiscal year, which translates into an anticipated funding level of $17 million over 2.5 years, bidders may use the 6.8 million amounts as an estimated annual baseline for planning purposes. The final contract amount will be established during contract negotiations, based on the approved scope of work, expected service volume, and available funding. | | The RFP identifies that services provided by the Youth Peer Partner staff would not be included in the bundled rate and should be billed separately. Are there other services that are to be provided, e.g. medication support, TBS, IHBS, etc., that are to be claimed separately from the bundled rate? | DHCS is finalizing a Behavioral Health Information Notice (HFW BHIN.pdf) regarding Medi-Cal coverage of High Fidelity Wraparound (HFW). Please refer to this BHIN for the non‑exhaustive list of services that may be billed outside of the HFW Monthly Rate. The BHIN will clarify which service components are included in the bundled rate and which are separately claimable under Medi-Cal. At a minimum, a HFW program will need to offer services that will be included in the HFW Monthly Rate (once implemented) plus youth peer partner services. Additional services that a client might need, such as individual or family therapy, or medication evaluation and treatment, are claimed outside of the monthly rate. A HFW program can refer out for these services. However, depending on client specific circumstances, a HFW can provide some of these additional services ‘in-house’, under the wraparound program (excluding medication services). | | Is the budget to break out revenue from the bundled rate and from the claiming other services outside the bundled rate? | The budget is inclusive of all Specialty Mental Health Services provided under the HFW program. To complete the budget workbook, please assume that HFW will be reimbursed on a fee-for service basis. The County will work with the selected contractor to amend contract as soon as bundle rate can be implemented. | | Please provide the County’s Medi-Cal fee for service rates for providers for 26-27. | The County’s reimbursement rates are developed by adjusting the DHCS Medi‑Cal Behavioral Health fee schedules, minus applicable pass‑through amounts. This solicitation does not list standard service rates. To complete your budget, please use the practitioner hourly rate provided in the budget workbook to estimate revenue generated from billable services. | | If applying for multiple components, including the BHSA-funded components, should the budget for flex funds be a separate budget? | Please complete Section 4: Flex Fund of the budget workbook if you intend to serve Target Population #1 (BHSA‑FSP clients). Rows 54–64 are designated for flex fund budgeting. Please also include the costs associated with managing the Flex Fund pool as part of your service component budget. A separate budget is not required beyond completing this section | | The RFP does not mention psychiatry and medication support services. Are they to be provided and included in the budget? If so, would they be included in the bundled rate or claimed separately? | Psychiatry and medication support services are Specialty Mental Health Services (SMHS) and are part of the broader Medi‑Cal HFW service package. but they are not included in the HFW bundled monthly rate and will need to be provided outside of a Wraparound program. Applicants will have to opportunity to respond to an upcoming RFP that will include the service area of General Outpatient Services, which will include the option of medication services. | | Are Electronic signatures acceptable? | Yes, electronic signatures are acceptable. | | In RFP section 4.3.2, prompt K, bidders are directed to provide a "Flex Fund Management Plan." Does the County wish to review the bidder's Flex Fund policy as an attachment? Or should the policy be described narratively? | Please include your Flex Fund Management Plan within the program narrative. A separate, attached Flex Fund policy document is not required unless you wish to provide supplemental detail beyond the narrative. | | Page 3 of the RFP states that "CCBHS anticipates allocating approximately $6.8 million in Fiscal Year 2026–2027 to support awards under this solicitation." The anticipated contract term listed on page 4 is January 1, 2027 through Jun 30, 2029. Can the County please clarify whether the $6.8 million allocation is expected to apply to the contract start date through the remainder of FY26-27 (so, 6 months.) If so, can bidders expect that the allocation for FY 27-28 and FY28-29 will be twice that, or approximately $13.6 million? | The interpretation is incorrect. The $6.8 million referenced in Section 1.3 represents the anticipated annual funding level for FY 2026–2027. The County has not yet established funding amounts for the subsequent fiscal years; however, bidders may use the FY 2026–2027 figure as an estimated annual baseline for planning purposes. The total contract amount for the full 30‑month term (01/01/27–06/30/29) will not be determined through a direct extrapolation of the annual estimate. Instead, the final contract amount will be established during contract negotiations, based on the approved scope of work, expected service volume, and available funding. | | Should the proposal budget reflect annualized expenses for fiscal year 2026-2027 only, or annualized expenses for all years of the contract? | The budget workbook should reflect a 12‑month, annualized budget for evaluation purposes. This information will be used to assess cost reasonableness and compare proposals consistently. The final contract amount will be determined during contract negotiations and will depend on the approved scope of work, projected service volume, and available funding across the contract term. | | RFP Section1.3 Estimated Funding states multiple potential funding sources, but the Instructions for Completing the Budget Workbook state “this program will be reimbursed on a rate-basis for Medi-Cal billable services.” Should the proposal Program Budget reflect any of the additional revenue noted in the RFP (e.g. BHSA, FFPSA) in the Program Budget Section 6. Other Revenue? If yes, can the County provide any information about what additional revenue amounts could be anticipated? If no, can the County confirm that the proposal Program Budget should reflect only the Medi-Cal funded services? | Section 6 of the Program Budget is designated for “Other Revenue,” and should be completed only if applicable to the applicant. If the applicant does not anticipate any additional revenue sources beyond Medi-Cal reimbursement, then Section 6 should be left blank. | | The RFP mentions that the Youth Peer Partner position must be claimed separately from the Medi-Cal bundled rate and curious as to why? | Youth Peer Partner services must be billed separately from the Medi Cal bundled rate due to specific guidance issued by the Department of Health Care Services. DHCS BHIN No. 26 XXX, Medi Cal Coverage of HFW for Children and Youth (page 21), and the DHCS HFW Policy Manual (page 23) outline the requirements for claiming Youth Peer Partner services independently. These documents specify that Youth Peer Partner activities are reimbursable as distinct, standalone services rather than as part of the HFW bundled rate structure. | | Are we able to include attachments in addition to the ones already listed in the RFP(i.e. policies, plans, charts) to help support the proposal? If yes, is there a limit on those attachments? | Applicants may submit additional attachments; however, any materials that are not required components of the RFP will be accepted at the discretion of the CCBHS Review Committee. Only information relevant to the RFP requirements will be considered during the evaluation process. There is no formal limit on supplemental attachments, but proposers should ensure that any additional materials directly support and enhance their proposal. |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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