Active SLED Opportunity · VIRGINIA · CITY OF NEWPORT NEWS
AI Summary
City of Newport News seeks bids for Christopher Shores Drainage Improvements (Phase II) to replace aging stormwater infrastructure and reduce flooding. Project includes pipe installation, pavement restoration, traffic control, and environmental compliance. Bids due July 31, 2026.
The City of Newport News (the “City” or "Owner") is seeking bids from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received via the City’s e-Procurement Portal, OpenGov Procurement (https://secure.procurenow.com/portal/nnva), to be received no later than Friday, July 31, 2026 at 2:00 pm (local prevailing time).
The purpose of this Invitation for Bids (IFB) is to establish a contract with a qualified Contractor to provide all Work and Materials required for the replacement of an aged stormwater system and the installation of new stormwater infrastructure within the Christopher Shores residential area, in accordance with the specifications of this IFB.
NOTE TO BIDDERS: BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT A BID. ANY TECHNICAL DIFFICULTIES OR UNCERTAINTY WITH THE SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT WAS NOT SUBMITTED ON TIME.
The City of Newport News does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. The Hampton Roads Planning District Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Owner or by Special Provisions of this Project or as may be shown by bold type for additions and strike-through for deletions. Copies of the Regional Construction Standards may be purchased at the offices of the HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website http://www.hrpdcva.gov/Regional Construction Stnds/REGCONST_Home.asp. The City’s Construction Standards, which are a modified version of the HRPDC Regional Construction Standards, Division 1, Sections 101 through 109 are provided in Section 7, Attachments. Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or Standard Details found in the HRPDC Regional Construction Standards. Details shown on the Drawings replace corresponding Standard Details found in the Regional Construction Standards. Changes from the Regional Construction Standards that appear in these Bid Documents may be shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.
Specifications for this project are incorporated into the Drawings (Plan Sheets) which can be viewed and downloaded in the Attachments section.
Work to be completed in: 730 Days (Substantial), 30 Days (Final).
Liquidated Damages: $2, 500.00 per calendar day after time for Substantial Completion has expired. $1,250.00 per calendar day after time for Final Completion has expired.
Performance Bond: 100%.
Payment Bond: 100%.
Bid Security: 5%.
Pursuant to 2. C.F.R § 200.326. the following provisions and certifications shall apply when the City utilizes federal funds to purchase goods or services resulting from this solicitation. These provisions are in addition to other Terms and Conditions contained in this solicitation.
[Include the name of the federal agency where funds are utilized. If not known…… state that it is TBD]
The Work entails the construction of a new storm drainage system to replace an existing system that is outdated and does not conform to current City Standards.
Questions regarding this Invitation for Bid (IFB) must be submitted in writing through the OpenGov Procurement Question/Answer Tab via the City's e-Procurement portal, on or before, Wednesday, July 15, 2026 by 1:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the City's e-Procurement Portal received prior to the date and time as provided for in this solicitation.
Direct contact with others besides the Office of Purchasing, including other City departments and the City consultants, on the subject of this bid is expressly forbidden except with the foreknowledge and permission of the contracting officer. Violation may result in a determination that your firm is ineligible for award.
The City of Newport News (the “City” or "Owner") is seeking bids from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received via the City’s e-Procurement Portal, OpenGov Procurement (https://secure.procurenow.com/portal/nnva), to be received no later than Friday, July 31, 2026 at 2:00 pm (local prevailing time).
The purpose of this Invitation for Bids (IFB) is to establish a contract with a qualified Contractor to provide all Work and Materials required for the replacement of an aged stormwater system and the installation of new stormwater infrastructure within the Christopher Shores residential area, in accordance with the specifications of this IFB.
NOTE TO BIDDERS: BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT A BID. ANY TECHNICAL DIFFICULTIES OR UNCERTAINTY WITH THE SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT WAS NOT SUBMITTED ON TIME.
The City of Newport News does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. The Hampton Roads Planning District Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Owner or by Special Provisions of this Project or as may be shown by bold type for additions and strike-through for deletions. Copies of the Regional Construction Standards may be purchased at the offices of the HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website http://www.hrpdcva.gov/Regional Construction Stnds/REGCONST_Home.asp. The City’s Construction Standards, which are a modified version of the HRPDC Regional Construction Standards, Division 1, Sections 101 through 109 are provided in Section 7, Attachments. Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or Standard Details found in the HRPDC Regional Construction Standards. Details shown on the Drawings replace corresponding Standard Details found in the Regional Construction Standards. Changes from the Regional Construction Standards that appear in these Bid Documents may be shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.
Plans are the property of the Owner and shall not be used for any purposes other than those specified in these Contract Documents.
Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents. The prices quoted shall include without exception all materials, supervision, labor, equipment, appliances, clean-up, incidental items, applicable sales, use and other taxes, insurance, building permit or fees, and the Contractor's labor, overhead, profit, mobilization and other mark-ups, and in full accordance with the Contract Documents. Include allowance for waste where appropriate. The unit prices shall be maintained throughout the Contract Time. Unit prices shall be used in determining additions or deductions from the total Contract Price in the event of changes due to unforeseen conditions in the Work.
