City of Rancho Cordova Request for Qualifications: Buyers Representative Services

The City of Rancho Cordova, City Manager's Office Department is soliciting request for proposals for qualified real estate firms or individuals to provide Buyer’s Representative services in connection with the potential acquisition of one of two pre-identified office properties for adaptive reuse as a community center. In addition to the immediate project, the City may utilize the selected consultant on an as-needed basis to provide real estate advisory and acquisition support services for future City property transactions, subject to the terms and conditions outlined in this RFQ. The selected consultant will act as a trusted advisor and advocate, representing the City's interests throughout the evaluation, negotiation, and acquisition process. The City of Rancho Cordova invites proposals from qualified real estate firms or individuals to provide Buyer's Representative services structured in two phases: • Phase I: Assistance with the evaluation and potential acquisition of one of two pre-identified office properties for adaptive reuse as a community center. • Phase II: On-call real estate advisory and acquisition support services for future City property transactions, at the City's sole discretion. The selected consultant will act as a trusted advisor and advocate, representing the City's interests throughout the evaluation, negotiation, and acquisition process. For Phase I, the consultant will serve as a critical partner to City staff, helping to bridge real estate expertise with the City's planning, legal, and financial processes. Phase II services are not guaranteed and will be issued on a task-order basis as needs arise..

Background

The City has identified two candidate office properties within Rancho Cordova that are under active consideration for acquisition and conversion into a full-service community center. Both properties are currently or recently used for office purposes and present distinct opportunities and challenges with respect to physical condition, location, acquisition complexity, and redevelopment potential.

The community center project is anticipated to include; multipurpose gathering space, recreation facilities, meeting rooms, administrative offices, and outdoor event space. The City's goal is to select the site that best meets program needs, represents sound fiscal stewardship, and minimizes acquisition and redevelopment risk.

The Buyer's Representative will serve as a critical partner to City staff, helping to bridge real estate expertise with the City's planning, legal, and financial processes.

Project Details

• Department: City Manager's Office
• Department Head: Micah Runner (City Manager)

Important Dates

• Questions Due: 2026-05-19T00:00:00.000Z

Evaluation Criteria

• Relevant Public Sector Acquisition Experience (25 pts) —

  Demonstrated experience representing public agencies, municipalities, or institutional clients in commercial real estate acquisitions and complex transactions.

• Adaptive Reuse and Civic Project Experience (20 pts) —

  Experience with office-to-community center, civic, institutional, or adaptive reuse redevelopment projects of similar scale and complexity.

   

• Project Team Qualifications (20 pts) —

  Qualifications, availability, expertise, and organizational depth of the proposed project team, including key personnel assigned to the engagement.

• Approach and Methodology (20 pts) —

  Clarity, thoroughness, and effectiveness of the proposed approach for Phase I and Phase II services, including due diligence management, negotiation strategy, transaction coordination, and understanding of public agency requirements.

• Fee Proposal and Cost Effectiveness (10 pts) —

  Competitiveness, transparency, and reasonableness of the proposed fee structure, including disclosure of any commission arrangements or potential conflicts.

• References (5 pts) —

  Quality and relevance of references from comparable public sector or institutional engagements.

Submission Requirements

• Complete Proposal (required) —

  Please Upload your COMPLETE Proposal here. 

• Proposal Without Cost (required) —

  Please Upload your proposal WITHOUT ANY COST INFORMATION here. You will be prompted to upload your Cost Information in another location.

  NOTE: Including Cost Information in your upload here may cause your proposal to be deemed non-responsive.

• Separate Cost File (required) —

  The fees/costs portion of your proposal should NOT be attached and uploaded with the rest of your Proposal. All cost/fees/pricing schedule information should be attached separately HERE.

  NOTE: Failure to upload your cost information in the proper manner may cause your proposal to be deemed non-responsive.

• Additional Information (if needed) —

  For any additional information requested or required by any of your provided answers please upload that additional documentation here.

• Proposer Confirmation (required) —

  By confirming here and submitting a proposal, Proposer confirms their authority (and has uploaded necessary documentation proving such) to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Company Name stated in said Proposal. Such confirmation will be understood as certification by the Proposer that they have completely read and understand this Request For Proposals in its entirety including any and all Addenda released prior to the time of submittal.

• Basic Project Description (required) —

  What is the goal of this procurement? Complete the following sentence:

  The City of Rancho Cordova, <DEPARTMENT NAME> Department is soliciting request for proposals for _____________. 

  NOTE: Do not worry about the Department Name, that will be added on its own, just type into the box as if completing the highlighted area.

• Electronic Pricing (required) —

  Do you wish to use the electronic pricing table available within OpenGov to collect pricing/cost information for this RFP? This does not prevent the use of a cost breakdown file to further expand on pricing provided or to receive pricing for additional services.

• Cost File Submittal (required) —

  If you are requiring Proposers to submit a cost breakdown or pricing information either instead of or in addition to the use of the electronic pricing table, would you like to require said cost information be submitted separately from the rest of the proposal?

  Typically this is done to allow evaluators to see proposals without seeing cost or without it being a factor in the initial evaluation of proposals.

• Proposal Page Limit (required) —

  What is the maximum number of pages that you wish to state as the limit for proposals?

• Federal Funding (required) —

  Is this a federally funded project?

• DBE Goal (required) —

  You have indicated that this is a federally funded project. What is the DBE Goal in % ?

  Do NOT INCLUDE the % sign. Simply state the numeric value.