SLED Opportunity · NEBRASKA · CITY OF PAPILLION
AI Summary
The City of Papillion requests proposals for trash and recycling services including dumpsters and pickups for city facilities and parks under a 3-year contract with cancellation option.
The City of Papillion is soliciting proposals for the selection of the most qualified contractor to provide dumpsters, trash and recycling pick up for all city facilities and parks as defined in the RFP. Contractor will provide variety of dumpster sizes and/or containers for trash and recycling based on locations as well as special event requirements. Pickups will be based on needs and usage of each location as defined in this RFP. The City will execute a three (3) year contract term. The City will have the sole discretion to cancel the contract at any time providing the contractor a 60-day notice.
The City of Papillion is soliciting proposals for the selection of the most qualified contractor to provide dumpsters, trash and recycling pick up for all city facilities and parks as defined in the RFP. Contractor will provide variety of dumpster sizes and/or containers for trash and recycling based on locations as well as special event requirements. Pickups will be based on needs and usage of each location as defined in this RFP. The City will execute a three (3) year contract term. The City will have the sole discretion to cancel the contract at any time providing the contractor a 60-day notice.
Trash and recycling locations, unit size and frequency of pick-ups are shown in Attachment A- this is the approved bid form. Location and/or containers sizes for both trash and/or recycling may be adjusted throughout the year, due to increase and/or decreased usage, or locations, when requested by the City Contract Manager or Parks and Facilities Director. All dumpsters must be approved by the City and maintained by the contractor (i.e. must be painted and maintained in a sanitary condition). Should any regularly schedule pickup day be missed, pick-up will be made the following day. This service will include providing a truck, driver and fuel necessary to pick up trash from the City.
The Issuing Officer is the sole point of contact regarding the solicitation from the date of issuance until selection of the successful bidder. The Issuing Officer for this solicitation is:
Terri Valquier
122 East Third Street
Papillion, Nebraska 68046
Phone: (402) 502-9667
E-Mail: tvalquier@papillion.org
The successful Bidder (hereinafter "Contractor") shall purchase and maintain insurance to protect the Contractor and the City throughout the duration of the Contract. All certificates of insurance shall be written by companies which hold an A M. Best A-VIII rating or higher and are authorized to do business in the state of Nebraska. The selected companies must be satisfactory to the City.
Each certificate of insurance shall state that thirty (30) days written notice will be given to the City before the policy is canceled or changed. All certificates of insurance shall be delivered to the City prior to start of work.
This section describes the evaluation process that will be used to determine how the Bid will be awarded. When making this determination, the contract shall be awarded to the lowest responsible bidder.
The City intends to conduct a comprehensive, fair and impartial evaluation of the Bids received in response to this Solicitation. In making this determination, the City may be represented by an evaluation committee comprised of a minimum of 3 staff members or more, that will include the relevant Department Head(s), Legal Counsel or any staff members with specialized knowledge of the project.
From the issue date of this solicitation until announcement of the successful bidder, the Issuing Officer is the point of contact regarding the solicitation. There may be no communication regarding this solicitation with any City employee other than the Issuing Officer, except at the direction of the Issuing Officer or as otherwise noted in the solicitation. The Issuing Officer will respond only to questions regarding the procurement process.
The Contractor shall purchase and maintain insurance which will protect the Contractor from the following type of claims; and which shall name City as an additional insured.
The City of Papillion hosts semi-annual cleanup events for the citizens of Papillion, as well as special events throughout the year. At the request of the City, multiple 40-yard dumpsters will be provided by the contractor and placed in pre-approved locations based on the event. Dumpsters may require daily pickup, disposal and replacement for multi-day events.
Annual clean up event may contain specialty items to be disposed of, the following list is what is accepted.
The City of Papillion is a municipal corporation incorporated in the State of Nebraska as a first class city. The services requested and any obligations or responsibilities of the City pursuant to this Request for Solicitation or any subsequent contract(s) entered into shall be subject to any requirements or limitations on a City of the First Class.
Project Contact
Tony Gowan
Parks and Facilities Director
tgowan@papillion.org
(402) 597-2049
Procurement Contact
Terri Valquier
Contract Manager
tvalquier@papillion.org
(402) 502-9667
The solicitation and any related documents, such as amendments or attachments, responses to questions, and other resources, will be posted on the City of Papillion’s eProcurement Portal. Bidders should check this website periodically for any amendments to this solicitation. The posted version of the solicitation is the official version. The City will only be bound by the official version of the solicitation. Bidders should ensure that they are referencing the most up-to-date version.