A pre-bid conference is scheduled related to this Invitation for Bid on NO VALUE at NO VALUE at:
NO VALUE
Attendance at the pre-bid conference is mandatory in order for a bid to be considered for award.
Refer to Standard Terms and Conditions for these applicable provisions.
Prior to construction, the Contractor is required to obtain a copy of the Hampton Roads Planning District Commission Regional Construction Standards, Sixth Edition, from the Hampton Roads Planning District Commission located in Chesapeake, Virginia.
Note: The attached Newport News Construction Standards document contains modifications, additions, or deletions modified by the Owner or by Special Provision to the HRPDC Regional Construction Standards are hereby incorporated into the contract documents.
| Release Project Date: | July 7, 2026 |
| Question Submission Deadline: | July 15, 2026, 1:00pm |
| Bid Submission Deadline: | July 31, 2026, 2:00pm Bids will be publicly opened on the due date and time as specified herein, in the Office of Purchasing. A virtual attendance option is also available by using the link below. |
A pre-bid conference is scheduled related to this Invitation for Bid on NO VALUE at NO VALUE at:
NO VALUE
Attendance at the pre-bid conference is not mandatory in order for a bid to be considered for award.
During the performance of this contract, the Contractor agrees as follows:
The City will make the award based on Total Bid to the lowest responsive and responsible Bidder. The City reserves the right to conduct any test it may deem advisable and make all evaluations. The City also reserves the right to reject any or all bids, to award whole or in part, and to waive informalities prior to making the award, whenever it is deemed to be in its best interest.
Item No. 1 Mobilization/Demobilization
Shall be measured and paid on a lump sum (LS) basis. The lump sum bid price for Mobilization/Demobilization shall include all costs for preparatory operations including but not limited to: all contract survey of stake out, monument survey, and utility identification/location; site preparations such as the permits, citizen notification, area cleanup after completion of the project, and CCTV and production of “As-built” drawings. These “As-built” drawings and the construction stake out and surveying shall be performed by a Virginia licensed professional surveyor and the work shall include reestablishment of all property corners disturbed by the project.
The mobilization and demobilization bid item shall be paid as follows:
Item No. 2 - No. 9: 15”, 18”, 24”, 30”, 36”, 42”, 48”, Reinforced Concrete Pipe (RCP/Class 3) and 38”x60” Horizontal Elliptical Reinforced Concrete Pipe (Class 3), Complete-in-place
Shall be measured and paid on a linear foot (LF) unit cost basis, complete-in-place., and shall include, but is not limited to, all labor, materials, equipment and incidentals necessary for excavating, backfilling select fill material, compacting and compaction testing, bedding, CCTV inspection and cleaning prior to acceptance, disposal of surplus materials, joint wrapping & sealing, geotextile fabric, and connection to existing structures. For pipes located under pavement, surface restoration costs are covered under separate bid items.
Item No. 10: 16” Ductile Iron Pipe (DIP) Class 52
Shall be measured and paid on a linear foot (LF) unit cost basis, complete-in-place, and shall include, but is not limited to, all labor, materials, equipment and incidentals necessary for excavating, backfilling select fill material, compacting and compaction testing, bedding, CCTV inspection and cleaning prior to acceptance, disposal of surplus materials, joint wrapping & sealing, geotextile fabric, and connection to existing structures.
Item No. 11: Curb Drop Inlet (CDI), Pre-Cast Concrete, 12”-30” dia. Pipes
Shall be measured and paid on an each (EA) unit cost basis, complete-in-place, and shall include, but is not limited to, all labor, materials, equipment and incidentals necessary to install precast VDOT Curb Inlets, including the frame and grate or cover. The unit cost includes excavation, bedding, backfill, testing, dewatering, benches, inverts, seals, sheeting/shoring as required, and CCTV inspection and cleaning prior to acceptance.
Item No. 12 – No. 17: Manhole 4-ft diameter, 5-ft diameter, 6-ft diameter, 7-ft diameter, 8-ft diameter, and 9-ft diameter complete-in-place
Shall be measured and paid on an each (EA) unit cost basis, complete-in-place, and shall include, but is not limited to, all labor, materials, equipment, and incidentals necessary to install precast VDOT Curb Inlets, including the frame and grate or cover and additional vertical depth. The unit cost includes, excavation, bedding, backfill, testing, dewatering, benches, inverts, seals, sheeting/shoring as required, and CCTV inspection and cleaning prior to acceptance.
Item No. 18: Remove Existing Storm Piping and Structures/ Abandonment and Filling of Existing Pipe and Structures
Shall be measured and paid on a lump sum (LS) unit cost basis, complete-in-place, and shall include, but is not limited to, all labor, materials, equipment, flowable fill, and incidentals necessary to abandon all pipes and structures, and used to remove all existing storm piping and structures, as indicated in the contract documents.
Item No. 19 – No. 20: Pavement demo and removal /New pavement
Shall be measured and paid on a square yard (SY) unit cost basis, and shall include, but is not limited to, all labor, materials, equipment, and incidentals necessary to remove pavement, install temporary pavement patching, and permanent pavement patching. The unit cost shall also include all courses and thickness of aggregate and asphalt base material necessary, constructing tie-ins, pavement preparation, control strips, and test lots. Also included is furnishing, hauling, placing, manipulating, and compacting material (including preparing and shaping the subgrade or subbase and shoulders, adding moisture (if needed), removing and replacing previously prepared subgrade or subbase and constructing the base course thereon.
