CITY OF NEWARK - PROGRAM YEAR 2026-2027- HOUSING OPPORTUNITIES FOR PERSONS WITH HIV/AIDS (HOPWA) GRANT - REQUEST FOR PROPOSALS

*This HOPWA RFP will also be used to solicit proposals for the reprogramming of any prior year funds.

The City of Newark, Department of Health and Community Wellness, Office of Homeless Services (OHS) is now accepting proposals from Newark organizations for inclusion in the City’s 2026-2027 HUD Entitlement Programs. The City of Newark, NJ will ONLY receive RFP responses via the City's e-Procurement Portal for 2026 - HUD HOPWA RFP - 01, CITY OF NEWARK - PROGRAM YEAR 2026-2027- HOUSING OPPORTUNITIES FOR PERSONS WITH HIV/AIDS (HOPWA) GRANT - REQUEST FOR PROPOSALS. RFP responses will be received until 10:30 am on Monday, August 31, 2026 and then publicly opened and read aloud. Any proposal received after 10:30 am shall not be accepted in the OpenGov system.

Only electronic proposals shall be accepted.

NOTE: It is important to note that this process should be completed well in advance of the bid deadline / bid opening. DO NOT WAIT UNTIL THE LAST MINUTE. The City's electronic procurement portal will not allow electronic bids to be submitted once the deadline has passed, even if you've already started the process. The deadline is based on the countdown timer found on the OpenGov bid submission page.

Background

*This HOPWA RFP will also be used to solicit proposals for the reprogramming of any prior year funds

Project Details

• Reference ID: 2026 - HUD HOPWA RFP - 01
• Department: Administration
• Department Head: Eric Pennington (Business Administrator)

Important Dates

• Questions Due: 2026-08-21T21:00:13.579Z
• Pre-Proposal Meeting: 2026-07-29T13:30:00.000Z — Newark City Hall Council Chambers

Evaluation Criteria

• Benefit to Homeless and At-Risk of Homelessness Persons (4 pts) —

  Points will be given to activities that benefit at least 80 percent homeless or at-risk of homelessness persons.

• Efforts to Secure Other Funding (4 pts) —

  Points will be awarded based on the applicant’s documented efforts to secure other funding for the activity.

• Collaboration (4 pts) —

  Collaboration in service delivery through documented evidence, including thorough description of verifiable organizational partnerships and/or contractual agreements in the proposal. Maximum points will be awarded for three or more such collaborations.

• Application Professionalism - Layout (4 pts) —

  Applications will receive up to 4 points, based on layout and completeness of responses. Applications that have not been signed will not be considered

• Activity Need (5 pts) —

  The activity will be evaluated in terms of the documentation and justification of the need for the activity. Activities with excellent documentation and justification will be awarded the maximum of 4 points.

• Consolidated Plan Priority (4 pts) —

  Activities addressing high priorities, as identified in Newark’s Consolidated Plan, will be awarded 4 points.

• Cost Reasonableness and Effectiveness (10 pts) —

  The activity will be evaluated in terms of: 1) its impact on the identified need, and 2) its implementation costs and funding request relative to its financial and human resources. Evaluation will include the cost incurred per person per unit, project budget, and the justification for a particular level of funding.

• Activity Implementation - Capacity (10 pts) —

  Points will be awarded to applicants based on documentation and information provided, showing that the resources, such as funding, staffing, established partnerships, etc., needed to implement the proposed activity are available and ready. Maximum points will be given to activities that are ready to move forward quickly. These criteria take into consideration factors that may accelerate or slow down the ability to implement the activity in a timely manner.

• Activity Implementation - Outcomes (10 pts) —

  Points will be awarded to applicants based on documentation and information provided that demonstrates what the project will accomplish and how the effectiveness, success, and implementation of the project will be measured.

• Experience (10 pts) —

  The experience of the applicant, including the length of time in business, qualifications and tenure of project staff, and experience in undertaking projects of similar complexity as the one for which funds are being requested, will be evaluated.

• Past Performance - Activity Evaluation (10 pts) —

  The applicant will be evaluated in terms of its past performance in relation to any local, state, or federal funding program. The past performance will refer to attainment of objectives in a timely manner, expenditure of funds at a reasonable rate, and compliance with the contract, including but not limited to submission of reports and adherence to the Scope of Services. For those applicants that have not received HUD entitlement program funding from the City of Newark in the past, allocation of points up to the maximum of 8 points may be awarded, dependent upon thorough documentation of similar past performances.

• Past Performance - Organization Evaluation (10 pts) —

  The applicant will be evaluated in terms of its past performance and business relationship with the City of Newark, including documented reports, recommendations, and input from City of Newark agencies and local non-profits or other organizations that have a prior history of oversight, monitoring, and/or working directly with the applicant.

• Activity Management (15 pts) —

  Points will be awarded to applicants based on documentation and information provided, showing that the resources needed to manage the proposed activity are available and ready, and that the commitment for operation and maintenance, where applicable, has been certified. In addition, for applicants that have received HUD entitlement program funds in the past, their record of maintenance for the funded activity will be evaluated.

