The City of Murfreesboro (“City”) invites proposals on the project and services described herein to be submitted via the City’s e-Procurement Portal, OpenGov. Proposals will be received until Tuesday, July 7, 2026 at 2:00 pm Central Time and then publicly opened and read aloud via Zoom.
Project Details
- Reference ID: RFCSP-42-2026
- Department: Judicial
- Department Head: Ewing Sellers (Judge)
Important Dates
- Questions Due: 2026-06-30T19:00:00.000Z
Evaluation Criteria
- Firm's Overall Experience/Capabilities/Performance (25 pts)
- Client References (10 pts)
- Statement of Collection Processes (15 pts)
- Absence of Potential Conflicts and Local Presence (5 pts)
- Fee Proposal- Part One (15 pts) —
Miscellaneous receivables that could range from $50 to over $5,000 and other receivables of the general government as may be turned over for referral for collection by the Finance Director, Court Clerk, Water Resources Director, or other City department as deemed appropriate.
- Fee Proposal- Part 2 (15 pts) —
Delinquent tickets issued by the Murfreesboro City Police Department that could range from $50 to more than $500 that have been adjudicated in Murfreesboro City Court.
- Fee Proposal- Part 3 (15 pts) —
Water Resources Department account receivables that could range from $5.00 to more than $5,500.
Submission Requirements
- Proposer Response (required) —
Please use the following format to structure your RFCSP response. Your response should include each section detailed below in the order presented. The detail includes items that are to be covered in each section of your response but is not a limitation. Failure to follow the directions or to address all items will impact the evaluation. Failure to address a significant portion of the items may classify the response as non-responsive and preclude it from further consideration. The number of pages in the RFCSP response cannot exceed 50 pages. Appendices will not be counted as part of the 50-page limit. Resumes and marketing material may be included and will not be counted towards the 50-page limit; however, this information must be in its own section at the end of the RFCSP response.
Transmittal Letter
The transmittal letter should briefly state the Proposer’s understanding of the work to be performed, the commitment to perform the work in the required timelines, and why the consultant believes it is best qualified to perform the duties and task outlined and described in the Scope of Work contained in this RFCSP. The letter of transmittal should:
- Identify the submitting organization;
- Identify the person, by name and title, authorized to obligate the organization contractually;
- Identify the contact person responsible for this response and specify phone, fax, and email;
- Explicitly state that Proposer has reviewed and accepted the City’s Terms and Conditions;
- State that it has included any additional terms or conditions or documents which it requires;
- Identify any and all exceptions or "deal breakers" to the RFCSP requirements;
- Acknowledge the proposal is considered firm for one hundred and eighty (180) days after the due date for receipt of proposals or receipt of the last best and final offer submitted. If partners are used, they must also guarantee their section of the proposal for 180 days;
- Acknowledge completion of the Fee Proposal; and
- Be signed by a person authorized to contractually obligate the organization.
Proposal
- Your proposal must include your response to the Section 7 evaluation criteria.
- Proposer Profile: The Proposer will provide a description of its organization and any proposed or anticipated other firms who will be providing products or services through a subcontracting arrangement with the Proposer. Any subcontracting arrangement must be approved by the City.
- Qualifications: Proposer shall include the qualifications and experience to perform the services requested that will also address the evaluative criteria.
- Experience: A description of the organization’s experience in providing similar services, as well as the firm’s ability to respond to the City’s needs as outlined in this RFCSP. Identify and briefly describe any pending criminal or civil suits brought against the Proposer, or suits which have resulted in an adverse judgment or settlement within the past five (5) years, arising out of Proposer’s inability to provide the requested services, and/or allegations of federal or state regulatory violations in provision of services similar to those requested.
- References: Please provide references for at least three local government organizations in the United States of similar size and type as the City for whom Proposer is providing or has provided similar services as generally described herein. These references should be recent examples of the firm’s performance (last three to five years) in providing these types of services. Identify any public sector experience in Tennessee.
- Firm’s Primary Contact: Proposer should identify the individual that will serve as the firm’s primary contact. It is the City’s expectation that this individual will be available to the City for most if not all of the routine tasks and activities that the City will engage the firm to perform.
- Key Personnel: Identify and provide a brief professional resume of the key personnel anticipated to be used to provide the services sought. Provide a copy of any professional licenses held by staff members.
- Data Analysis: Provide a description of the data methodologies and security to be utilized in providing the services sought.
- Communications: Describe strategies and methods the Proposer has developed to communicate with clients in similar projects.
- City’s responsibilities: Identify and briefly describe the role and responsibilities Proposer would expect the City to perform in achieving delivery of the requested services.
- Scheduling: Provide a tentative strategy and timeline for delivery of the services sought or a description of how such strategies and timeline would be developed if the Proposer is selected.
- Fee Proposal: The City is interested in receiving a fee proposal which reflects the existing expertise of the Proposer and its ability to deliver the requested services using efficient, proven methods at a reasonable cost. The City prefers each Proposer submit an all-inclusive percentage fee for the requested services. Proposers may, if they wish, submit a fee proposal which is an alternative to the percentage fee proposal. One or more of such alternatives may be submitted. Any such alternative fee proposal should clearly indicate the rationale for the alternative proposals and the method of calculating the fee.
- Cost Proposal (required)
- Iran Divestment Act and Non-Boycott of Israel (required) —
Please download the document below, complete, and upload.
FAILURE TO SIGN AND RETURN THIS FORM IN BID PACKET BY DEADLINE WILL AUTOMATICALLY DISQUALIFY BIDDER.
- Non-Collusion Affidavit of Prime Bidder (required) —
Please download the document below, complete, and upload.
- Reference Listing Form (required) —
Please download the document below, complete, and upload. The City prefers a PDF format for the upload.
- Signature Sheet (required) —
Please download the document below, complete, and upload.
- Exceptions to Sample Agreement —
Bidder must confirm receiving and reading the Sample Agreement included in this ITB Package.
Reponses to Terms and Conditions. Unless an exception is taken, the awarded contract will contain the requirements of this Invitation to Bid. In its sole discretion, the City reserves the right to either consider or reject any bid which takes exception to the specifications or attached contract.
If applicable, upload any exceptions here in a single PDF document format.
- Vendor/Contractor Information Sheet (required) —
Please download the document below, complete, and upload.
- W-9 (required) —
Please upload your W-9.
- Separate Pricing Proposal Upload (required) —
Do you need the vendor cost proposal to be separated from their main response? (Choose Yes, when you want to keep costs hidden from evaluators until after reviewing technical responses).
- Do you need to use an electronic Pricing Table? (required) —
Because this is an RFCSP, the answer will be no most of the time.
- Does this require a Contractor's License? (required)