Active SLED Opportunity · CALIFORNIA · CITY OF VALLEJO
AI Summary
The City of Vallejo seeks a management consulting firm to provide full or partial staffing and operational support for its Housing and Community Development Department and Housing Authority, including administration of HUD-funded housing programs, grant management, compliance, and customer service.
A. Scope of WorkThe City of Vallejo (“City”) is soliciting proposals from qualified full-service management consulting firms to provide comprehensive staffing, operational, and administrative support for the City’s Housing and Community Development Department (HCDD) and the Housing Authority of the City of Vallejo, providing two options to support the HCDD: (1) Provide full staff support and (2) Provide staffing starting at 50% and increasing in a phased approach.The selected consultant shall provide experienced personnel and management expertise necessary to administer and operate federal, state, and local housing and community development programs in compliance with all applicable regulations, including but not limited to the U.S. Department of Housing and Urban Development (HUD) requirements.Services shall include staffing and management for the Housing Choice Voucher (HCV) Program, Project-Based Voucher (PBV) Program, HOME Investment Partnerships Program (HOME), Community Development Block Grant (CDBG) Program, and related special programs. Pre-Bid Meeting Information: No Online Q&A: Yes Location Information: Department: City Manager's Office Address: 555 Santa Clara St.3FL - City Manager's OfficeVallejo, California94590 County: Solano Other Details: Task 1: Housing and Community Development Department AdministrationThe consultant shall provide full-service operational and administrative management of the Housing and Community Development Department. Responsibilities include, but are not limited to:• Executive leadership and day-to-day department administration• Budget development, fiscal oversight, and financial reporting for all departmental operations and programs• Strategic planning and implementation of housing and community development initiatives• Preparation of reports, agenda packets, and presentations for the Housing Authority Board, Planning Commission, and City Council• Attendance and presentations at public meetings, workshops, and hearings• Department oversight and reporting to the City Manager and Assistant City Manager• Oversight of HOME and CDBG grant administration, including annual action plans, CAPER reports, IDIS reporting, environmental reviews, and compliance monitoring• Procurement and contract administration for department-related projects and services• Monitoring and ensuring compliance with all applicable federal, state, and local regulationsTask 2: Housing Authority Operations and AdministrationThe consultant shall provide full-service staffing and administration of the Housing Authority of the City of Vallejo, including all program operations and participant services. Responsibilities include, but are not limited to:Housing Choice Voucher (HCV) and Project-Based Voucher (PBV) Administration• Processing annual recertifications• Processing interim recertifications• Conducting initial and ongoing eligibility determinations• Managing portability requests and billing• Processing participant moves and transfers• Conducting leasing activities, including issuance of vouchers and contract execution• Processing reasonable accommodation requests• Managing waitlists and applicant selection in accordance with adopted Administrative Plans• Landlord outreach and owner relations• Rent reasonableness determinations• Utility allowance calculations• Contract rent adjustmentsInspections and Compliance• Conducting Housing Quality Standards (HQS) and NSPIRE inspections• Scheduling and processing initial, annual, special, and complaint inspections• Re-inspections and enforcement of corrective actions• Quality control reviews to ensure compliance with HUD regulations• File audits and internal compliance reviewsCustomer Service and Program Support• Providing customer service in person, remotely, by email, and by telephone• Participant and landlord communications• Informal hearings and informal reviews• Complaint intake and resolution• Translation and accessibility services as neededHUD Reporting and Regulatory Compliance• PIC/HAPPY system reporting• SEMAP submissions and compliance management• NSPIRE reporting and corrective action tracking• Two-Year Tool projections and HAP utilization analysis• Financial reporting, leasing analysis, and utilization management• Preparation for HUD audits, reviews, and corrective action responses• PHA Plan preparation and updates• Board reporting and compliance documentationTask 3: Staffing Plan RequirementsThe consultant shall provide sufficient qualified personnel to fully operate the department and housing authority functions for full-service operation and an optional task to include partial staffing and phased in consultant services in all identified tasks within. Staff may include:• Interim Executive Director / Department Director• Program Managers• Housing Specialists• Eligibility Specialists• Inspectors• Fiscal Analysts• Compliance Specialists• Administrative Support StaffAll staff shall have demonstrated experience administering HUD-funded programs and be knowledgeable in applicable federal regulations.Task 4: Transition and Continuity of Operations PlanThe consultant shall provide a transition plan to ensure uninterrupted delivery of housing services from start of con
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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