Submission Requirements

• Solicitation Documents (required) —

  By submitting a response to this solicitation, the bidder certifies that they have read, understand and acknowledge all requirements of this Request for Proposals.

• Authorization (required) —

  The bidder acknowledges they are authorized as an individual, partner, or officer to submit a response on behalf of their organization.

• Bidder's Full Name (required) —

  Please provide the Full Name of the Bidder for this project as part of your response to this solicitation.

• Bidder's Email (required) —

  Please provide the Email Address for the Bidder for this project as part of your response to this solicitation.

• Bidder's Address (required) —

  Please provide the Address for the Bidder for this project as part of your response to this solicitation.

• Bidder's Business Phone Number (required) —

  Please provide the Business Phone Number for the Bidder for this project as part of your response to this solicitation.

• Bidder's Fax Number (required) —

  Please provide the Fax Number for the Bidder for this project as part of your response to this solicitation.

• Bidders Federal I.D (required) —

  Please provide the FEID (Federal I.D.) Number for the organization submitting a response to this solicitation.

• PLEASE COMPLETE AND UPLOAD ALL FORMS IN THE ATTACHED RFP, INCLUDING FULL PROPOSAL AND BUDGET (required) —

  Please download the below documents, complete, and upload.

• New Jersey Business Registration Certificate —

  Please upload a copy of your New Jersey Business Registration Certificate here.

   

  Please Note: Not required to be submitted with bid, but will be required prior to contract award. Additionally per N.J.S.A. 52:32-44 successful bidder must have a registered business certificate (BRC) with the state of New Jersey prior to contract award.

• Please confirm that you have read and agree with the Affirmative Action Compliance Notice below (required) —

  Pursuant to New Jersey Public Law 2010 c. 482, the following procedures for entering into contracts with the City of Newark are in effect.

  PROCUREMENT CONTRACTORS are required to do one of the following within 10 days of being notified that you are the successful bidder.

  1. Submit an existing Federally approved or sanctioned Affirmative Action Plan.
  2. Submit a Certificate of Employee Information Approval.
  3. If your company cannot present “a” or “b” you are required to submit a complete Employee Information Report (Form AA302) which is available from the Office of Affirmative Action.

  The City of Newark’s Affirmative Action office is located at the address given below if you need additional information.

  920 Broad Street, Room B-25

  City Hall

  Newark, N.J. 07102

  Certificates of Employment shall be submitted with your bid. Successful bidders failing to submit this certificate with their bid will be required to provide this information with their signed contracts.

  Thank you,

  Division of Central Purchasing

• Certificate of Employee Information Report —

  Please upload a copy of your Certificate of Employee Information Report or AA-302 application here.

• W-9 —

  Please upload a copy of your W-9 here.

• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here, which includes all required documents and information as provided for in this solicitation document.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount ofNo bid security requiredof the total bid price, payable toCity of Newark, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanMonday, August 31, 2026 addressed to:

  City of Newark
  Van Holland
  110 William St
  Newark,NJ07102

  Please have the Bidder Name, Contract Title ("CITY OF NEWARK - PROGRAM YEAR 2026-2027- HOUSING OPPORTUNITIES FOR PERSONS WITH HIV/AIDS (HOPWA) GRANT - REQUEST FOR PROPOSALS"), and Contract Number ("2026 - HUD HOPWA RFP - 01") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Newark so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Non-Collusion (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Prohibited Russia-Belarus Activities & Iran Investment Activities (required) —

  Please download the below documents, complete, and upload.

• Required Forms (required) —

  FAILURE TO SUBMIT ANY OF THESE DOCUMENTS MAY BE CAUSE FOR REJECTION OF YOUR PROPOSAL.

  Please click the link to view the forms. You will have the option to complete the forms in DocuSign or print the forms and manually upload.

  Documents include:

  • Mandatory Equal Employment Opportunity Language
  • Americans with Disabilities Act of 1996
  • Statement of Ownership Disclosure (Required with Bid Submission)
  • Bidder Qualification Questionnaire and Criminal Conviction Form
  • Prohibited Russia-Belarus Activities and Iran Investment Activities
  • Sweatshop Compliance
  • State Required Record Retention
  • Republic of Sudan
  • Consent to Hold Prices
  • Newark Political Contribution Form

  NOTE: For detailed instructions on how to complete the forms via DocuSign, please click HERE for the help article "How to Complete DocuSign Forms"

  You can also ask for help by clicking the blue button in the bottom right corner of your screen or sending an email tosupport@procurement.opengov.com

  Please note: The City's preferred method of submission is DocuSign.

• Hold Harmless (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Bid Security and Bonding Requirement (required) —

  Please select the bid securities required for this project.

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Pre-bid meeting (required) —

  Please select the correct option for this bid

• Insurance Requirements (required) —

  Please select the types of insurance are required

• Statutory and Other Requirements (required) —

  Please select the additional requirements for this project.