SLED Opportunity · CALIFORNIA · CITY OF SANTA CLARITA
AI Summary
City of Santa Clarita seeks bids for turnkey replacement of UPS system at City Hall using modern Lithium-ion technology. Project includes engineering, installation, disposal, and compliance services. Bid due April 17, 2026.
The City of Santa Clarita is seeking bids for a turnkey replacement of an aging APC Symmetra LX 16kVA Uninterruptible Power Supply (UPS) system at City Hall (23920 Valencia Blvd). This project involves modernizing the infrastructure with high-density Lithium-ion (Li-ion) technology to ensure extended runtime and improved reliability for critical Information Technology and Telecommunications systems. **Project Type**: IFB - Invitation for Bid (Formal) **Source ID**: PU.MU.USA.1480380.C14306401 **Piggyback Contract**: No **Question Acceptance Deadline**: 04/06/2026 02:00 PM EDT **Questions are submitted online**: Yes **Onsite Visit**: 03/26/2026 05:00 PM EDT **Bid Submission Type**: Electronic Bid Submission **Owner Organization**: Information Services **Reference Number**: 0000416603 **Pricing**: Item Based **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Proposal Form | Proposal Form | Yes | No | | Notice to Bidders | Notice to Proposers Regarding Contractual Requirements | Yes | No | | Bidder’s Information and Certification | Bidder’s Information and Certification | Yes | No | | Bidder’s Questionnaire | Bidder’s Questionnaire | Yes | No | | Certification of Non-Segregated Facilities | Certification of Non-Segregated Facilities | Yes | No | | Designation of Subcontractors | Designation of Subcontractors | Yes | No | | References | References | Yes | No | | Non-Collusion Affidavit | Non-Collusion Affidavit | Yes | No | | All signed addendums (if any) | All signed addendums (if any) | No | No | | General Attachments | General Attachments | No | No | | Alternate Bid Schedule | Alternate Bid Schedule | Yes | No | **Pre-Bidding Events**: Event Type: Onsite Visit | Attendance: Recommended | Event date: 03/26/2026 05:00 PM EDT | Location: City Hall (23920 Valencia Blvd, Santa Clarita, CA 91355) | Event Note: PRE-BID MEETING AND JOBWALK. A non-mandatory, pre-bid meeting to discuss the required scope of work will be held at 2:00 PM PT on March 26, 2026, at City Hall (23920 Valencia Blvd, Santa Clarita, CA 91355, meet in main foyer). **Line Items**: | Code | Description | UOM | Qty | |---|---|---|---| | Next Project 1 Next Bid Schedule-Items STANDARD Code Description UOM Qty 1 15-20kVA Modular UPS Frame w/NIC (2nd Floor) Each 1 2 High-Density Power Modules (N+2 Redundancy Config) Quantity to meet minimum power requirements Lump-Sum 1 3 Li-ion Battery Modules (Min. 120-min Runtime @ Load). Quantity to meet runtime Lump-Sum 1 4 Structural & Electrical Engineering (Stamped Plans) Lump-Sum 1 5 Weekend Installation, Cutover, and Commissioning Lump-Sum 1 6 Certified Disposal/Recycling of Legacy Lead-Acid Batteries Lump-Sum 1 7 City Permit Fees & Plan Check Submittals Lump-Sum 1 8 Hazard Mitigation Analysis (HMA) - Fire Code Compliance Each 1 9 Seismic Anchorage Hardware & Structural Calculations Each 1 10 Labor and Materials Bond Each 1 11 Shipping, Handling Lump-Sum 1 | Next Bid Schedule-Items STANDARD Code Description UOM Qty 1 15-20kVA Modular UPS Frame w/NIC (2nd Floor) Each 1 2 High-Density Power Modules (N+2 