City of Kyle Ancillary Benefits

The City of Kyle is seeking invites all Responsible Offerors to submit Proposals to provide the Administration of the City’s Dental, Vision, Life/AD&D, Voluntary Life/AD&D, Short Term and Long-Term Disability Insurance described in this Solicitation.

Project Details

• Reference ID: RFP-2026-068
• Department: Talent & Culture
• Department Head: Julie Beggs (Director)

Important Dates

• Questions Due: 2026-06-30T22:00:00.000Z
• Pre-Proposal Meeting: 2026-06-25T14:00:00.000Z — https://teams.microsoft.com/meet/292234347350995?p=PQDhdoIikvsQUPHCWX

Evaluation Criteria

• Cost of Services (60 pts) —

  As part of your submission, please complete the attached pricing sheet with your proposed pricing for each applicable line of coverage as well as provide a detailed proposal including pricing, benefits, and any additional features the City needs to be aware of.

   

  Please include the following commissions to be paid to Marsh McLennan Agency in your proposals.

  Dental/Vision: Flat 10%

                Life/Disability: Flat 15%

• Demonstrated Experience-including assigned staff, online administration capabilities and employee experience including employee disruption (20 pts)
• Ability to match current plan designs (15 pts)
• Quality, Availability and Frequency of Reporting (5 pts)

Submission Requirements

• Schedule (required) —

  Please describe the anticipated schedule to complete the Scope of Work contained in this RFQ. The City is open to recommendations and negotiation on approach and best practice. The final timeline or schedule will be agreed upon in the final contract.

• Authorized Negotiator (required) —

  Include name, address, email, and telephone number of a person in your organization authorized to negotiate Contract terms and render binding decisions on Contract matters.

• Upload a Form 1295 (optional) —

  https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf

• Download and review the included Questionnaire (required) —

  Please download the below documents, complete, and upload here.

• Upload Complete Bid Response (required)
• Individuals authorized to execute contracts. (required) —

  Upload on company letterhead a list of individuals authorized to execute contracts for your agency.

• Offer and Certifications
• Offer and Certifications Confimation (required) —

  By clicking "Please confirm" below, I represent and certify that I am submitting a binding Offer and am authorized to bind the Offeror to fully comply with the Solicitation to which I submit this Offer. I acknowledge that I have received, read, and understood the entire solicitation document packet sections, including any addenda issued, and agree to be bound by its terms.

  By submitting this Offer, I certify the following statements are true now and will be for the term of any resulting contract:

  1. That my firm and its principals (collectively “we” or “us”) are not currently suspended or debarred from bidding on any Federal, State, or City of Austin Contracts.
  2. That we have not in any way directly or indirectly: 
     1. colluded, conspired, or agreed with any other person, firm, corporation, Proposer or potential Proposer to the amount of this Proposal or the terms or conditions of this Proposal. 
     2. Paid or agreed to pay any other person, firm, corporation Proposer or potential Proposer any money or anything of value in return for assistance in procuring or attempting to procure a contract or in return for establishing the prices in the attached Proposal or the Proposal of any other Proposer.
  3. That we have not received any compensation or a promise of compensation for participating in the preparation or development of the underlying Solicitation or Contract documents. In addition, we have not otherwise participated in the preparation or development of the underlying Solicitation or Contract documents, except to the extent of any comments or questions and responses in the solicitation process, which are available to all Proposers, so as to have an unfair advantage over other Proposers, provided that we may have provided relevant product or process information to a consultant in the normal course of its business.
  4. That we have not participated in the evaluation of Proposals or other decision making process for this Solicitation and, if we are awarded a Contract, no individual, agent, representative, consultant, subcontractor, or sub-consultant associated with us, who may have been involved in the evaluation or other decision making process for this Solicitation, will have any direct orindirect financial interest in the Contract, provided that we may have provided relevant product or process information to a consultant in the normal course of its business.
  5. In accordance with Chapter 176 of the Texas Local Government Code, that we: 
     1. do not have an employment or other business relationship with any local government officer of the City or a family member of that officer that results in the officer or family member receiving taxable income
     2. have not given a local government officer of the City one or more gifts, other than gifts of food, lodging, transportation, or entertainment accepted as a guest, that have an aggregate value of more than $100 in the twelve month period preceding OFFER SHEET OFFER AND CERTIFICATIONS the date the officer becomes aware of the execution of the Contract or that City is considering doing business with the Offeror; and
     3. do not have a family relationship with a local government officer of the City in the third degree of consanguinity or the second degree of affinity.
  6. Pursuant to Texas Government Code §2271.002, we verify that we do not boycott Israel and will not boycott Israel during the term of the resulting contract.
  7. Pursuant to Texas Government Code Chapter 2275, we verify that if we have remote or direct access to communication infrastructure systems, cybersecurity systems, the electric grid, hazardous waste treatment systems, or water treatment facilities as a result of any City contract, that we are not owned by or the majority of stock or other ownership interest of our firm is not held or controlled by:
     1. individuals who are citizens of China, Iran, North Korea, Russia, or a Governor-designated country; or
     2. a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a Governor- designated country; or
     3. headquartered in China, Iran, North Korea, Russia, or a Governor-designated country.
  8. Pursuant to Texas Government Code Chapter 2274, we verify that, if we have 10 or more full-time employees: (1) we do not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the resulting contract against a firearm entity or firearm trade association.
  9. Pursuant to Texas Government Code Chapter 2276, we certify that, if we have 10 or more fulltime employees: (1) we do not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. 
• Select the type of solicitation for your project: (required)
• Brief Description of Service(s) or Product(s) (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Term for the Agreement (required) —

  Enter the term length for the Agreement.

  Example: 1 year

• Will the contract from this solicitation have the option for renewal? (required)
• Enter the number of additional one-year periods the contract may be renewed for: (required) —

  Enter numerical value only.

• Is there warranty criteria for this solicitation? (required)