Active SLED Opportunity · CALIFORNIA · CONTRA COSTA COUNTY
AI Summary
Contra Costa Behavioral Health Services seeks community-based organizations to provide school-based specialty mental health services to Medi-Cal eligible children and youth in Contra Costa County. This is a formal RFP with electronic bid submission due August 17, 2026.
Contra Costa Behavioral Health Services (CCBHS), a division of Contra Costa Health, in partnership with local educational agencies and other child‑serving systems, is seeking qualified community‑based organizations to provide School‑Based Specialty Mental Health Services (SB‑SMHS) to Medi‑Cal eligible children, youth, and families residing in Contra Costa County. ... **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.2749388.C18641076 **Piggyback Contract**: No **Question Acceptance Deadline**: 07/29/2026 06:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Owner Organization**: Contra Costa Behavioral Health **Solicitation Number**: RFP_F-Contr-0000000258 **Reference Number**: 0000430966 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | Yes | No | **Questions and Answers**: | Question | Answer | |---|---| | Do we have to do anything with the appendices for the proposal submission? | The appendices included in the solicitation contain standard County contract requirements. Appendix A outlines Contra Costa County’s General Conditions, Appendix B provides the HIPAA Business Associate Addendum, and the final appendix contains a sample payment addendum for a Medi-Cal fee for service contract. While no separate action is required for the proposal submission itself, we strongly encourage you to review all appendices carefully to ensure you fully understand the contractual obligations should your organization enter into an agreement with Contra Costa County. Thank you for your interest in working with Contra Costa County. | | The RFP states CCBHS anticipates ~$15.57M for FY 2026–2027 and that "one or more contracts may be awarded per region." Is the $15.57M a total ceiling across all three regions combined, or is there a target allocation per region (West/Central/East)? | The anticipated funding amount (15.57 M per fiscal year) represents the total projected funding for the program across all regions. The County does not establish a fixed target allocations by region. Allocations per region will be made according to need and provider capacity and qualification. Based on historical trends and direct services contracts with districts, we anticipate allocating 48% of funding to go to providers for the schools/districts in East Contra Costa, 11% to the central region, and 41% to West Contra Costa. The anticipated funding amount represents the total projected funding for the program, irrespective of regional distribution. Proposers should submit a budget that best reflects their proposed scope of work, school partnerships, and service capacity for the regions they intend to serve. | | Asks applicants to specify "anticipated clinician caseloads" with no reference caseload standard provided. Can this be provided? | The County does not prescribe caseload ratios for school-based SMHS. Caseloads can vary with client acuity and according to program model. Applicants should provide anticipated clinician caseloads and a brief methodology demonstrating program feasibility across clinical, administrative, and financial dimensions (e.g., service mix and intensity, school calendar, and compliance with timely access expectations). | | Is there a County-preferred or DHCS-required maximum caseload per FTE clinician that proposals should be benchmarked against? | Please refer to answer #3. | | Do the Table of Contents, Proposal Cover Statement (Form A), Organization Chart, and Board of Directors List (Form B) count against the page limits of the narrative sections they follow, or are they excluded? | The Table of Contents, Proposal Cover Statement (Form A), Organization Chart, and Board of Directors List (Form B) are not counted toward the page limits of the narrative sections. These components do not have page limits. | | How is this Project funded? Is this new funding or are there existing providers? | This is not new funding. Funding for services under this RFP may include Medi-Cal reimbursement, realignment funds, school partnership funding, and other County designated or behavioral health funding stream. providers currently contracted with the County to provide school-based SMHS will need to respond to this RFP, if they wish to continue providing services. | | Lists eight required coverage types (General Liability, Auto, Workers' Comp, Professional Liability, Cyber, Sexual Abuse & Molestation, etc.) but no minimum coverage amounts. What are the minimum per-occurrence and aggregate coverage limits required for each insurance category, particularly Professional Liability, Cyber Liability, and SAM insurance? | The following minimum coverage limits generally apply to contracts of this type: Commercial General Liability: $1million per occurrence Automobile Liability: $1 million for owned and non-owned automobiles; per occurrence Workers’ Compensation: Statutory coverage for all employees Professional Liability: Typically, $1 million per occurrence / $3 million aggregate Cyber Liability: $2 million Sexual Abuse & Molestation (SAM): $1 million Final insurance requirements will be confirmed during contract negotiation to ensure they align with County risk‑management standards. | | May we provide services to community colleges and colleges? | This solicitation under this RFP does not cover community colleges and colleges. | | States the budget assumes SB-SMHS is reimbursed fee-for-service "until bundled rates can be implemented." Is there an anticipated