Item No. 21: Concrete Driveway and Sidewalk Replacement,
Shall be measured and paid on a square yard (SY) unit cost basis, and shall include, but is not limited to, all labor, equipment, materials, and incidentals necessary for saw cutting, removing and disposing of existing driveways, preparing subgrade, base material, and installation of new driveways, in-kind.
Item No. 22: Curb and Gutter Replacement, combo C&G
Shall be measured and paid on a linear feet (LF) unit cost basis, and shall include, but is not limited to, all labor, equipment, materials, and incidentals necessary for excavation, removal and disposal of existing curb and gutters, material testing, saw cutting, compaction of subgrade, adjustments, modifications required to fit existing conditions, bedding, backfill, and installation of new curb and gutter.
Item No. 23: Traffic Control
Shall be measured and paid on a lump sum (LS), percent complete basis, and shall include, but is not limited to, all materials, labor, equipment, and incidentals for preparation of the traffic control plan, traffic control, detours, signage, flagging if needed, and pedestrian access throughout the duration of the construction project. Access to all adjacent properties shall be maintained at all times during construction.
Item No. 24: Remove and Replace Fencing
Shall be measured and paid on a lump sum (LS) unit cost basis, and shall include but is not limited to all labor, materials, equipment, and incidentals required to remove the existing fences and replace with new in-kind fencing. If temporary fencing is required the contractor shall install a temporary fencing system until the permanent new fencing is installed.
Item No. 25: Tree Removal and Protection
Shall be measured and paid on a lump sum (LS) unit cost basis, and shall include but not be limited to all labor, supervision, materials, tools, equipment, supplies, services, and incidentals to clear, grub, remove, and dispose of trees, plants, debris, structures and other objects within the construction limits, except for trees that are designated to be preserved or protected.
Item No. 26: ROW Restoration (grade and seeding)
Shall be measured and paid on a lump sum (LS) unit cost basis, and shall include but not be limited to all labor, materials, tools, equipment, and supplies required to complete the necessary work.
Item No. 27: Erosion & Sediment Control (E&S)
Shall be measured and paid on a lump sum (LS) unit cost basis, and shall include but not be limited to all labor, materials, tools, equipment, and incidentals required for installing and maintaining all needed erosion & sediment control devices, either shown or not shown on the plans, and for removing them upon the completion of the project or as requested by the project/environmental inspector.
Item No. 28: 4” DIP
Shall be measured and paid on a linear foot (LF) unit cost basis, Furnish and install 4-inch ductile iron pipe (DIP), including all fittings, restraints, excavation, bedding, backfill, testing, and appurtenant work necessary for a complete installation, including all associated trench restoration and pavement patching and all associated surface repairs required to restore the roadway or paved surface to equal or better condition than existed prior to construction.
Item No. 29: 2” PVC
Shall be measured and paid on a linear foot (LF) unit cost basis, Furnish and install 4-inch ductile iron pipe (DIP), including all fittings, restraints, excavation, bedding, backfill, testing, and appurtenant work necessary for a complete installation, including all associated trench restoration and pavement patching and all associated surface repairs required to restore the roadway or paved surface to equal or better condition than existed prior to construction.
Item No. 30: 8”x4” Tapping Sleeve and Valve
Shall be measured and paid on an each (EA) unit cost basis, Furnish and install an 8-inch × 4-inch tapping sleeve and 4-inch tapping valve on an existing 8-inch water main, including all materials, equipment, labor, and incidentals required for a complete installation. Work shall include tapping sleeve, tapping valve, machine tapping of the existing main, connection to the proposed piping, restraints, fittings, testing, disinfection (as applicable), and restoration of disturbed areas. It shall constitute full compensation for all work necessary to provide a complete and operational tapping connection.
Item No. 31: 2” Ball Valves
Shall be measured and paid on an each (EA) unit cost basis, Furnish and install a 2-inch ball valve, complete with all necessary fittings, adapters, supports, restraints, and appurtenances required for a complete and operational installation. The work shall include labor, materials, equipment, testing, and all incidentals necessary to install the valve in accordance with the contract documents. Measurement and payment shall be on a per-each basis and shall constitute full compensation for furnishing and installing the valve and all associated work.
Item No. 32: Transfer of Services
Shall be measured and paid on an each (EA) unit cost basis, Transfer existing water service connections to the newly installed water main, including all labor, materials, equipment, fittings, couplings, excavation, backfill, testing, disinfection (as required), and incidentals necessary to provide a complete and operational service connection. Work shall include disconnecting the existing service, reconnecting it to the new main, maintaining water service continuity to the extent practicable, and restoring all disturbed areas. Payment shall constitute full compensation for all work required to complete the transfer of an existing water service.