Redundancy Config) Quantity to meet minimum power requirements Lump-Sum 1 3 Li-ion Battery Modules (Min. 120-min Runtime @ Load). Quantity to meet runtime Lump-Sum 1 4 Structural & Electrical Engineering (Stamped Plans) Lump-Sum 1 5 Weekend Installation, Cutover, and Commissioning Lump-Sum 1 6 Certified Disposal/Recycling of Legacy Lead-Acid Batteries Lump-Sum 1 7 City Permit Fees & Plan Check Submittals Lump-Sum 1 8 Hazard Mitigation Analysis (HMA) - Fire Code Compliance Each 1 9 Seismic Anchorage Hardware & Structural Calculations Each 1 10 Labor and Materials Bond Each 1 11 Shipping, Handling Lump-Sum 1 | 1 | 15-20kVA Modular UPS Frame w/NIC (2nd Floor) | Each | 1 | 2 | High-Density Power Modules (N+2 Redundancy Config) Quantity to meet minimum power requirements | Lump-Sum | 1 | 3 | Li-ion Battery Modules (Min. 120-min Runtime @ Load). Quantity to meet runtime | Lump-Sum | 1 | 4 | Structural & Electrical Engineering (Stamped Plans) | Lump-Sum | 1 | 5 | Weekend Installation, Cutover, and Commissioning | Lump-Sum | 1 | 6 | Certified Disposal/Recycling of Legacy Lead-Acid Batteries | Lump-Sum | 1 | 7 | City Permit Fees & Plan Check Submittals | Lump-Sum | 1 | 8 | Hazard Mitigation Analysis (HMA) - Fire Code Compliance | Each | 1 | 9 | Seismic Anchorage Hardware & Structural Calculations | Each | 1 | 10 | Labor and Materials Bond | Each | 1 | 11 | Shipping, Handling | Lump-Sum | 1 | | | | Next Bid Schedule-Items STANDARD Code Description UOM Qty 1 15-20kVA Modular UPS Frame w/NIC (2nd Floor) Each 1 2 High-Density Power Modules (N+2 Redundancy Config) Quantity to meet minimum power requirements Lump-Sum 1 3 Li-ion Battery Modules (Min. 120-min Runtime @ Load). Quantity to meet runtime Lump-Sum 1 4 Structural & Electrical Engineering (Stamped Plans) Lump-Sum 1 5 Weekend Installation, Cutover, and Commissioning Lump-Sum 1 6 Certified Disposal/Recycling of Legacy Lead-Acid Batteries Lump-Sum 1 7 City Permit Fees & Plan Check Submittals Lump-Sum 1 8 Hazard Mitigation Analysis (HMA) - Fire Code Compliance Each 1 9 Seismic Anchorage Hardware & Structural Calculations Each 1 10 Labor and Materials Bond Each 1 11 Shipping, Handling Lump-Sum 1 | 1 | 15-20kVA Modular UPS Frame w/NIC (2nd Floor) | Each | 1 | 2 | High-Density Power Modules (N+2 Redundancy Config) Quantity to meet minimum power requirements | Lump-Sum | 1 | 3 | Li-ion Battery Modules (Min. 120-min Runtime @ Load). Quantity to meet runtime | Lump-Sum | 1 | 4 | Structural & Electrical Engineering (Stamped Plans) | Lump-Sum | 1 | 5 | Weekend Installation, Cutover, and Commissioning | Lump-Sum | 1 | 6 | Certified Disposal/Recycling of Legacy Lead-Acid Batteries | Lump-Sum | 1 | 7 | City Permit Fees & Plan Check Submittals | Lump-Sum | 1 | 8 | Hazard Mitigation Analysis (HMA) - Fire Code Compliance | Each | 1 | 9 | Seismic Anchorage Hardware & Structural Calculations | Each | 1 | 10 | Labor and Materials Bond | Each | 1 | 11 | Shipping, Handling | Lump-Sum | 1 | | | 1 | 15-20kVA Modular UPS Frame w/NIC (2nd Floor) | Each | 1 | | 2 | High-Density Power Modules (N+2 Redundancy Config) Quantity to meet minimum power requirements | Lump-Sum | 1 | | 3 | Li-ion Battery Modules (Min. 120-min Runtime @ Load). Quantity to meet runtime | Lump-Sum | 1 | | 4 | Structural & Electrical Engineering (Stamped Plans) | Lump-Sum | 1 | | 5 | Weekend