timeline for a shift to CalAIM bundled rates during the contract term, and if so, how would that affect the negotiated payment structure? | Please complete the budget assuming fee‑for‑service reimbursement. If DHCS later requires a change in billing methodology, the County will work with the contractor to amend the contract accordingly to ensure ongoing compliance with DHCS requirements. | | Is any portion of the funding for this contract cost reimbursement or Start-up funding, or is it all Medical fee for service? | This contract will be structured as a Medi‑Cal fee‑for‑service agreement, and all reimbursable services must be billed using individual claim codes at the established Medi‑Cal rates. The County does not provide start‑up funding or cost reimbursement service funding at this time. | | RE below: do you mean hours of operation ie the hours the school is open? Do you want the total hours per week that the school is open, or total hours of school based mental health services provided? Please list all sites, and for each site, please indicate the hours of operations and the total hours per week at each location. | The hours of operation requested refer to the School‑Based Mental Health Services (SMHS) hours. SMHS programs typically operate during regular school hours and may also include extended availability through after‑school service time slots as needed. For each site listed, please provide the SMHS hours of operation and the total SMHS service hours per week. | | Can you please provide more details regarding what will occur during the contract period if a school that does not currently have a behavioral health contract wishes to establish one? Specifically, how will such requests be addressed and incorporated under this RFP? | Thank you for your question. We recognize that new needs may arise during the contract period, including situations where a school without an existing behavioral health contract seeks to establish one. If such a request is made, Contra Costa Behavioral Health Services will review the request based on identified service needs, available funding, and alignment with County priorities. The County will collaborate with the school and the contracted provider to develop appropriate short‑term and long‑term planning to support the request in a manner consistent with State and County policies. | | Can you please confirm whether the Family Partner is a required position? | The Family Partner, or Family Support Staff, is a recommended role but not a required position. | | To ensure we're capturing staffing accurately, should all program staff (all FTEs budgeted to the program) be reflected in the Staff List tab? If yes, could we add categories to represent the different staff types? | Yes, please list all SB‑SMHS program staff in the Staff List and Schedule. We do not recommend adding categories to represent different staff types, as staff‑type information is not required. Please follow the table header and complete the list. | | For roles in the “Staff List and Schedule” tab that are performed by multiple staff positions, how would the County like us to reflect this? Should we list all of the positions in one cell under the “Title” column? Or add additional rows so that each title has its own cell/row? | A position title may carry multiple roles, and you can list those roles in the SB SMHS Role column. Each row should contain the staff’s title, SB SMHS role(s), FTE, schedule, and certification. You may add as many rows as needed to include all members of your SB SMHS team. | | For the budget narrative, the RFP states “Please elaborate on the assumptions that went into completing the Budgeting Template.” Does the County want budget justifications describing how the costs were calculated for each line item? | Applicants may determine the level of detail they wish to include in the budget narrative; however, the County encourages bidders to provide enough information to clearly explain the assumptions used in completing the Budgeting Template. This may include a description of major cost drivers, explanations of staffing or service delivery assumptions, and any contextual factors that influence projected expenses. | | Under our current arrangement, two of our partner sites are contributing match funds directly to CCBHS. Should these funds be reflected in any way in the budget? | Medi-Cal funding allocated from the district to the County are already incorporated into the RFP funding. If there are funding sources outside the Medi Cal funding stream, please reflect them in Section 6: Other Revenue of the Program Budget. | | Are we able to included attachments in addition to the ones already listed in the RFP(i.e. policies, plans, charts) to help support the proposal? If yes, is there a limit on those attachments? | Applicants may submit additional attachments; however, any materials that are not required components of the RFP will be accepted at the discretion of the CCBHS Review Committee. Only information relevant to the RFP requirements will be considered during the evaluation process. There is no formal limit on supplemental attachments, but proposers should ensure that any additional materials directly support and enhance their proposal. | | Do you want a chart agency wide and also for the program? | The RFP asks for an agency wide organization chart. Program staff chart is not a required component of the RFP. Please complete the excel sheet in the budget workbook to include your program staff list. | **Addendums**: | Addendum | Date | Note | |---|---|---| | Addendum No. 1 | 07/17/2026 07:24 PM EDT | | | Addendum No. 2 | 07/31/2026 06:29 PM EDT | |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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