All waste and/or recycling collected from the City shall be delivered to a solid waste facility and/or recycling center that has been permitted in accordance with applicable laws, rules, and state regulations for the disposal of solid waste and/or recycling.
Policies for the insurance required shall be written for the limits of liability specified as follows:
Lowest Acceptable Bid means the most cost efficient and effective bid and shall be the sum of all costs, including but not limited to, purchase price, all taxes (if applicable), delivery, installation, warranty, life cycle cost, operating and disposal costs incurred for determining the lowest acceptable bid meeting the specifications.
This solicitation does not obligate the City to award a contract, to pay the costs incurred in preparing any bid/proposal, or to procure the services described herein. Bids are submitted at the sole cost and expense of the Bidders. The City shall incur no liability or obligation to Bidders except pursuant to a written contract for services, duly executed by the Bidders and an authorized signatory for the City.
| City Issues Solicitation: | January 28, 2026 |
| Bidder Written Questions Due Date: | February 11, 2026, 10:00am |
| Final Date for City Responses to Questions: | February 13, 2026, 10:00am |
| Bids and any Amendments Due Date: | March 31, 2026, 10:00am |
| Notice of Intent to Award : | April 15, 2026 |
| Execution of the Contract : | June 5, 2026 |
The Contractor's shall maintain insurance to cover all loss or damage to any tools, machinery, equipment, or motor vehicles, used for the manufacture, delivery or installation of goods on behalf of City, by the Contractor's, subcontractors, material men or employees of any of them. City shall have no liability for any such loss or damage.
The Contractor will operate and maintain a Customer Service Center with the following minimum standards:
The Contractor's shall provide to City a Certificate(s) of Insurance evidencing all required insurance coverage above utilizing the latest version of the ACORD form.
The evaluation committee may review each Bid to confirm that it complies with the necessary requirements. Any discrepancies in the service(s) or product(s) to be provided shall be noted. Any Bid that is determined to not meet the City’s expectations regarding the service(s) or product(s) requested in the Solicitation shall be eliminated. All remaining bids shall be ranked by overall cost as described in above section, and the highest scored bid shall be recommended as the apparent successful bidder.
Bidders who have provided their intent to bid on the solicitation are invited to submit written questions, requests for clarifications, and/or suggestions for changes to the specifications of this solicitation (hereafter “Questions”) by the due date and time provided in the Procurement Timetable. Bidders are not permitted to include assumptions in their Bids. Instead, bidders shall address any perceived ambiguity regarding this solicitation through the question-and-answer process. If the Questions pertain to a specific section of the solicitation, the page and section number(s) must be referenced. The City requires to receive Questions through the eProcurement portal. The bidder may wish to request confirmation of receipt from the Issuing Officer to ensure delivery.
Written responses to questions will be posted to the eProcurement Portal by the date provided in the Procurement Timetable.
The City assumes no responsibility for verbal representations made by its officers or employees unless such representations are confirmed in writing and incorporated into the solicitation. In addition, the City’s written responses to Questions will not be considered part of the solicitation. If the City decides to change the solicitation, the City will issue an amendment.
Waiver of subrogation by Contractor's carriers is required.
A bidders’ conference will be conducted at the City of Papillion location identified at the date and time listed in the Procurement Timetable. The purpose of the bidders’ conference is to inform prospective bidders about the work to be performed and to provide prospective bidders an opportunity to ask questions regarding the solicitation. Verbal discussions at the conference shall not be considered part of the solicitation unless incorporated into the solicitation by amendment. Questions asked at the conference that cannot be adequately answered during the conference may be deferred and responded to in writing. Attendance at this bidders’ conference is NO VALUE
The Contractor will be paid monthly for the trash and recycling pickup. Contractor will provide the City one (1) monthly invoice, per each location or by departments, description of container, frequency of pickup and charges according to the contract pricing agreement.
The Contract between the City and the Contractor shall include the following:
The Bid/Proposal shall be received by the Issuing Officer by the time and date specified in the Procurement Timetable. The City will not waive this mandatory requirement. Any Bid/Proposal received after this deadline will be rejected and will not be evaluated.
Bid/Proposals are to be submitted in accordance with the Bid/Proposals Formatting section of this solicitation.
City of Papillion
Attn: Terri Valquier
Contract Manager
122 E 3rd St.
Papillion, NE 68046
The Bid/Proposal shall be received by the Issuing Officer by the time and date specified in the Procurement Timetable. The City will not waive this mandatory requirement. Any Bid/Proposal received after this deadline will be rejected and will not be evaluated.
