City of Hallettsville - RFB 2026 Pole Change Outs, Pepsi Transformer Relocation & Glen's Packing Transformer Relocation

NOTICE TO BIDDERS

City of Hallettsville will accept sealed bids to provide all labor, limited materials, services and equipment necessary for, or reasonably incidental to, the Work shown in the Construction Drawings for RFB 2026 Pole Change Outs, Pepsi Transformer Relocation, & Glen’s Packing Transformer Relocation. The Bid Documents may be obtained free of charge at the City of Hallettsville’s website, https://cityofhallettsville.org/request-for-proposals-bids-grants/ and via the CivCast website at https://www.civcastusa.com.

To download bid documents and to submit questions at the CivCast website, vendors must have an account setup. To register, please visit the CivCast website and click on “Create Account”.

A MANDATORY Pre-bid Meeting will be held on Tuesday, April 21, 2026 at 10:00 a.m. at City of Hallettsville City Hall, 101 N. Main Street, Hallettsville, TX 77964, to familiarize the Bidders with the goals for this project. Questions may be submitted in writing through the CivCast website until April 24, 2026 at 12:00 p.m.

Submission

Bids shall be submitted no later than April 30, 2026 at 2:00 p.m. The city will only accept electronic proposals via the CivCast website.  Responses received after the due date and time shall be considered late and will be rejected. Bids will be opened and publicly acknowledged at the same date and time virtually via a Teams meeting.

Bid Opening

April 30, 2026 at 2:00 p.m.

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/29385907716388?p=A5BEBOnnO7vvDLL9dV

Meeting ID: 293 859 077 163 88

Passcode: P9jE94rh

 

Dates	MILESTONES
April 2, 2026	RFB Issued
April 21, 2026 at 10:00 a.m.	Mandatory Pre-Bid Meeting City of Hallettsville City Hall, 101 N. Main Street, Hallettsville, TX 77964
April 24, 2026 at 12:00 p.m.	Deadline for Questions
April 30, 2026 at 2:00 p.m.	Bid Submission Deadline
April 30, 2026 at 2:00 p.m.	Bid Opening via Teams
May 18, 2026	Anticipated Award Date

Bonding Requirements

An acceptable bid bond in an amount of not less than five percent (5%) of the total bid shall accompany each bid as a guaranty that if awarded the contract, the bidder will promptly enter into contract with City of Hallettsville, and furnish bonds on the forms provided.

Performance and Payment Bonds in an amount not less than 100% of the contract price shall be executed by the successful bidder and accompany the signed contract. 

Best Value

All bidders are hereby notified that City of Hallettsville shall consider all factors it believes to be relevant in selecting the offer that provides the best value, including, but not limited to the purchase price, the proximity of the bidder as it relates to his ability to perform the contract for City of Hallettsville, the delivery date, the reputation of the bidder and the bidder’s goods or services, the quality of the bidder’s goods or services, and the bidder’s past performance under contracts with the City, and the bidder’s compliance with City ordinances.

Upon consideration of the bids, the City of Hallettsville reserves the right to accept or to reject any and all bids, to waive technicalities and to make any investigation deemed necessary concerning the bidder's ability to provide the services as covered by the specifications, and to accept what in their judgment is the most advantageous bid. 

Award of Contract

The bid award may be based on, but not necessarily limited to, the following factors:

1. The purchase price, including payment discount terms;
2. The reputation of the bidder and of the bidder’s goods or services;
3. The quality of the bidder’s goods or services;
4. The extent to which the goods or services meet City of Hallettsville’s needs;
5. The bidder’s past relationship with City of Hallettsville;
6. The total long-term cost to Hallettsville to acquire the bidder’s goods or services; and
7. Any relevant criteria specifically listed in this request for bid.

The City prefers to award the entire contract to a single Contractor; although, the City reserves the right to award multiple contracts to secure the best value for Hallettsville.

 

 

## Details **Bid/Project ID:** RFB 2026 Hallettsville **Type of Work:** Electrical Distribution **Pre-Bid Location:** City of Hallettsville City Hall, -101 N. Main St Hallettsville, TX 77964 **Bid Location:** Bids Opening Via Teams **Bid Notes:** Meeting information provided in bid documents **Engineer/Publisher:** McCord Engineering, Inc. **Engineer Address:** 916 Southwest Parkway East, College Station, Texas, 77840