Project Contact:
Kersha Aerga
Procurement Manager
2400 Washington Avenue
Newport News, VA 23607
Email: aergake@nnva.gov
Phone: (757) 926-8029
Secondary Contact:
Natalie Minton
Procurement Services Specialist
2400 Washington Avenue
Newport News, VA 23607
Email: mintonnm@nnva.gov
Phone: (757) 926-8028
Certain sections of these Contract Documents contain references to the Newport News City Code, Article XX. Office of Purchasing.
When required by Federal Program legislation, the following contract provisions apply to a construction related contract.
There is not a pre-bid conference scheduled for this project.
2. Items #28 through #32 shall meet the NNWW Distribution Standards for Materials & Construction.
As listed in the Newport News Construction Standards, on Pages 110-2 through 110-28.
When applicable, Bidder/Offeror shall sign and submit the Certification contained in the Questionnaire section of this solicitation.
A site visit is scheduled related to this IFB on NO VALUE, NO VALUE at:
NO VALUE
It is the responsibility of each Bidder before submitting a Bid:
When required by Federal Program legislation the following contract provision shall apply to a construction or repair contract.
As listed in the Newport News Construction Standards, on Pages 110-29 through 110-36.
Firms shall have the capability in all respects to fully perform the services or provide the goods specified and have the experience necessary to assure good faith performance of the contract.
The Contractor shall have five (5) years of experience in relevant construction (sanitary, storm, water, and roadway rebuilding). The assigned site superintendent, at the time of bid, shall possess ten (10) years of experience in relevant construction (sanitary, storm, water, and roadway rebuilding). Also, a minimum of three (3) years of work experience with municipalities and/or VDOT is required.
The Contractor shall notify Construction Inspection at least forty-eight (48) hours prior to beginning construction. Contact the Construction Inspection office through (757) 933-2311.
Time is of the essence on this contract. In order to maintain the schedule, the Contractor may choose to work on weekends or a City holiday. The Contractor shall request approval from the City of any scheduled work on weekends or City Holidays in accordance with HRPDC RCS section 105-VIII-8.1. Approval by the Director of the Department of Engineering or their representative is required. There is no obligation or requirement that the City provide this service and the City cannot guarantee the availability of an Inspector.
The Contractor shall be required to pay the City for project inspection services on weekends and City Holidays. The payment rate is established at $75.00 per inspector, per hour, for each hour the inspector(s) provides the inspection service, which shall include travel to and from the site. The Contractor shall submit with each monthly invoice a check payable to The City of Newport News in an amount equivalent to the hours of inspector service times the rate for the specific billing period. There shall be a minimum service time of two (2) hours per inspector, each time.
NOTE: This requirement may not apply to contracts where work hour restrictions established by the City will require Weekend or Holiday work.
The Contractor shall protect all private property adjacent to the project limits and shall restore any property damaged during construction. Contractor shall be responsible for adjustments to private property to match project improvements. The Contractor shall also maintain access to all property and provide temporary drives and/or walks as directed by the Engineer, which shall include multiple asphalt placement or concrete placement. No specific payment shall be made for this work as it shall be included in other pay items as incidental work. Asphalt wedging at gutters and driveway entrances shall be done at no additional cost to the City. For private and commercial entrances; the asphalt shall be sloped to allow for easy ingress/egress to existing properties and to establish or maintain proper access or drainage.
The Contractor shall, by letter initially and then verbally, keep the residents and businesses advised of the routing of traffic, closures of traffic ways, driveways, or other inconveniences that would alter their access to their property during construction. The Contractor must meet with the public as needed.
The Contractor shall submit a Maintenance of Traffic plan, sequenced with his plan of operations, to the Engineer for his review prior to commencement of any work. The plan shall be designed and implemented according to the Virginia Work Area Protection Manual, the MUTCD and the Traffic Management Plan within the contract plans or requirements provided in the Contract. The plan shall be signed and sealed by a Professional Engineer licensed in the Commonwealth of Virginia.
Coordination with property owners at least ten (10) days in advance prior to disturbance is required as indicated on section 107-III of the HRPDC Regional Construction Standards.
Fences and other structures that are not to be salvaged, trees, stumps, logs, and other debris that will interfere with construction shall be removed and disposed of properly. The contractor shall either reinstall temporarily removed fences and other structures or replace in kind. This work shall be included as an incidental item under the appropriate bid item.
The Contractor shall control surface water to:
1. Intercept and divert surface water runoff away from excavations through the use of dikes, curbing, walls, ditches, pipes, sumps or other acceptable means.
2. Provide and maintain ditches of adequate size to collect and prevent surface and subsurface water seepage from entering the excavations.
3. Divert the water to settling basins or other approved equipment required to reduce the amount of fine particles before discharge into drainage pipes and natural water courses.
The Contractor shall dewater excavated areas to:
1. Lower the groundwater level in excavations as required to provide a stable, dry subgrade for the prosecution of the proposed work;
2. Maintain dewatering operations in a manner that prevents buildup of excessive hydrostatic pressure and damage to structures and the subgrade;
3. Not allow water to accumulate in excavations. Contractor shall provide and maintain ample means and devices to remove promptly, and to dispose of properly, all water entering excavations and to keep them dry until the proposed work is completed;
4. Not discharge water to protected environmental resources without treatment to remove suspended solids and sediments;
5. Bypass pumping and dewatering are incidental items to this contract. The Contractor is responsible for familiarizing themselves with the site and reviewing all geotechnical reports, when available, to determine the degree of dewatering that will be required prior to bidding on the work.