Bid/Proposal are to be submitted in accordance with the Bid/Proposal Formatting section of this solicitation.
City of Papillion
Attn: Terri Valquier
Contract Manager
9909 Portal Rd
Papillion, NE 68128
Bid shall be received by the Issuing Officer by the time and date specified in the Procurement Timetable. The City will not waive this mandatory requirement. Any Bid received after this deadline will be rejected and will not be evaluated.
Bids are to be submitted in accordance with the Bids Formatting section of this solicitation.
The City requires electronic submission of Proposals. Please submit electronic responses via the City e-Procurement Portal: https://procurement.opengov.com/portal/papillion. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.
NO MAIL-IN RESPONSES, FAXED OR HAND DELIVERED WILL BE ACCEPTED
The City reserves the right to amend or provide clarifications to the solicitation at any time. Amendments or clarifications to the solicitation will be posted to the City’s eProcurement Portal. In the event of an amendment to the solicitation, the City may, in its sole discretion, extend the deadline for receipt of Bids.
Bidders may amend their Bids at any time until the deadline for receipt of Bids through the eProcurement portal.
The bidder may withdraw its Bids prior to the closing date for receipt of Bid through the eProcurement portal.
Bidders must meet these mandatory requirements or will be disqualified and not considered for award of a contract: The Issuing Officer must receive the Bids, and any amendments thereof, prior to or on the due date and time.
The bidder is not presently debarred, suspended, proposed for debarment, or declared ineligible.
The bidder attended the bidders’ conference "if mandatory".
Bidder must not have defaulted on any contracts or other Agreements for services within the twelve-month period immediately preceding the deadline for submittal of Bids.
It is important to maintain fairness to all bidders in the procurement process. Therefore, bidders are expected to follow the specifications set forth in this solicitation. Bids may be disqualified for reasons that include, but may not be limited to, the following:
Bidder initiates unauthorized contact regarding this solicitation with employees other than the Issuing Officer;
Bidder fails to comply with the solicitation formatting specifications so that the Bids cannot be fairly compared to other bids;
Bidder fails, in the City’s opinion, to include the content required for the solicitation;
Bidder fails to be fully responsive in the Bidder’s Approach to Meeting Deliverables Section, states that an element of the Scope of Work cannot or will not be met, or does not include information necessary to substantiate that it will be able to meet the Scope of Work specifications;
Bidder’s response materially changes Scope of Work specifications;
Bidder fails to submit the solicitation attachments containing all signatures;
Bidder includes assumptions in its Bid or
Bidder fails to respond to the City's request for clarifications, information, documents, or references that the City may make at any point in the solicitation process.
It is not the City’s intent to disqualify Bids that suffer from correctible flaws. The City reserves the right to determine, in its sole discretion, that accepting a Bids containing a correctible flaw will not jeopardize the integrity of the bid process or create an unfair advantage to any Bidder. In the event the City waives or permits cure of variances, such waiver or cure will not modify the solicitation specifications or excuse the bidder from full compliance with solicitation specifications or other contract requirements if the bidder enters into a contract.
In the event the City, in its sole discretion, determines that a Bids shall be disqualified, a Notice of Disqualification shall be sent to the contact person at the address listed in the Bidder’s Intent to Bid.
The City may request clarifications from bidders for the purpose of resolving ambiguities or questioning information presented in the Bids. Clarifications may occur throughout the Bid evaluation process. Clarification responses shall be in writing and shall address only the information requested. Responses shall be submitted to the City within the time stipulated at the occasion of the request.
The City reserves the right to require prior approval for the use by the selected bidder of any subcontractor used to perform services under any contract that may result from this solicitation.
The contents of a Bid are subject to verification. The City reserves the right to contact any reference to verify information contained in the Bid, to discuss the Bidder’s qualifications, and/or to discuss the qualifications of any subcontractor identified in the Bid. The City further reserves the right to obtain and consider information from other sources concerning a Bidder or the contents of a Bid. This information includes, but is not limited to, the Bidder’s capability and performance under other contracts, the Bidder’s authority to enter into a contract or to conduct business in the State of Nebraska, or the reasonableness of the Bidder’s proposal. Such other sources may include subject matter experts.
