City of Independence 2026 Street Resurfacing Program

The City of Independence is seeking a qualified entity or individual to provide the goods and/or services described herein. The City anticipates selecting one firm to perform the services.

Bids are requested from Companies that have a demonstrated ability to perform the tasks identified in this Invitation for Bid. Bids will be received until 11 AM on July 23, 2026

Background

This project consists of the milling of existing asphalt pavement and resurfacing with new asphalt pavement. Full depth pavement repairs for base and subgrade repairs are to be made as marked during construction. A minor amount of concrete work for curb and curb ramp replacement is included.

Project Details

• Reference ID: 44850
• Department: Public Services/Engineering
• Department Head: Ken Hicks (Director)

Important Dates

• Questions Due: 2026-07-21T16:00:00.000Z

Evaluation Criteria

• Scope of Work —

  This project consists of the milling of existing asphalt pavement and resurfacing with new asphalt pavement. Full depth pavement repairs for base and subgrade repairs are to be made as marked during construction. A minor amount of concrete work for curb and curb ramp replacement is included.

• Sample Submittal —

  All potential bidders must submit examples of three to five similar projects, completed under the bidding company's name, within a period of three years prior to the date of this bid. This submittal is to include both photographs and shop drawing examples. Potential bidders must also submit a written statement regarding their qualifications as they directly relate to this project along with their bid.

• Alternate Materials and Methods —

  All bids are to be based directly on the materials and fabrication techniques indicated in this drawing package. No alternates will be considered as part of the base bid. Any alternates suggested by the potential bidder must be quoted separately as alternates and must be accompanied by a complete description of the proposed alternate in order to be considered.

• General —

  Bids will be received until July 23, 2026 at 11:00 A.M., for the furnishing of labor and materials required for the City of Independence 2026 Street Resurfacing Program project, all in accordance with these instructions, conditions, specifications, and on the enclosed forms. Bids shall be submitted electronically using the Open Gov Procurement portal. Links to the bidding documents may be obtained at https://procurement.opengov.com/portal/cityofindependence. No bid may be withdrawn, once the bid has been deposited with the Owner, except in accordance with Kentucky Standard Specifications for Road and Bridge Construction, Section 102.11. Proposals received after the time for the opening of bids will be rejected and not reviewed. All bids shall remain valid for a period of sixty (60) days from the date of Bid Opening.

• Other Instruction and Requirements —

  Additional instructions to bidders and requirements of a qualified bidder are contained in the attached Contract Documents. Prospective bidders to familiarize themselves with the requirements contained within this document.

   

   

Submission Requirements

• Bid Guaranty (required) —

  Please upload a copy of your Bid Guaranty. Hard copy Bid Guaranty must be submitted before the bid event time

• Bidder Representation (required) —

  Please confirm the following:

  Bidder has read and thoroughly examined the project documents.

  Bidder has a complete understanding of the terms and conditions required for the satisfactory performance of project work.

  Bidder has fully informed themselves of the project site, the surrounding area and any conditions that may in any manner affect cost, progress or performance of the work.

  Bidder has correlated their observations with that of the project documents.

  Bidder has found no errors, conflicts, ambiguities or omissions in the project documents, except as previously submitted in writing to the City that would affect cost, progress or performance of the work.

  Bidder is familiar with all applicable Federal, State and local laws, rules and regulations pertaining to execution of the contract and the project work.

  Bidder has complied with all requirements of these instructions and associated bid documents.

   

   

• Samples (required) —

  Upload samples such as Photographs, shop drawing examples and/or written statement regarding your qualifications

• Suggested Alternates —

  All bids are to be based directly on the materials and fabrication techniques indicated in this drawing package. No alternates will be considered as part of the base bid. Any alternates suggested by the potential bidder must be quoted separately as alternates and must be accompanied by a complete description of the proposed alternate in order to be considered.

• Please upload any required or additional forms and attachments here. (required) —

  Bidder Information Sheet

  Bid Proposal

  Acknowledgement of Addenda, if applicable

  Certificate as to Interest

  List of Subcontractors Names and Addresses, if applicable

  Certification of Kentucky Resident or Non-Resident Status

• Does this project require bidders to submit samples such as Photographs, shop drawing eamples and/or written statement regarding qualifications? (required)
• Does this project require a Bid Bond? (required)
• Does this project require Performance and Payment Bonds? (required)
• Does this project require Professional Liability Insurance? (required)
• Are you allowing suggested alternates? (required) —

  All bids are to be based directly on the materials and fabrication techniques indicated in this drawing package. No alternates will be considered as part of the base bid. Any alternates suggested by the potential bidder must be quoted separately as alternates and must be accompanied by a complete description of the proposed alternate in order to be considered.