No structural components, piping, or pavements shall be placed on soft, muddy, inundated or frozen surfaces. Contractor shall constantly guard against the possibility of flotation of pipe or structures after installation. Backfill or other means shall be placed promptly to prevent this occurrence. If a drainage system or water course is silted or becomes blocked due to dewatering operation, it shall be cleaned by the Contractor at no additional cost to the City. Any enforcement actions or fines resulting from improper dewatering and/or discharge of turbid water and sediment to the stream or other protected areas shall be the sole responsibility of the Contractor.
Any reinstallation, repair or maintenance of proposed work due to flooding/weather is not reimbursable by City and shall be accomplished at no additional cost to the City.
H. Clearing and Grubbing
No trees shall be removed until after the contractor has marked the Limits of Disturbance (LOD) and wetlands as part of his/her construction layout survey. Trees shown to remain within the LOD shall be preserved and protected and no clearing shall commence until the contractor conducts a site meeting with the Engineer to identify and mark trees to be protected during construction with brightly colored ribbon and Tree Protection Fencing as specified herein.
I. Miscellaneous
1. Trees not designated for removal that are damaged during construction shall be replaced by the Contractor at his/her expense or repaired (if deemed appropriate by the Engineer) by a tree surgeon at the Contractor's expense.
2. Proper drainage on-site and of adjacent properties shall be maintained in all cases.
3. The Contractor shall submit for approval a construction schedule detailing day/night/weekend work, type of work, operations, phase/sections, traffic control, etc. also considering simultaneous work by others. The construction schedule/sequence of construction must be maintained and updated monthly. Scheduled coordination meetings may be requested when issues arise.
4. If the construction is of poor quality, consistency, ride-ability, aesthetics, continuity, etc. as determined by the Director of Engineering or their representative, the replacement shall be required as directed at no cost to the City. The one-year warranty for the replacement shall be in effect from the date of the replacement.
5. Landscaping shall have a two-year warranty.
6. Contractor shall perform complete restoration of all existing facilities and areas disturbed to conditions equal to or better than pre-construction conditions and to the satisfaction of the owner.
When required by Federal Program legislation, the following contract provision apply to construction contracts that includes mechanics and laborers.
***Include any special requirement pertaining to this project.***
1. Section 1004.13 "Traffic Control" of our current Standard Specifications (as amended May 1, 1991) shall be applicable on this project. In addition, fluorescent prismatic lens sheeting signs (diamond grade) shall be used in work zones and other work zone improvements. The use of orange encapsulated lens sheeting for construction warning signs is no longer allowed.
2. The Virginia Work Area Protection Manual -2011 Edition, Rev.2 (dated September 2019) and “Manual on Uniform Traffic Control Devices, 2009 Edition, shall be used on this project.
3. If assistance from Traffic Operations for such items as "No Parking" signs, traffic signal information, or detector locations, etc. become necessary, the Contractor shall give at least forty-eight hours (weekdays) notice in advance. Contact 933-2311, weekdays, 7:00 A.M. to 4:00 P.M. for these services.
4. The Contractor shall control the stockpiling of materials and/or spoils so as not to prohibit access to residences or businesses. Lighted, reflectorized plastic drums shall also be provided around any and all materials and/or hazardous locations within the project limits and within the City's right-of-way.
5. Haul routes for spoil removal and/or needed materials (fill, asphalt, rip-rap, etc.) shall be requested in writing (including map) and shall be approved by the Engineer.
6. Local access to homes and businesses shall be maintained at all times.
7. The Contractor shall submit a traffic control plan to the Traffic Engineering Division for approval before work shall commence on the project. The City will reserve the right to require modifications to the traffic control plan/or traffic control material placement in the field as conditions change.
8. For streets where two-way traffic is reduced to a single travel lane, a flagging operation shall be required. Certified flaggers shall be properly attired as per the Virginia Work Area Protection Manual, and shall use “Stop/Slow” paddles to control traffic. Flags may be used as a supplemental hand-signaling device only.
9. Work Hour Restrictions: This project is being bid based on the 2018 Work Hour Restrictions. This can be found at https://www.nnva.gov/1489/Work-Hour-Restrictions. The closure of multiple lanes will require a review of special work hour restrictions for night or weekends only. Although care should be taken to minimize traffic disruption. A tentative schedule of lane closures and work hours shall be included with the traffic control plan as required in Note 7. Deviation from standard work hours and additional lane closures shall be approved by the Department of Engineering prior to commencement. Notification to the Engineering Department – Traffic Division for any road closures must be done 24 hours prior to closure. “STOP” sign control (multi-way) shall be implemented during “downtime” to maintain orderly traffic flows.
10. Open manholes/valve boxes shall not be left unattended or remain open when work zone traffic control plan set-up is not in place. Work zones shall be clearly delineated and specific hazard areas are to be encircled with reflectorized plastic drums in lieu of Type I or Type II barricades which are not approved for use in the street.