The City reserves the right to conduct criminal history and other background investigations of the Contractor, its officers, directors, shareholders, or partners and personnel retained by the Contractor for performance of resulting contract. The City reserves the right to conduct criminal history and other background investigation of the Contractor’s staff and subcontractors providing services under the resulting contract.
The City reserves the right to reject any or all Bid, in whole and in part, and to cancel this solicitation at any time prior to the execution of a written contract. Issuance of this solicitation in no way constitutes a commitment by the City to enter into a contract.
Notice of Intent to Award will be sent to all Bidders that submitted a Bid by the due date and time. The Notice of Intent to Award does not constitute the formation of a contract between the City and the apparent successful bidder.
The City shall make a good faith effort to negotiate and execute a contract for the provision of the deliverables described herein, provided, however, that no contract resulting from this solicitation will be an exclusive contract. If the apparent successful bidder fails to negotiate and execute a contract within the time frame set by the City in the Procurement Timetable, the City may, in its sole discretion, revoke the Notice of Intent to Award and negotiate a contract with another bidder or withdraw the solicitation. The City further reserves the right to cancel the Notice of Intent to Award at any time prior to the execution of a written contract. Neither the Notice of Intent to Award nor any contract executed between the City and the apparent successful bidder shall create a guarantee of any minimum compensation to be paid to the bidder. No Bidder shall acquire any legal or equitable rights relative to the contract services until the contract has been fully executed by the apparent successful bidder and the City.
Bidders may request a reconsideration of either a Notice of Disqualification or Notice of Intent to Award decision by submitting a written request to the City. The City must receive the written request for reconsideration within three (3) days from the date of the Notice of Disqualification or Notice of Intent to Award. The request may be mailed, emailed, or hand delivered. It is the Bidder’s responsibility to assure timely delivery of the request for reconsideration. The request shall clearly and fully identify all issues being contested by reference to the page and section number of the solicitation If a Bidder submitted multiple Bid and request that the City reconsider a Notice of Disqualification or Notice of Intent to Award for more than one Bid, a separate written request shall be submitted for each. At the City’s discretion, requests for reconsideration from the same bidder may be reviewed separately or combined into one response.
Original information submitted by a Bidder may be treated as public information by the City for purposes of responding to a public records request. Any Bidder who believes that information contained in its Bid is confidential and not subject to a public records request may mark such information “Confidential” and provide its rationale for why such information is excepted from public inspection. The City will, in its sole discretion, determine whether such information should be withheld from public inspection. By marking information as confidential Bidder agrees to indemnify City from any claims, actions, or damages, including fees and costs, incurred by City as a result of withholding such information from public inspection.
By submitting a Bid, the bidder agrees that the City may copy the Bid for purposes of facilitating the evaluation of the Bid or to respond to requests for public records. By submitting a Bid, the bidder acknowledges that additional copies may be produced and distributed and represents and warrants that such copying does not violate the rights of any third party. The City shall have the right to use ideas or adaptations of ideas that are presented in the Bid.
By submitting a Bid, the bidder agrees that it shall not bring any claim or cause of action against the City based on any misunderstanding concerning the information provided herein or concerning the City's failure, negligent or otherwise, to provide the bidder with pertinent information as intended by this solicitation.
This solicitation and the resulting contract are to be governed by the laws of the State of Nebraska and the ordinances of the City of Papillion. Any and all litigation or actions commenced in connection with this solicitation shall be brought and maintained in the Federal, State or County courts of Sarpy County, Nebraska.
Upload Bid Form
I hereby authorizes any person or entity, public or private, having any information concerning the bidder’s background, including but not limited to its performance history regarding its prior rendering of services similar to those detailed in this solicitation, to release such information to the City.
The bidder acknowledges that it may not agree with the information and opinions given by such person or entity in response to a reference request. The bidder acknowledges that the information and opinions given by such person or entity may hurt its chances to receive contract awards from the City or may otherwise hurt its reputation or operations. The bidder is willing to take that risk. The bidder agrees to release all persons, entities, the City, and the State of Nebraska from any liability whatsoever that may be incurred in releasing this information or using this information.
Please download the below documens, complete, and upload for each Subcontractor.
Bidder specifically stipulates that the Bid/Proposal is predicated upon the acceptance of all terms and conditions stated in the solicitation without change except as otherwise expressly stated in the Primary Bidder Detail & Certification Form. Objections or responses shall not materially alter the solicitation. All changes to proposed contract language, including deletions, additions, and substitutions of language, must be addressed in the Bid/Proposal. The bidder accepts and shall comply with all Contract Terms and Conditions.