Installation, Cutover, and Commissioning | Lump-Sum | 1 | | 6 | Certified Disposal/Recycling of Legacy Lead-Acid Batteries | Lump-Sum | 1 | | 7 | City Permit Fees & Plan Check Submittals | Lump-Sum | 1 | | 8 | Hazard Mitigation Analysis (HMA) - Fire Code Compliance | Each | 1 | | 9 | Seismic Anchorage Hardware & Structural Calculations | Each | 1 | | 10 | Labor and Materials Bond | Each | 1 | | 11 | Shipping, Handling | Lump-Sum | 1 | **Line Items**: | Code | Description | UOM | Qty | |---|---|---|---| | Next Bid Schedule-Items STANDARD Code Description UOM Qty 1 15-20kVA Modular UPS Frame w/NIC (2nd Floor) Each 1 2 High-Density Power Modules (N+2 Redundancy Config) Quantity to meet minimum power requirements Lump-Sum 1 3 Li-ion Battery Modules (Min. 120-min Runtime @ Load). Quantity to meet runtime Lump-Sum 1 4 Structural & Electrical Engineering (Stamped Plans) Lump-Sum 1 5 Weekend Installation, Cutover, and Commissioning Lump-Sum 1 6 Certified Disposal/Recycling of Legacy Lead-Acid Batteries Lump-Sum 1 7 City Permit Fees & Plan Check Submittals Lump-Sum 1 8 Hazard Mitigation Analysis (HMA) - Fire Code Compliance Each 1 9 Seismic Anchorage Hardware & Structural Calculations Each 1 10 Labor and Materials Bond Each 1 11 Shipping, Handling Lump-Sum 1 | 1 | 15-20kVA Modular UPS Frame w/NIC (2nd Floor) | Each | 1 | 2 | High-Density Power Modules (N+2 Redundancy Config) Quantity to meet minimum power requirements | Lump-Sum | 1 | 3 | Li-ion Battery Modules (Min. 120-min Runtime @ Load). Quantity to meet runtime | Lump-Sum | 1 | 4 | Structural & Electrical Engineering (Stamped Plans) | Lump-Sum | 1 | 5 | Weekend Installation, Cutover, and Commissioning | Lump-Sum | 1 | 6 | Certified Disposal/Recycling of Legacy Lead-Acid Batteries | Lump-Sum | 1 | 7 | City Permit Fees & Plan Check Submittals | Lump-Sum | 1 | 8 | Hazard Mitigation Analysis (HMA) - Fire Code Compliance | Each | 1 | 9 | Seismic Anchorage Hardware & Structural Calculations | Each | 1 | 10 | Labor and Materials Bond | Each | 1 | 11 | Shipping, Handling | Lump-Sum | 1 | | | 1 | 15-20kVA Modular UPS Frame w/NIC (2nd Floor) | Each | 1 | | 2 | High-Density Power Modules (N+2 Redundancy Config) Quantity to meet minimum power requirements | Lump-Sum | 1 | | 3 | Li-ion Battery Modules (Min. 120-min Runtime @ Load). Quantity to meet runtime | Lump-Sum | 1 | | 4 | Structural & Electrical Engineering (Stamped Plans) | Lump-Sum | 1 | | 5 | Weekend Installation, Cutover, and Commissioning | Lump-Sum | 1 | | 6 | Certified Disposal/Recycling of Legacy Lead-Acid Batteries | Lump-Sum | 1 | | 7 | City Permit Fees & Plan Check Submittals | Lump-Sum | 1 | | 8 | Hazard Mitigation Analysis (HMA) - Fire Code Compliance | Each | 1 | | 9 | Seismic Anchorage Hardware & Structural Calculations | Each | 1 | | 10 | Labor and Materials Bond | Each | 1 | | 11 | Shipping, Handling | Lump-Sum | 1 | **Line Items**: | Code | Description | UOM | Qty | |---|---|---|---| | 1 | 15-20kVA Modular UPS Frame w/NIC (2nd Floor) | Each | 1 | | 2 | High-Density Power Modules (N+2 Redundancy Config) Quantity to meet minimum power requirements | Lump-Sum | 1 | | 3 | Li-ion Battery Modules (Min. 120-min Runtime @ Load). Quantity to meet runtime | Lump-Sum | 1 | | 4 | Structural & Electrical Engineering (Stamped Plans) | Lump-Sum | 1 | | 5 | Weekend Installation, Cutover, and Commissioning | Lump-Sum | 1 | | 6 | Certified Disposal/Recycling of Legacy Lead-Acid Batteries | Lump-Sum | 1 | | 7 | City Permit Fees & Plan Check Submittals | Lump-Sum | 1 | | 8 | Hazard Mitigation Analysis (HMA) - Fire Code Compliance | Each | 1 | | 9 | Seismic Anchorage Hardware & Structural Calculations | Each | 1 | | 10 | Labor and Materials Bond | Each | 1 | | 11 | Shipping, Handling | Lump-Sum | 1 | **Questions and Answers**: - Q1 Arrow Right Question: UPS second floor The existing second-floor UPS unit is currently fed from a 100-amp, 2-pole circuit breaker. You have requested a bid for a UPS with a range of 16kVA to 20kVA. If we submit a bid for a 16kVA unit that is scalable to 20kVA, please note that adding more batteries to reach the 20kVA capacity in the future would require replacing the existing circuit breaker and wiring. If we bid for the lower 16kVA range now, would these necessary electrical upgrades be treated as a change order should the city choose to scale the unit to 20kVA in the future? Arrow Right Answer: The City will not modify the existing 100A, 208V, 2-pole circuit breaker or associated wiring. Maximum potential draw of UPS solution—including full battery charging and any internal redundancy modules (N+1)—should not exceed the safe continuous operating limit of the existing 100A infrastructure. 03/26/2026 06:52 PM EDT 04/07/2026 06:39 PM EDT - Q2 Arrow Right Question: UPS alternate bid 3rd floor Regarding the third-floor alternate UPS replacement, the existing 8kVA unit is currently powered by a 50-amp, 2-pole circuit breaker. Based on your request for a bid between 16kVA and 20kVA, please note that even a 16kVA unit (scalable to 20kVA) will require an upgrade to the existing circuit breaker and wiring. During our walkthrough, it was mentioned that only the UPS itself should be replaced. However, since the new unit is not compatible with the current power source, how would you like us to proceed? Should we include the necessary electrical upgrades in our initial bid, or provide a bid only for the UPS and address the infrastructure requirements as a change order at a later date? Arrow Right Answer: For clarification, the third-floor UPS is served by a 100A, 208V, 2-pole breaker. There is no intent to modify this breaker or the wiring. Maximum potential draw of UPS solution—including full battery charging and any internal redundancy modules (N+1)—should not exceed the safe continuous operating limit of the existing 100A infrastructure. 03/26/2026 06:56 PM EDT 04/07/2026 06:39 PM EDT - Q3 Arrow Right Question: Price line 1 In the price lines I only see the third floor, not the second floor. do I add the price for the second floor for price line number one? Arrow Right Answer: No. The base bid (second-floor scope) shall be entered in the designated electronic base bid line items in BidNet. Pricing must be entered in the appropriate BidNet line items, and the amounts entered in BidNet shall govern. The third-floor scope is an alternate and shall be priced only in the corresponding alternate line items. Award will be based on the base bid only. Bidders shall not combine base bid and alternate pricing in a single line item. 03/29/2026 12:53 AM EDT 04/07/2026 06:39 PM EDT
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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