11. Where construction vehicle access routes intersect paved or public roads, provisions shall be made to minimize the transport of sediment by vehicular tracking onto the paved surface. Where sediment is transported into a paved or public road surface, the road surface shall be cleaned thoroughly at the end of each day or as often as directed by the Engineer.
12. Police Patrol: In accordance with the latest edition and most recent revision of the Virginia Work Area Protection Manual (VWAPM) when the Contractor is required to coordinate assistance by Newport News Police Department officers to maintain traffic, the Contractor shall complete and submit an Extra-Duty Employer Application, which can be found on the City’s website: http://nngov.com/206/Extra-Duty-Employment.
a. The completed application shall be submitted at least five (5) business days prior to the date of service to include any rescheduling dates. The Contractor is to follow all regulations set forth by the Newport News Police Department and by the most recent edition and revision of the Virginia Work Area Protection Manual regarding Extra Duty Employment.
Following award, a contract will be executed between the Contractor and the City. A sample contract is included in this Invitation for Bid. Do not return the sample contract with the bid; it is provided for informational purposes only.
When required by Federal Program legislation, the following contract provision apply to contracts in excess of $150,000.
Federal Water Pollution Control Act
The initial contract period will be for one (1) year from date of award with the option to renew, at the City’s sole discretion, for four (4) additional one (1) year periods.
A contract extension, under the terms and conditions contained herein, may be considered for up to six (6) months following the end of the final one year renewal period upon mutual agreement of the City and Contractor.
Price adjustments may be permitted for changes in the Contractor’s material/service costs, not to exceed the change of the Consumer Price Index (CPI) [or] the Producer Price Index (PPI) [or] otherSeries: Name/Number XXXX, XXXXX, not seasonally adjusted, as published by the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.
A price adjustment may be requested after the initial contract period [or] XXX calendar days after the effective date of the contract [or] one (1) year after the effective date of the contract [or] other, and each XXX days [or] renewal period [or] year [or] other thereafter, and only when verified and approved by the Office of Purchasing.
The Contractor shall provide a minimum of 30 days advance notice (“advance notification period”) of any price increase to the Office of Purchasing. An approved price adjustment will be effective at the beginning of the calendar month following the end of a full 30 day advance notification period. (For example, Contractor requests a price increase on August 15. Office of Purchasing reviews and approves the request. New prices will be effective October 1).
The Contractor shall submit a written request for a price adjustment (email, facsimile, or US Mail) to the Office of Purchasing. Evidence/proof of price change from the manufacturer or other relevant source shall accompany the request. Price adjustments are not automatic and are subject to approval by the Office of Purchasing. If an adjustment is approved by the City, price increases may be limited to a maximum of 5% for each increase period.
Any manufacturer price decreases are subject to implementation at any time and shall be immediately conveyed to the City.
The City reserves the right to request a reduction in price based on economic factors or market conditions during the contract term according to changes in the specified index or other factors.
Consumer Price Index or Producer Price Index information and detailed statistics including current percentage changes can be accessed at http://www.bls.gov/cpi or http://www.bls.gov/ppi.
[consider if the below should be added or delete]
NOTE: At the present time the City recognizes unknown impacts on prices of goods as a result of the tariff negotiations at the federal level. The City will consider price adjustments beyond those noted above, if bonafide evidence is provided by the Contractor that implementation of new/increased tariffs will impact the prices offered above and beyond the price adjustment language noted above. The City reserves the right to negotiate additional price adjustments as a result of tariffs.
Prices shall remain firm during the entire term of the contract [or] project.
To the extent purchases are made with Federal Highway Administration, Federal Railroad Administration, or Federal Transit Administration funds, Bidder/Offeror certifies that its products comply with all applicable provisions of the Buy America Act and agrees to provide such certification or applicable waiver with respect to specific products to any Participating Agency upon request. Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open competition.
The Contractor shall use the City’s Project and Contract Management System (Projectmates) to electronically submit invoices, change orders, and subcontractor reporting. Subcontractor payment information shall be submitted with each invoice. The General Contractor will need to provide the subcontractor’s name, primary contact name and title, company email address, company phone number, certification types (i.e. Small Business, Women-Owned Business, Minority Owned Business, DBE, etc.), certifying agency name (Virginia Small Business Supplier Diversity, National Minority Supplier Development Council, etc.) and certification number. The General contractor will report the subcontractor utilization based on commitments in the bid including stated SWaM or DBE percentages.
Submissions for payment shall be based on the pricing contained in the contract documents. Payment will be authorized following receipt of a valid invoice, which must minimally include the Purchase Order Number, Contract number (if provided by the City), Description of Goods and Services, Breakdown of hours, and Total Price. Invoices may be submitted following the completion of services or agreed-upon terms.
Funds to be utilized for this project are from the City’s multi-year Capital Improvement Plan. [use if applicable] In addition, the City intends to utilize external funding sources including state [and/or] federal [and/or] [detail other funding sources].
Offerors are advised that the initial Purchase Order amount for the project will represent the anticipated project cost for the City’s current fiscal year (July 1 through June 30 of each year). This cost may be based on the appropriation of project funds for the fiscal year, contract time, Schedule of Values provided by the Contractor after award and date of Notice to Proceed (NTP). The Purchase Order will be modified to reflect additional appropriations for each subsequent fiscal year in which Work will be performed. The City’s method for identifying project cost on a fiscal year basis will not impact or delay the progression of Work by the Contractor nor will it impact the total contract price identified in the Agreement to be executed between the City and the Contractor.