Bidder has reviewed the Additional Certifications, which are incorporated herein by reference, and by signing below represents that Bidder agrees to be bound by the obligations included therein;
Bidder has received any amendments to this solicitation issued by the City;
The person signing this Bid/Proposal certifies that he/she is the person in the Bidder’s organization responsible for or authorized to make decisions regarding the prices quoted and, Bidder guarantees the availability of the services offered and that all Bid/Proposal terms, including price, will remain firm until a contract has been executed for the services contemplated by this solicitation or (90) ninety days from the issuance of this solicitation, whichever is earlier.
Bidder certifies that the Bidder organization has sufficient personnel resources available to provide all services proposed by the Bid/Proposal, and such resources will be available on the date the solicitation states services are to begin. Bidder guarantees personnel proposed to provide services will be the personnel providing the services unless prior approval is received from the City to substitute staff;
Bidder certifies that if the Bidder is awarded the contract and plans to utilize subcontractors at any point to perform any obligations under the contract, the Bidder will (1) notify the City in writing prior to use of the subcontractor, and (2) apply all restrictions, obligations, and responsibilities of the resulting contract between the City and contractor to the subcontractors through a subcontract. The contractor will remain responsible for all Deliverables provided under this contract;
Bidder either is currently registered to do business in Nebraska or agrees to register if Bidder is awarded a Contract pursuant to this solicitation. Bidders may register with the Secretary of State at: sos.nebraska.gov and the Department of Labor at: dol.nebraksa.gov/conreg.
Bidder certifies it is either a) registered or will become registered with the Nebraska Department of Revenue to collect and remit Nebraska sales and use taxes as required by Neb.Rev.Stat 77-2705; or b) not a “retailer” as that term is defined in Neb. Rev. Stat. §77-2701.32. Bidders may register with the Department of Revenue online at: https://revenue.nebraska.gov
The Bidder acknowledges that the City may declare the bid void if the above certifications are false.
By signing below, I certify that I have the authority to bind the Bidder to the specific terms, conditions and technical specifications required in the City’s Solicitation request and offered in the Bidder’s Proposal. I understand that by submitting this Bid/Proposal, the Bidder agrees to provide services described herein which meet or exceed the specifications of the City’s solicitation unless noted in the Bid/Proposal and at the prices quoted by the Bidder. The Bidder has not participated, and will not participate, in any action contrary to the anti-competitive obligations outlined in the Additional Certifications. I certify that the contents of the Bid Proposal are true and accurate, and that the Bidder has not made any knowingly false statements in the Bid/Proposal.
In accordance with the Foreign Adversary Contracting Prohibition Act, as found in Neb. Rev. Stat. §73-901 to §73-907, a public entity shall require every company that submits a bid or proposal, or enters into any contract or contract renewal with any public entity for the provision of any technology-related product or service, to certify that the company is not a scrutinized company and will not subcontract with any scrutinized company for any aspect of performance of the contemplated contract; and that any products or services to be provided do not originate with a scrutinized company. For purposes of this section “scrutinized company” means: (a) any company organized under the laws of a foreign adversary or having its principal place of business within a foreign adversary, and any subsidiary of any such company; (b) any company owned in whole or in part or operated by the government of a foreign adversary, an entity controlled by the government of a foreign adversary, or any subsidiary or parent of any such company; or (c) any company that sells to a public entity a final technology-related product or service that originates with a company described in (a) or (b) without incorporating that product or service into another final product or service. “Technology-related product or service” means a product or service used for information systems, surveillance, light detection and ranging, or communications.
Option 1 full detail: I am not submitting a bid or proposal for a technology-related product or service, as defined in the Foreign Adversary Contracting Prohibition Act.
Option 2 full detail: I am submitting a bid or proposal for a technology-related product or service, as defined in the Foreign Adversary Contracting Prohibition Act; and I further certify that:
1. I am not a scrutinized company as defined in Neb. Rev. Stat. §73-903;
2. I will not subcontract with any scrutinized company for any aspect of performance of the Contract; and
3. No products or services to be provided pursuant to this Bid/Proposal originate with a scrutinized company.
Choose Option 1 when you have set line items, for example:
Choose Option 2 when you need vendors to provide you with the line items within an attachment.
If you select yes, then the vendors can choose to submit via the eProcurement portal or by paper.
Select where the hard copies will be mailed or hand-delivered to.
Q (Total contract): Is this an all or none bid or can we only submit on the roll off container portions of the RFP?
A: This will be all or none
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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