Bidder shall provide a Financial Summary, upon request by the City.
The Contractor shall maintain adequate liability insurance, which shall protect and save harmless the City of Newport News, Virginia, and its officials from all suits and actions of every kind and description arising from injury or damage to persons and property in the prosecution of said work or in failure to properly safeguard same, and from all claims arising under the workmen's compensation laws. Following award of the contract, the Contractor shall furnish proof of said insurance prior to commencement of services.
Prior to submitting a bid, ensure that your firm fully understands the City’s insurance requirements, your carrier is properly rated and that your carrier can provide the required insurance and endorsements.
Contractor shall have seven (7) days from the date of the City’s request to provide insurance certificates and endorsements. Failure to provide the certificates and endorsements within this timeframe may be cause for the City to rescind award of a contract and hold the original Bidder/Offeror liable for excess costs.
Insurance requirements are specified herein in section 103 of the Attachment entitled "Regional Construction Standards Sections 102-110."
Please provide the following information for the main contact for all communication regarding this solicitation:
Name
Title
Phone Number
Email Address
Please provide the following information for the secondary contact for all communication regarding this solicitation:
Name
Title
Phone Number
Email Address
Please provide the payment address for your organization.
What are prior names of this Bidder, if any?
If your company is a Corporation, provide the following information:
If your company is a Unincorporated Organization, provide the following information:
If your company is a Partnership, provide the following information:
State approximate largest dollar volume of work performed by this Bidder in one year.
Please provide your State Corporation Commission (SCC) Identification Number. If the Firm/Company is not required to have/maintain registration, please provide the reason. If the Firm/Company is in the process of registering with the SCC, please state so.
For more information on registration and requirements, please visit https://www.scc.virginia.gov/.
Please provide the payment terms for this project. If payment terms are not provided, then the terms shall be "Net 30 Days".
How many years has this Bidder been in business as a Contractor under its present business name?
How many years’ experience in this type of construction work has this Bidder had? Specify number of years as both a contractor and subcontractor.
List the Bidder's crew foremen and supervisors proposed for this Project and their years of related experience.
Be sure to include the following information for each individual:
Have you ever performed work for a municipal corporation, local governing body, or similar agency previously?
Has this Bidder ever failed to complete any work awarded to it?
If yes, give name of Owner, name of Bonding Company, and circumstances.
Fill in the blank in the space provided below.
"In default of the performance on our part of the conditions of Bid, our failure to enter into an Agreement with the City of Newport News, Virginia, within the time above set, we herewith furnish a Bid Bond in the amount of $__________, which shall be absolutely forfeited to the City of Newport News, Virginia."
[This applies to projects over $200,000 unless otherwise indicated. A sample Escrow Agreement is included in Attachment A, Newport News Construction Standards. If requested an Escrow Agreement will be provided to the successful Bidder.]
I/We elect to utilize the Escrow Account Procedure described in the provision of this bid if determined to be the successful low Bidder.
Offeror hereby agrees to comply with all applicable Federal Terms and Conditions, if awarded a contract by the City.
By submitting a response to this solicitation, the Bidder certifies that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same product and that this bid is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person or firm engaged in the same line of business or commerce. The Bidder understands collusive bidding is a violation of Federal law and that any false statement hereunder constitutes a felony and can result in fines, imprisonment, as well as civil damages.
This is to certify that this person/firm/corporation is not now debarred by the Federal Government or by the Commonwealth of Virginia or by any other state, or by any town, city, or county, from submitting Bids, nor are they an agent of any person or entity that is now so debarred.
Is the Bidder debarred by the Federal Government or by the Commonwealth of Virginia or by any other state, or by any town, city or country?
If yes, please enter "Yes" and provide an explanation.
If no, please enter "No."
Has this Bidder ever had any judgements entered against it for the breach of contract for construction?
If yes, please provide details.
Give two (2) Banking Institution References.
Include the following for each:
List three (3) material suppliers and amount of credit available.
Please confirm your firm can provide a Certificate of insurance that includes Liability-Property, Liability-Personal Injury, Vehicle and Equipment, and other endorsements required by the City.
List surety company and highest coverage.
Please provide the following information:
The Bidder hereby attests that the project has been carefully evaluated for the safety risks it presents and all safety procedures required based on these risks by Virginia Occupational Safety & Health, referenced in the Bid document, will be implemented. Virginia Occupational Safety & Health and all other applicable Federal, State and local laws referenced in the Bid document, will be implemented. All workers on this project will be properly trained on the use of safety equipment and safe work practices.
Have you or your authorized representative, personally inspected the location of the proposed Work, and do you have a clear understanding of the requirements of the Bid Documents?
In accordance with the terms, conditions and specifications of this Invitation for Bid, the authorized person(s) agrees to furnish the items and/or services requested. The authorized person(s) acknowledges that the bid is valid for a period of 90 days from the due date and certifies he/she has read, understands, and agrees to all terms, conditions, and requirements of this Invitation for Bid, and is authorized to contract on behalf of firm submitting the response.
Bidder hereby authorizes and consents to any person, firm or corporation to furnish any information requested by the Owner in verification of this statement of contractor's qualifications.
Also, if it is the apparent low Bidder, the Bidder hereby agrees to furnish the Owner upon request, a complete and current financial statement.
In the space below, enter the name and contact email of the person who has signature authority for the Bidder's company, and is hereby agreeing to the statements above.
Bidder has thoroughly reviewed and understood all attachments to this IFB.
We agree to enter into an Agreement with the City of Newport News, Virginia within seven (7) days of the notice of award for the price named in our Bid.
It is expressly agreed by us that the City of Newport News, Virginia shall have the right to reject any and all Bids and to waive any minor non-substantive errors in the Bid and accept the Bid in the City of Newport News best interests.
The Bidder has read all sections under "Instructions to Bidders."
By confirming, Bidder acknowledges any strike-throughs contained herein, unless hand-written.
Under Title 54.1, Chapter 11, Code of Virginia, a Contractor that for a fixed price, commission, fee, or percentage undertakes to bid upon, or accepts, or offers to accept, orders or contracts for performing, managing, or superintending in whole or in part, the construction, removal, repair or improvement of any building or structure permanently annexed to real property owned, controlled, or leased by him or another person or any other improvements to such real property is required to hold a business license issued by the Virginia Board for Contractors. Licenses are issued in one of three license classes; A, B, or C as follows:
The City shall require master certification as a condition of licensure or certification of electrical, plumbing and heating, ventilation and air conditioning Contractors.
In addition, a valid business license from the City may be required.
Please provide the License Class(es) and numbers held by this organization, or if licensing is not required, state in the space below: "Licensing not required under Virginia state code."
Please upload a copy of the contractor's licenses held by your organization.
Please review the City's SWaM program. This document is provided for informational purposes only.
A certified SWaM Business is one that holds a current certification from the Virginia Department of Small Business and Supplier Diversity (SBSD), the U.S. Small Business Association (SBA), the Women’s Business Enterprise National Council (WBENC), National Minority Supplier Development Council (NMSDC) or from other U.S. State and some Local Government Supplier Diversity Programs.
Is your company a certified Small, Woman or Minority Owned (SWaM) Business or Disadvantaged Business Enterprise?
What is your company’s certification type?
If applicable, please provide the Certification Entity/Agency and the Certification Number(s).
If applicable, attach any supporting documentation, including certificates, in regards to your company's SWaM status.
Contractors (including SWaM and non-SWaM firms) are encouraged to offer subcontracting opportunities to SWaM businesses to the greatest extent possible.
If applicable, please state the anticipated dollars that you intend to subcontract to each business type if a contract is awarded to your firm, similar to the format indicated below:
Total dollars to be sub-contracted: Company Name:
Total Small Business $______________ _____________________
Total Woman-Owned $______________ _____________________
Total Minority-Owned $______________ _____________________
Total SDV Dollars $______________ _____________________
Total DBE Dollars $______________ _____________________
For your reference a link to the Virginia Department of Supplier Diversity (SBSD) SWAM Directory is provided here: https://www.sbsd.virginia.gov/directory/
Other Resources:
If your firm cannot subcontract any work to SWaM businesses, please elaborate on why subcontracting opportunities are not available or practical.
In this section, please download and/or upload the appropriate documents to be included with the bid.
Bidder shall download the below Bid Bond Form, complete, and upload a fully executed and sealed Bid Bond, in the amount of 5% of the amount bid. Bidder may wish to refer to Newport News Construction Standards - Sections 101-110 Attachment for additional information related to Bid Bonds.
Attach a list of construction equipment that the Bidder owns that is available for the proposed Work.
Attach a list of uncompleted Contracts at present held by this Bidder.
Be sure to include the following information for each uncompleted contract:
Does this Bidder plan to subcontract any part of this work?
If so, provide the following for each subcontractor:
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Attach a list of a minimum of three (3) projects similar in character and scope to the Work specified under this Contract which have been successfully completed by this Bidder and proposed subcontractors or employees with principal roles in this contract during the past five years.
(The term "completed" means accepted and final payment received from the Owner or authorized representative).
Contractor shall provide references that include the following information:
Location and type of work
Owner's name/address
Contact person (Name and telephone)
Date completed
Contract price
Failure to provide the above detail may deem the bid non-responsive.
The City reserves the right to ask for additional information.
Please upload a completed copy of the W-9 for your organization.
Attach a summary of your financial statement. (List assets and liabilities, use an insert sheet, if necessary).
Please submit any supporting documentation (i.e. descriptive literature, specifications, photographs, diagrams, etc.) that you would like to include with your bid.
What type of pre-bid meeting will be required for this project?
Will there be a site visit for this project?
Will there be an option for extensions for the contract term?
How will price adjustments be handled for this solicitation?
Price adjustments only apply to term contracts. If solicitation is for a one-time project/purchase, then choose N/A.
Will the awarded vendor be required to submit insurance documentation after award?
Will Bidder be required to provide a financial summary?
Will Federal funding be used to fund this project?
Is this to be a CIP-Funded project?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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